Shenley Parish

4th September 2018 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 4 SEPTEMBER 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Annette Edel, Rosemary Gilligan, Nigel Heller and William Susman (Chair).

  • In attendance:            Amanda Leboff, Clerk to the Council

 

43/18.            Apologies for Absence.

Apologies for absence were submitted from Councillors, Helen Hussain, Gavin O’Sullivan, Anthony Spencer and Peter Wayne and County Councillor Morris Bright.

 

44/18.            Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

45/18.            Minutes of the Parish Council Meeting held on 3rd July 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 3rd July 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

 

46/18.            Review of Action Plan from above meetings

The Action plan was NOTED.

 

47/18             Questions by residents of Shenley Parish

The chairman welcomed residents to the meeting

 

The chairman invited Mr Vezey to address the meeting. Mr Vezey asked what is happening regarding speeding on London Road specifically as you come in and out of the village to and from Well End. He said that there have been lots of references to speeding elsewhere in Shenley but no on London Road. Councillor Susman said that the Drive Safe Scheme that was looked at several years ago needs to start all over again. It needs at least 10 volunteers with one lead volunteer at each location (suggested locations were London Road, Porters Park Drive and Black Lion Hill). The last time this was looked into there was an issue regarding the collecting of the speed camera itself. Cllr Heller has since spoken with PCSO Chris Ramdeen, who has offered to collect and bring the speed camera when it is needed. Mr Vezey said he was happy to volunteer again for the scheme.

 

The meeting went on to discuss the possibility of additional signage on London Road. It was AGREED the clerk would arrange a meeting with Tim Burt from HCC to discuss various issues and solutions surrounding speeding in Shenley. Councillor Gilligan suggested the improvements being funded as the village is used as a cut through.

 

Cllr Heller went on to inform the meeting that he spoke with PCSO Chris Ramdeen about the parking of the cars at Shenley Primary. He has since been to take down the numbers of the cars that were parked on the pavement and will monitor the situation.

 

Cllr Susman thanked Mr Vezey for attending the meeting.

 

 

48/18.            Reports of Committee, Members and Clerk

  1. Approve And Adopt Internal Financial Controls (Needed To Change Bank Accounts) 
  2. Following a proposal and a seconder it was agreed to ADOPT the Internal Financial Controls
  3. Issue of humps on London Road – Cllr O’Sullivan
  4. The Chairman suggested that this will be discussed with Highways
  5. Planning Applications – Cllr O’Sullivan 
  6. The meeting agreed felt that it is still beneficial for residents to be able to continue to approach the Parish Council regarding planning applications.
  7. Neighbourhood Plan – Neighbourhood Development Order
  8. Following a proposer and a seconder it was AGREED to support and move forward with a Shenley NDO. It was emphasised that this will only happen if the community support it.
  9. Councillor Beaton informed the meeting that the next public meeting will be held on 13th September 2018 at The Chapel. The meeting were then informed that the Neighbourhood Development Order’s (NDO) are done out by Parish Councils with the majority of funding for them coming from landowners and developers. The NDO allows for a referendum to be carried out, and is a way for all members of the Parish to vote on development. The NDO will end up being a planning application.
  10. Neighbourhood Plan – Becoming the NEW Parish Plan 
  11. Following a proposer and a seconder it was AGREED that with immediate effect the Shenley Neighbourhood Plan will also be the new Shenley Parish Plan.
  12. Parish Council Election Costs – £7,030.45
  13. The meeting NOTED the costs incurred for the Parish Council Election.

 

  1. Action for a Cleaner Shenley – Update 
  2. Cllr Beaton informed the meeting that a member of the Action for a Cleaner Shenley Group wondered what the statistics are for the group. The meeting were informed that 84hours of work have been completed by the team with the collection of over 119 bags of waste. The meeting thanked Cllr Beaton and the volunteers for the work they are doing.
  3. Community Payback Scheme – Update
  4. Councillor Beaton informed the meeting that this is going very well. The issue of the disposal of the rubbish continues as neither HBC nor HCC will collect the rubbish. The clerk has contacted John O’Connor or a quote to remove the rubbish.
  5. Sir Richard Cox Charity 
  6. The meeting thanked the fete and carnival committee for their very generous donation. The fete and carnival committee suggested the Sir Richard Cox Charity give tickets for a children’s pantomime to children at the Women’s’ refuge. It was agreed this was a good idea
  7. Harris Lane/Rookery Field

The clerk informed the meeting that she has chased Gristwood and Toms regarding the tree works that are needed in Rookery and Harris Lane fields.

 

  1. Allotments  
  2. The meeting were informed there is a communal picnic on Sunday 9th September at the allotments.
  3. Shenley Fete
  4. Cllr Beaton informed the meeting that the fete has distributed over £6, 000 to local charities. The meeting thanked Cllr Beaton and the fete committee for all their hard work.
  5. Media Committee
  6. The media committee met. The website is being worked on and they are looking to see if anyone can spare a couple of hours a month to help. The articles for the next edition of SVM need to be sent in now.
  7. Shenley Community Activities Group 
  8. The Clerk informed the meeting that the matinee performance of the show Motown has been booked for 13th December. Letters will be sent out in the next couple of weeks.
  9. Police Update 
  10. Cllr Heller informed the meeting that PCSO Chris Ramdeen will be attending the October Parish Council meeting.
  11. Shenley Park Trust  
  12. The meeting were informed that the Park Trust met last week and that their finances are looking much healthier. They will begin works to the entrance in February 2019.
  13. Future Initiative Committee It was agreed this would be removed from further agendas as all communication is sent via email.50/18.            Planning Applications
  14. The following planning applications were before the meeting. The meeting AGREED that;
  15.  
  16. 49/18.            Correspondence
  17. The clerk will send out a date for a meeting
  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development
18/1041/FUL Allotment Site, Stapleton Road, Borehamwood, Hertfordshire Installation of 2 x 40ft converted steel containers set on oak beams, for the purpose of housing lockers & gardening equipment
18/1357/HSE 8 Southerton Way Shenley Hertfordshire WD7 9LJ Part retrospective application for partial conversion of double garage to habitable room and first floor side extension with alterations to roof following grant of permission under application: 17/2265/HSE (revised application) (amended by plans received 23/08/2018)
18/1317/VOC 3 Old Nursery Close Shenley Hertfordshire WD7 9FD Variation of condition 3 (Approved Plans) of permission 17/2292/HSE – To extend NW elevation from 3.1 to 3.3 metres
18/1456/HSE 8 Anderson Road, Shenley, Hertfordshire, WD7 9EQ Two storey side extension and single storey rear extension
18/1488/HSE 2 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD Single storey side and rear extension
18/1469/HSE 10 Cox Close, Shenley, Hertfordshire, WD7 9JQ Single storey rear infill extension
18/1527/HSE 52 London Road Shenley Hertfordshire WD7 9DY Part single part two storey rear extension following demolition of existing single storey rear extension
18/1529/HSE 16 Raphael Close Shenley Hertfordshire WD7 9JG Single storey rear extension

 

With regards to:

18/1182/FUL 45 and 47 North Avenue, Shenley, Hertfordshire First floor rear extensions and alterations to the roof
  • The meeting OBJECTED to this application on the grounds that:-
  • The development is too large
  • The development is not in keeping with the street scene
  • It is not in-keeping with the emerging Neighbourhood Plan

 

With regards to:

18/1360/VOC Land Adjoining 1,3 & 5 Shenleybury Cottages, Shenleybury, Shenley, Hertfordshire Variation to condition 4 (No more than 2 caravans, 1 of which shall be static) of planning permission TP/10/1826 allowed on appeal APP/N1920/A/11/2151457 To – no more than 4 caravans, 2 of which shall be static.

The Council STRONGLY OBJECTED to this application. The council have since been told by HBC that ‘This application was returned by the Council under the relevant section of the Planning Act and we will not be determining it’.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

51/18.            Financial matters

  1. Accounts for payment –September 2018 meeting
  • The following accounts for the September 2018 meeting were received:
  • July 2018 Payments
Payment To Reason Total Amount
BT Office phone and broadband 87.25
PC Express PC encryption, monitored back up and hard drive 480.00
Caprin Limited Printing- flyers for NP 144.00
William Susman Reimburse for items for Community Payback + replacement Hub cupboard key 60.95
WI £200 grant towards the Shenley WI Century celebrations 200.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( June) 32.40
E.ON Harris Lane 38.86
John O’Conner Grounds Maintenance 144.00
Hertfordshire County Council Stationary 181.57
Provence Private Hire Ltd SCAG trip – coaches to Windsor 1010.00
HMRC July payment 201.99
Mrs Amanda Leboff Wages 1084.81
Petty Cash Petty Cash – amount to take up to £200 imprest system for June 2018 59.82
  TOTAL 3725.65

 

 

August 2018 Payments

Payment To Reason Total Amount

 

E.On The Cage 38.86
Ricoh Photocopier Toner 56.77
BT Office Phone And Broadband 93.01
Shenley Methodist Church Hire Of Methodist Church Hall – Neighbourhood Plan 7.00
Shenley Chapel Hire Of Hall For Neighbourhood Plan Public Meeting 150.00
Shenley Chapel Deposit – Hire Of Hall For Neighbourhood Plan Public Meeting 200.00
Mrs Amanda Leboff Reimburse Monthly Xero Payment ( July) + Expenses 53.35
William Susman Reimburse For Items For Community Payback 101.85
Hertfordshire County Council Stationary 25.54
Banner Printer Cartridges 271.64
Imagineplaces Support And Work 1344.00
John O’Conner Grounds Maintenance 144.00
E.ON The Cage 19.40
Petty Cash Petty Cash – Amount To Take Up To £200 Imprest System For July And August 2018 150.48
Fay Gough Cleaning Toilet & Office 32.00
Fay Gough Wildlife And Tree Loping 220.00
Bob Gough Grounds Maintenance 384.00
HMRC August Payment 201.99
Mrs Amanda Leboff Wages 1084.81
Castle Water Harris Lane Pavilion 141.04
   TOTAL  3291.90

 

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for July and August be approved
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
  3. Grant Requests using General Power of Competence: the meeting AGREED to give the Shenley Primary School £1,500 towards the cost of the swimming coach expenses.
  1. The council RESOLVED to ACCEPT and APPROVE the Parish Council insurance quote Came and Company for £2,616.88 (using Ecclesiastical, this includes a reduction due to long term agreement which expires 30th October 2020).
  1. The council RESOLVED to ACCEPT and APPROVE the amendment to the Earmarked Reserves52/18.            The meeting ended at 9.30p.m.                                                       Chairman
Shenley Parish

3rd July 2018 – Shenley Parish Council Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 3 JULY 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, William Susman (Chair), Anthony Spencer and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

Councillor Susman began the meeting by welcoming Nigel Heller as the newly elected Parish Councillor following last week’s election.

 

33/18.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel, Helen Hussain and County Councillor Morris Bright.

 

34/18.           Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

35/18.           Minutes of the Parish Council Meeting held on 5th June 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 5th June 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

 

36/18.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

37/18                        Questions by residents of Shenley Parish

The chairman welcomed several residents to the meeting

 

The chairman invited Mrs Ashman to address the meeting. Mrs Ashman was concerned about planning application 18/1160/LBC. Mrs Ashman highlighted that there is already a planning application at HBC for the gates for the property and was unsure why a second application has been submitted. Mrs Ashman is concerned that the large padlock on the gate and the desire to put up fencing detracts from Grade II heritage. It was also highlighted that in 1999 a request for a shed to be erected was refused by HBC and this was upheld by an appeal. Cllr Susman thanked Mrs Ashman and said these points would be noted when discussing the application.

 

Cllr Susman invited Mr Midson to address the meeting. Mr Midson questioned why discussion on a Shenley Facebook group was suggesting a zebra crossing near Novita on London Road. This led to a wider discussion about the need for another zebra crossing on London road.

 

Finally Cllr Susman invited Mr Godfrey to address the meeting regarding planning application 18/1154/CLP. Mr Godfrey explained that despite the wording of the planning application suggesting the request for a mobile home to be erected in his garden it is more in line with appearing as a purpose built granny annex. Mr Godfrey highlighted the development will be sympathetic to the street scene of Old Nursery Close and showed proposed pictures to the meeting. Cllr Susman thanked Mr Godfrey and said these points would be noted when discussing the application.

 

38/18.           Reports of Committee, Members and Clerk

  1. Approve and Adopt Standing Orders 
  2. Following a proposal and a seconder it was agreed to ADOPT the Standing Orders
  3. Update of Parish Councillor Election
  4. The Chairman informed the meeting that Nigel Heller had been elected to the Parish Council on 28th June.
  5. Letter from resident regarding the condition of Mimms Lane 
  6. The meeting NOTED the letter that had been sent by Mr Perkins to Cllr Heller regarding the condition of Mimms Lane. Since the letter was sent the pot holes have since been repaired. It was AGREED that Cllr Heller will contact Mr Perkins to ensure he is happy with the outcome.
  7. Neighbourhood Plan – Update
  8. Councillor Beaton informed the meeting that the official launch of the Plan took place at the Shenley Village Fete on Sunday 1st July. The stall was well attended throughout the day. So far there have been 30 responses to the online survey. The consultation is open until 15th September. Following the responses the plan will be amended accordingly. The NP is progressing in line with the statutory requirements. Hopefully the plan will be submitted by mid-October.
  9. Action for a Cleaner Shenley – Update 
  10. Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group are meeting regularly. The meeting thanked Cllr Beaton and the volunteers for the work they are doing.
  11. Community Payback Scheme – Update
  12. Councillor Beaton informed the meeting that this is going very well. The team are attending regularly and have tidied the triangle opposite Novita. Cllr Susman has collected and disposed of the bags of waste.
  13. Harris Lane/Rookery Field

It was NOTED that the bin along the dividing hedge between Rookery and Harris Lane Fields has still not been emptied. The clerk will again contact O’Connor’s.

 

  1. Allotments  
  2. The allotment committee met on Tuesday 26th June.
  3. Shenley Fete
  4. Cllr Susman began by thanking Cllr Beaton and her husband Guy for their hard work in organising another excellent fete. Cllr Beaton informed the meeting that the fete raised more money than in 2017.
  5. Media Committee
  6. A date for the next meeting needs to be set. It was AGREED Cllr Heller would join the media committee.
  7. Shenley Community Activities Group
    Following a lengthy discussion it was AGREED that the regulations for the trips need to be amended to ensure that Shenley residents get priority and any non-Shenley residents will receive a place if there is space. Cllr Susman wants booking forms and payments to be online.
  8.  
  9. The Clerk informed the meeting that the trip to Windsor was heavily oversubscribed and several of the residents were upset at not having been given a place on the trip and in turn had been very rude to the Clerk. It was AGREED the Clerk should not be spoken to in this manner.
  10. Police Update    
  11. It was AGREED that Cllr Heller would act as the Parish Council’s police liaison. Cllr Susman informed the meeting that he has purchased a life size cut out of a police officer to use as a deterrent.
  12. The Police have been doing speed boards on Black Lion Hill. It was agreed that Cllr Heller would speak to the police regarding Shenley residents who put alerts on Facebook warning people of the speed boards/vans.
  13. Chris also said he would be going to Shenley Primary School one morning to speak to parents who are parking on the pavements opposite the school.
  14. Cllr Susman informed the meeting that he had met with PCSO Chris Ramdeen. Chris had confirmed that he has reported the dumped cars on Pippin Close to the DVLA as they are the only ones that can remove them. Following a lengthy discussion it was AGREED that Cllr Spencer would speak to the police Borough Commissioner about the need for more policing resources in Shenley.
  15. Shenley Park Trust
  16. 39/18.           Correspondence
  17. The meeting were informed that the Park Trust met last week and that they will be looking into borrowing funds in order to carry out much needed works to the entrance of the park.
  1. Receipt of the following correspondence was reported and noted: The following planning applications were before the meeting. The meeting AGREED that;
  2. 40/18.           Planning Applications
  3. There was none
  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development
18/1031/HSE 7 Andrew Close, Shenley, Hertfordshire, WD7 9LN Erection of first floor side extension
18/1154/CLP 4 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD Stationing of mobile home within the residential curtilage of the dwelling for ancillary purposes to the main house. Certificate of Lawful Development (proposed)

 

With regards to:

18/1023/FUL Shenley Cricket Club, Shenley Park, Radlett Lane, Shenley Retrospective application for a single storey rear extension

The meeting OBJECTED to the application as inappropriate development within the Greenbelt.

 

With regards to:

18/1186/HSE 122 London Road, Shenley, Hertfordshire, WD7 9BT Conversion of loft to habitable room to include hip to gable roof alterations, 2 front roof lights, window to side elevation, and rear dormer

The meeting OBJECTED to the application as inappropriate development in a conservation area in view of its bulk, size and mass.

 

With regards to:

18/1160/LBC The Old Buttery, 7 Grace Avenue, Shenley, Hertfordshire Retrospective application for the erection of 2 side gates and piers

(Application for Listed Building Consent)

The meeting OBJECTED to the application as inappropriate development within a conservation area.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

41/18.           Financial matters

  1. Accounts for payment –July 2018 meeting
  • The following accounts for the July 2018 meeting were received:
Payment To Reason Total Amount
BT Office phone and broadband 88.78
Fay Gough Cleaning toilet & office (May 2018) 40.00
Bob Gough Grounds Maintenance (May 2018) 384.00
IAC Audit and Consultancy LTD Internal Audit 456.00
AGA Bioengineering Clean, treat and seal boardwalk and handrail 2022.00
AGA Bioengineering Electric supply and fitting for pond 4015.20
John O’Conner Grounds Maintenance – missing payment 144.00
Caprin Limited Neighbourhood Plan leaflets and banners 414.40
Information Commissioner’s Office (ICO) Annual Subscription 40.00
Dor 2 Dor Deliver Shenley Village Matters & NP flyer 238.00
E.AMORIM Gardener – pond area – January to May 2018 300.00
John O’Conner Grounds Maintenance 144.00
Castle Water The Hub – Waste bill 105.54
Shenley Chapel Hire of Hall for Neighbourhood Plan Public Meeting (replace chq 004460 ref 002636) 120.00
Shenley Chapel Deposit – Hire of Hall for Neighbourhood Plan Public Meeting (replace chq 004461 ref 002637) 200.00
LCR magazine Annual Subscription 17.00
Caprin Limited Printing SVM and flyers and documents for NP meeting 1606.00
ImaginePlaces support and work 4560.00
E-ON The Cage electricity 8.11
HCC Stationary 26.75
Banner printer cartridges 271.64
Playsafety ltd – ROSPA Harris Lane gates inspection 180.60
Shenley Methodist Church Hire of Methodist Church Hall – Neighbourhood Plan 7.00
Fay Gough Cleaning toilet & office (June and July 2018) 122.00
Bob Gough Grounds Maintenance (June and July 2018) 768.00
HMRC June payment 282.04
Mrs Amanda Leboff Expenses 164.92
Mrs Amanda Leboff Wages (Back payment of wages included due to underpayment highlighted by auditor) 1200.83
Affinity Water The Hub – Water bill 163.23
Petty Cash Petty Cash – amount to take up to £200 imprest system for May and June 2018 199.80
  TOTAL 18289.84

 

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for May and June be approved
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
  3. Grant Requests using General Power of Competence: the meeting AGREED to give the Shenley WI £200 towards their centenary celebrations.42/18.           The meeting ended at 9.45p.m.                                                       Chairman
Shenley Parish

5 June 2018 – Shenley Parish Meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 5 JUNE 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, William Susman (Chair), Anthony Spencer and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

22/18.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel and County Councillor Morris Bright.

 

23/18.           Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

24/18.           Minutes of the Annual Parish Council Meeting held on 1st May 2018

RESOLVED that the minutes of the Annual Parish Council meeting, held on the 1st May 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

25/18.           Minutes of the Parish Council Meeting held on 1st May 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 1st May 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

 

26/18.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

27/18                        Questions by residents of Shenley Parish

The chairman welcomed several residents to the meeting

 

The chairman invited Mr Midson to address the meeting. Mr Midson informed the meeting that there had been another accident on Black Lion Hill today, involving a speeding car that completely flattened a telegraph poll which in turn almost hit 4 runners. Following a lengthy discussion it was AGREED that the request for the smiley face camera to be located on Black Lion Hill, be submitted again to County Councillor Morris Bright. Mrs Midson went on to suggest manning a table at the fete for people to complete letters requesting action be taken to reduce the speed of traffic down Black Lion Hill.

 

Councillor Susman said he would write an email along with the clerk to County Councillor Bright and will copy in Oliver Dowden MP.

 

The clerk informed the meeting that a resident had come into The Hub to say that drones were being flown in Harris Lane and were dangerously low.

 

Finally a letter was NOTED that a resident had sent in complaining about the potholes from Radlett to Shenley. It was AGREED the clerk would scan the letter and send it to Morris Bright as these potholes have previously been reported.

 

28/18.           Reports of Committee, Members and Clerk

  1. Approve and Adopt Information & Data Protection Policy 
  2. Following a proposal and a seconder it was agreed to ADOPT the Code the Information & Data Protection Policy
  3. Approve and Adopt Retention & Disposal Policy 
  4. Following a proposal and a seconder it was agreed to ADOPT the Retention & Disposal Policy
  5. Approve and Adopt Publication scheme 
  6. Following a proposal and a seconder it was agreed to ADOPT the Publication scheme.
  7. Update of Parish Councillor Election 
  8. The Chairman informed the meeting that the election for the Parish Councillor will be taking place on 28th June and encouraged everyone to come out and vote.
  9. Neighbourhood Plan – Update
  10. Councillor Beaton informed the meeting that she and Councillor Gilligan are working frantically to get the Neighbourhood Plan ready for the printers and in turn the public meeting on Thursday 7th June. Guy Beaton had kindly proof read the plan. Councillor Gilligan went on to give a further update.
  11. Action for a Cleaner Shenley – Update 
  12. Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group had met over the weekend and had collected 14 bags of rubbish. The meeting thanked them for all their efforts.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that this is going very well.
  15. Harris Lane/Rookery Field

Nothing to report

 

  1. Allotments  
  2. The next allotment committee meeting is on Tuesday 26th June
  3. Shenley Fete
  4. Cllr Beaton had a request from Guy Beaton for as many Councillors as possible to help with the fete over the entire weekend.
  5. Media Committee
  6. A date for the next meeting needs to be set.
  7. Police Update 
  8. Nothing to report
  9. Shenley Park Trust
  10. 29/18.           Correspondence
  11. The meeting were informed that the Park Trust are next meeting at the end of the month. Councillor Susman informed the meeting that the Park Trust will be applying for CIL funding.
  1. Receipt of the following correspondence was reported and noted:
HCC News Release – Dangers of Home Drinking

 

30/18.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development

 

18/0862/HSE 9 North Avenue, Shenley Hertfordshire, WD7 9DF

 

Erection of two storey rear extension.
18/0784/VOC 25 London Road, Shenley, Hertfordshire, WD7 9EP

 

Variation of condition 23 (approved plans) of planning permission

17/0078/FUL – to facilitate amendments to plot 1

18/0807/HSE 13 Wayside, Shenley, Hertfordshire, WD7 9JN

 

Proposed partial garage conversion with new access door to side and single

Storey rear extension.

18/0900/HSE 62 London Road, Shenley, Hertfordshire, WD7 9DY Installation of a dropped curb for vehicular access.
*18/0965/HSE 4 Southerton Way Shenley Hertfordshire WD7 9LJ Single storey front and rear extension and conversion of garage to habitable room.
*18/1000/HSE 4 Old Cottages Bell Lane London Colney Hertfordshire Erection of a single storey rear conservatory.

 

*18/0991/HSE 12 Russet Drive Shenley Hertfordshire WD7 9RH Front porch extension – retrospective application

 

 

With regards to;

18/0421/FUL Land Rear Of Summerhill And Northfields, King Edward Road,

Shenley, Hertfordshire,

 

Construction of detached 2 storey 4 bed house with accommodation within

The roof space with associated landscaping, parking, refuse provision and bike store

(revised application). (amended plans received 22/05/18)

The meeting DID NOT OBJECT to this application as long as the conditions covered in Mrs Sankey’s letter to Karen Humphries dated 29th May 2018 are met.

 

With regards to;

18/0916/VOC Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire,

WD6 5PW

Application to remove condition 3 (architectural measured survey) of

Planning permission 18/0266/LBC

The meeting NOTED that Councillor Gilligan will be speaking to planning to clarify some points.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

31/18.           Financial matters

  1. Accounts for payment –June 2018 meeting
  • The following accounts for the June 2018 meeting were received:
Payment To Reason Total Amount
Christmas Illumination Limited Christmas lights + 4 lamp posts electrics 3840.00
Shenley Village Fete Stall for Neighbourhood Plan 42.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( April) 32.40
Mrs Amanda Leboff Wages 1084.08
HMRC Payment 201.25
E.ON The Cage 8.43
Hertfordshire County Council Stationary 32.60
Banner printer cartridges 76.78
Shenley Chapel Hire of Hall for Neighbourhood Plan Public Meeting 120.00
Shenley Chapel Deposit – Hire of Hall for Neighbourhood Plan Public Meeting 200.00
John O’Conner Grounds Maintenance 144.00
TOTAL  

5781.54

 

  1. It was NOTED that the monthly budget monitoring report will be approved at the July meeting
  2. It was NOTED that the monthly petty cash report will be approved at the July meeting
  3. Following a proposer and a seconder it was AGREED to APPROVE the quotation from Gristwood &Toms for the proposed tree works around rookery field area (priced schedule and revised report enclosed) = £2,170.00 + vat @ 20%
  4. Grant Requests using General Power of Competence: the meeting agreed NOT to give the additional grant to the Open Spaces society
  5. The Council NOTED that the Internal Audit was carried out on 2nd may 2018.
  6. The Council NOTED and RECEIVED the Internal Auditor’s Internal Audit report for year ended 31st march 2018.
  7. The Council REVIEWED Section 4 of Annual Return (Internal Audit Report)
  8. The council confirmed the fidelity insurance cover for 2018/19 was at £150,000.
  9. The Council NOTED and APPROVED the Asset Register – disposals and additions.
  10. The Council REVIEWED and APPROVED the earmarked reserves
  11. The Council REVIEWED and APPROVED section 1 of Annual Return (Annual Governance Statement)
  12. The Council REVIEWED and APPROVED section 2 of annual report (Accounting Statements)
  13. The Council NOTED that the Notices of Appointment date for the exercise of elector’s rights have been completed and will be displayed on the parish council notice board.
  14. Changing Bank for Shenley Parish Council from NatWest To Metro Bank
    1. Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Parish Council bank account from NatWest to Metro Bank.
    2. Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Nicky Beaton, Councillor Anthony Spencer, Councillor Annette Edel, Councillor and Rosemary Gilligan are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
    3. Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
    4. Following a proposer and a seconder Shenley Parish Council NOTED that notwithstanding the dual authority requirement, a second ‘petty cash’ current account (connected the Shenley Parish Council Account) is required with debit card(s) to be issued. Those authorised to operate the account along with the administrator (the Clerk) will be authorised to hold and use the debit cards(s).
    5. Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Parish Council be sent to Metro Bank with the banking paperwork.
  15. Changing Bank for Shenley Community Activities Group (SCAG) from NatWest to Metro Bank
  • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Community Activities Group bank account from NatWest to Metro Bank.
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Nicky Beaton, Councillor Anthony Spencer, Councillor Annette Edel, Councillor and Rosemary Gilligan are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
  • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Community Activities Group be sent to Metro Bank with the banking paperwork.

 

32/18.           The meeting ended at 9p.m.                                                            Chairman

ACTION LIST – TUESDAY 5 JUNE 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ASAP
Speeding Chase Highways regarding Speed Survey on Black Lion Hill/ Shenleybury and email County Councillor Morris Bright Clerk & Cllr Susman ASAP
Allotments Contact allotment holder who had bonfire and remind of rules and inform resident this has been done Clerk ASAP
Audit Send completed Audit forms asap Clerk ASAP
Community Asset Register Look into registering the Church of the Good Shepherd as a Community Asset Clerk & Cllr Gilligan ASAP
Shenley Parish

1st may 2018 – Annual Parish Council Meeting

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON TUESDAY, 1 MAy 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY.

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, William Susman and Peter Wayne.

 

In attendance:                        Amanda Leboff, Clerk to the Council

 

COMMENCEMENT OF PROCEEDINGS

The Chair, Councillor William Susman formally called the meeting to order and welcomed those present.

 

  1. ELECTION OF CHAIR

Councillor Susman invited nominations for the position of Chair with Councillor Susman being nominated and duly seconded. Following a vote Councillor Susman was duly elected. Councillor Susman confirmed his willingness to act in the capacity of Chairman to the council:-

RESOLVED that councillor William Susman be appointed chair of the council for the municipal year 2018/2019.

 

  1. ABSENCE OF MEMBERS AND DECLARATION OF ACCEPTANCE

OF OFFICE

It was NOTED that Councillor Susman would complete the acceptance of office form for the position of chair which will be witnessed by the clerk as proper officer. Apologies for absence were received from Councillors Annette Edel, Helen Hussain & Anthony Spencer

 

Councillor Susman remained in the chair.

 

  1. ELECTION OF VICE-CHAIR

Nominations for the position of Vice-Chair were invited with Councillor Nicky Beaton being nominated and duly seconded. Following a vote Councillor Beaton was duly elected. She confirmed her willingness to act in that capacity, and the council:-

RESOLVED that Councillor Nicky Beaton be appointed Vice-Chair of the council for the municipal year 2018/2019.

 

  1. APPOINTMENT OF COMMITTEES AND WORKING GROUPS

2018/2019

Finance Committee:

The Council;

RESOLVED—that a Finance Committee be appointed for the

municipal year 2018/2019 comprising the Chair and Vice-Chair of the

Council ex-officio, and Councillors Helen Hussain, Rosemary Gilligan, and Gavin O’Sullivan.

 

Allotment Committee

The Council;

RESOLVED—that an Allotment Committee be appointed for the

municipal year 2018/2019 comprising the Councillors Annette Edel, Rosemary Gilligan and William Susman, together with five allotment holders and a representative of the Shenley and District Horticultural Society.

 

The Council;

RESOLVED—that the following working groups be appointed for the

municipal year 2018/2019, which will act in an advisory capacity and

will have no decision making powers. They will appoint their own chairs and meet as and when they determine, subject to them reporting to the full Council. They will have full powers to co-opt or consult with any members of the public.

 

  1. Highways Working Group – It was AGREED this group would be disbanded at the Chair meets with a representative of Ringways as and when necessary.
  2. Future Initiative Working Group comprising Cllrs Nicky Beaton, , Helen Hussain, Gavin O’Sullivan, Anthony Spencer and William Susman.
  3. Media Working Group comprising of Cllrs Nicky Beaton, Helen Hussain and members Guy Beaton, Matt Finn & Dayaram Nakrani.
  4. Planning Group comprising Cllrs Annette Edel, Rosemary Gilligan, Helen Hussain and Peter Wayne.
  5. Shenley and Radlett Community Safety Partnership comprising of Cllr Peter Wayne.
  6. Neighbourhood Plan Comprising Cllrs Nicky Beaton, Rosemary Gilligan and Gavin O’Sullivan as the Parish Council representatives. Interested individuals can become involved as associate members of the group.   5. APPOINTMENT/NOMINATION OF MEMBERS/REPRESENTATIVESThe Council;
  7. RESOLVED – that the following representatives be appointed/confirmed/ nominated (as appropriate) as the Council’s representatives on the bodies indicated:-
  8. TO SERVE ON OUTSIDE BODIES
  1. Shenley Village Hall Management Committee- Councillor Annette Edel- 2018/2019
  2. Shenley Park Trust – Councillors Rosemary Gilligan (the period of office expires May 2019) and William Susman (the period of office expires May 2019).
  3. Sir Richard Cox’s Charity – Councillors Nicky Beaton & Rosemary Gilligan together with Mrs Natalie Susman and Mrs Liz Trott. 6          Financial Regulations Following a proposer and a seconder it was RESOLVED to adopt the Standing Orders for Shenley Parish Council.
  4. 7          Standing Orders
  5. Following a proposer and a seconder it was RESOLVED to adopt the Financial Regulations for Shenley Parish Council.

 

8          HEALTH AND SAFETY POLICY

Following a proposer and a seconder it was RESOLVED to adopt the Health and Safety policy for Shenley Parish Council.

 

  1. INTERNAL FINANCIAL CONTROLS

Following a proposer and a seconder it was RESOLVED to adopt the internal Financial Controls for Shenley Parish Council.

 

  1. DIRECT DEBITS

Following a proposer and a seconder it was RESOLVED to approve the Direct Debits for Shenley Parish Council.

 

  1. DATES OF MEETINGS OF THE PARISH COUNCIL AND THE PARISH MEETING FOR THE MUNICIPAL YEAR 2018/2019
The Council;

RESOLVED—That the following dates of meetings be confirmed for the

Municipal Year 2018/2019: (The first Tuesday of the month)
YEAR 2018 YEAR 2019
Tuesday 1 May– Annual Parish Council Meeting Tuesday 8 January
Tuesday 5 June Tuesday 5 February
Tuesday 3 July Tuesday 5 March – Annual Parish Meeting
************************** Tuesday 5 March
Tuesday 4 September Tuesday 2 April
Tuesday 2 October Tuesday 7 May – Annual Parish Council Meeting
Tuesday 6 November **************************
Tuesday 4 December **************************

(N.B. No Meeting Scheduled For August 2018)

 

The Meeting terminated at 7.50pm.

5th June 2018

Shenley Parish

1st May 2018 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 1 MAY 2018, AT 7.50PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

12/18.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel, Helen Hussain, Anthony Spencer and County Councillor Morris Bright.

 

13/18.           Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

14/18.           Minutes of the Parish Council Meeting held on 3rd April 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 3rd April 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

15/18.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

16/18                        Questions by residents of Shenley Parish

The chairman welcomed several residents to the meeting who wished to be involved in point 17/18 (i) on the agenda

 

17/18.           Reports of Committee, Members and Clerk

  1. Speeding on Black Lion Hill
  2. Councillor Susman reiterated that following the results the survey the next steps can be taken.
  3. Following a discussion it was AGREED that an AVERAGE SPEED CAMERA would be best placed, as speed needs to be reduced especially as there is a school close by.
  4. Mrs Midson asked if it worth starting a petition. It was suggested that a template letter would be better so that individuals can send in their own letters to highways.
  5. Councillor Susman said that the traffic survey is now back on track following a delay due to the weather. The Parish Council will keep on top of this for when the results come out. Following this a solution can be decided on for a solution. It was AGREED the clerk will find out the date when the survey is due to be completed.
  6. Councillor Wayne informed the meeting that Highways are monitoring the situation. RG said she has spoken with County Council with regards to the concealed entrances on Black Lion Hill. Moreover Mrs Midson said that the hill conceals all the entrances on Black Lion Hill, and there are at least 70 lorries using Black Lion Hill daily.
  7. There is also concern as Black Lion Hill goes into Shenleybury as there are continual accidents on the bend.
  8. The chairman invited Mrs Midson to address the meeting. Mrs Midson began by apologising for not realising the Parish Council’s efforts regarding the speeding on Black Lion Hill. Mrs Midson was concerned that the request for an SID on Black Lion Hill had been refused. RG said that the reason this was refused was because several years ago a traffic survey was carried out and Highways felt that the speed limit should be increased from 30mph to 40mph. The issues regarding the speeding started when the M25 was built. Mrs Midson questioned why there are speed indicators in London Colney and Well End and not in Shenley?
  9. CCTV – Option of hiring a second cameraFollowing a proposer and a seconder it was AGREED to go ahead with hiring the camera, with it being situated in Ribston Close.
  10.  
  11. The meeting discussed the option of hiring a second CCTV camera from St Hertfordshire CCTV Partnership Ltd for £100 a month.
  12. Neighbourhood Plan – Update
  13. Councillor Beaton informed the meeting that over 30 people had attended the Steering Group meeting where the draft neighbourhood plan was being presented. The next Steering Group meeting will take place on 14th May 2018. The date for the public meeting will be on 7th June. This will be advertised with flyers and leaflets etc. The official launch for the meeting will be on 1st July at the Shenley fete. The Site Allocation report has been produced and has said that no site in Shenley is suitable for development due to the green belt. The Housing Needs Assessment has said that from 2019 for the next 15 years a total of 220 houses would be needed, or 14 homes a year. Cllr Gilligan also highlighted that some Neighbourhood Plan groups
  14. Action for a Cleaner Shenley – Update 
  15. Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group will be meeting again on Sunday 6th May.
  16. Community Payback Scheme – Update
  17. Councillor Beaton informed the meeting that this is going very well.
  18. Harris Lane/Rookery Field

Nothing to report

 

  1. Allotments – Complaint from resident regarding bonfires 
  2. The meeting NOTED the letter of complaint form a resident concerning bonfires at the allotments. It was AGREED that the clerk would write to the allotment holder warning them of the rules concerning bonfires and will let the resident know what action has been taken.
  3. Shenley FeteCouncillor Beaton asked if it would be possible to have the electricity capacity in the Pavilion at Harris Lane increased to accommodate more food being cooked at served at the fete. NB said the fete would cover any costs involved. It was agreed that this would be permitted.
  4. Cllr Beaton informed the meeting that the plans are progressing well and asked if the Councillors can help on the day. It was suggested that perhaps the Community Payback team could help to pack away after the event. NB will look into this as an option.
  5. Media Committee
  6. A date for the next meeting needs to be set.
  7. Police Update 
  8. The meeting NOTED that the PCSO Chris Ramdeen is arranging surgery times at The Hub.
  9. Shenley Park Trust
  10. 18/18.           Correspondence
  11. It was AGREED that Cllr Susman will speak to the Shenley Park Trust regarding the removing the precarious tree on Black Lion Hill and when the gas works on the Gingerbread House will be completed.
  12. Cllr Beaton asked how the Shenley Park Trust 5 year plan is going to be paid for.
  1. Receipt of the following correspondence was reported and noted:

 

19/18.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development
18/0589/HSE 5 London Road, Shenley, Hertfordshire, WD7 9EW Erection of 2 storey rear extension
18/0610/CLP 22 Woodhall Lane Shenley Hertfordshire WD7 9AT Front porch, hip to gable roof enlargement with rear dormer window and front

rooflights. Single storey rear extension of 6 metres depth, as previously

approved under Neighbour Consultation Scheme.

18/0712/FUL Manor Lodge School Ridge Hill Shenley Hertfordshire Installation of fire escape to west elevation of sports building.

 

18/0735/HSE 9 Hamblings Close Shenley Hertfordshire WD7 9JJ Single storey rear extension & conversion of loft into habitable room with 1No.

front & 2No. rear roof lights & window to side elevation.

 

With regards to;

18/0619/HSE 4 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD

 

Conversion and enlargement of existing detached garage to provide self

contained residential accommodation.

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property. In addition the Council OBJECTED to the self-contained dwelling as this would suggest the need for additional parking.

 

With regards to;

18/0741/CLP 1 Rowan Close Shenley Hertfordshire WD7 9LD Conversion of loft to habitable room with rear dormer and 3 front roof lights.

Certificate of Lawful Development (Proposed)

18/0753/HSE 1 Rowan Close Shenley Hertfordshire WD7 9LD Conversion of loft into habitable room with rear dormer & 3 No. front roof lights.

The Council OBJECTED to these applications on the grounds of inappropriate use of dormer windows.

 

With regards to;

18/0266/LBC Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire, WD6 5PW

 

Demolition of existing fire damaged building & erection of a replacement 3-

bed detached dwelling with accommodation within the roof space. (Amended description

Plans 10.04.2018) (Listed Building Consent).

18/0265/FUL Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire, WD6 5PW

 

 

Demolition of existing fire damaged building & erection of a replacement 3-

bed detached dwelling with accommodation within the roof space (Amended description

Plans 10.04.2018).

The Parish Council dismissed these applications as the Planning department have since approved them.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

20/18.           Financial matters

  1. Accounts for payment –May 2018 meeting
  • The following accounts for the May 2018 meeting were received:
Payment To Reason Total Amount
HAPTC and NALC Annual Subs/Membership 963.41
John O’Conner Grounds Maintenance 144.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( April) 32.40
Mrs Amanda Leboff Wages 1075.93
HMRC Payment 195.91
E.ON Harris Lane Pavilion – Meter read 04/04/18 238.06
Mrs Amanda Leboff Reimburse for SCAG trip items 35.40
E.ON The Cage – Meter read 21/03/18 9.94
Shenley District and Horticultural Society Grant 200.00
Shenley Methodist Church Hire of Methodist Church Hall – Neighbourhood Plan 7.00
Mrs Amanda Leboff Expenses 40.00
Bob Gough Grounds Maintenance 384.00
Fay Gough Cleaning toilet & office. 32.00
Petty Cash Petty Cash   – amount to take up to £200 imprest system for Feb 2018 196.32
AGA Bioengineering Annual maintenance Inc. installation of AGA Aqua Bio Spray , spray off Reedmace with herbicide 2166.00
ImaginePlaces Neighbourhood Plan Support 2244.00
BT Office phone and broadband 82.42
TOTAL 8046.79

 

SCAG Account

Payment To Reason Total Amount
PPH Coaches 2 coaches to Highclere Castle 11/04/18 11000.
Salters Steamers LTD Deposit for summer trip – boat trip around Windsor 100.00
TOTAL 1200.00

Following a proposal and seconder, it was:-

RESOLVED that the April 2018 accounts totalling £8,046.79 be approved for payment.

RESOLVED that the April 2018 SCAG account totalling £1,200 be approved for payment.

 

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
  3. Grant Requests using General Power of Competence: there were none
  4. Metro Bank – It was AGREED that this will be completed at the June meeting
  5. Quote for Christmas Lights 2018Christmas Lights-      £2,700.00 + VAT ACTION LIST – TUESDAY 1 MAY 2018
  6. 21/18.           The meeting ended at 9.20p.m.                                                       Chairman
  7. Per column-               £125
  8. Following a proposal and seconder, it was:-RESOLVED to APPROVE the Christmas Lights quote which includes electrics, RCD & timer plus amp socket in 4 new columns for 2018:-
provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ASAP
Christmas Lights Inform Christmas Lights Illumination that quote has been agreed Clerk ASAP
Speeding Chase Highways regarding Speed Survey on Black Lion Hill/ Shenleybury Clerk & Cllr Susman ASAP
CCTV Camera Contact Herts CCTV partnership and inform approval of quote Clerk ASAP
Allotments Contact allotment holder who had bonfire and remind of rules and inform resident this has been done Clerk ASAP
Shenley Park Trust Contact SPT to ask when Gingerbread works will be completed and when the tree on Black Lion Hill will be removed Cllr Susman ASAP
Shenley Parish

Tuesday 3rd April 2018 – Shenley Parish Meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 3 APRIL 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, Robert Perlmutter, Anthony Spencer, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

131/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Helen Hussain and County Councillor Morris Bright.

 

132/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

Councillor Gilligan declared a personal interest in planning application 18/0425/HSE

PREJUDICIAL -none.

 

133/17                      Minutes of the Parish Council Meeting held on 6th March 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6th March 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

134/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

135/17.         Questions by residents of Shenley Parish

  • The Chairman welcomed the 16 members of the public to the meeting and invited Claire Crossan to address the meeting with her question:

With regards to planning application 17/2494/out 58 dwellings on land north of Potters Lane.

SPC response.

The meeting did not object to the application; however the meeting did stress that this had been an area identified for future development and request the 58 houses are taken from the total for Shenley housing allocation.

With regards to planning application 17/2493/out

Land off Cowley Hill

Outline planning application 2 form entry primary school.

SPC response

The meeting did not object to the application; however the meeting did question distance of the school from the EWC which forms its catchment area.

Residents of well end and Cowley Hill are quite rightly and justifiably angered and upset by SPC voting in favour of development away from your village and in the same token using the situation to your advantage.

Cowley Hill a working stable yard, will be suffering severe loss of grazing and off road riding, the planned houses for gratuity and not need.

Your total lack of regard and support is not in the spirit of co-operation we strive for, therefore can the SPC not combine efforts with Borehamwood for rational and aesthetic planning in a places not to upset and destroy?

 

Ms Crossan addressed the Parish Council and said she wanted to make the meeting aware that the site in question is an agricultural site and on the proposal its usage is down as none however it is being used.

 

Cllr Susman highlighted that development is not wanted anywhere in Hertsmere but the pressure to build is immense. Cllr Spencer followed this by stating that if development does not occur then Government will enforce development. Furthermore Cllr Gilligan said that the Neighbourhood Plan would be challenging Hertsmere on the total number of houses to be built. She went on to say that the issue of building the school had been in the pre-application stage with Hertsmere planning for 18 months.

 

Ms Crossan asked why the site was being considered at all for a school as it is believed to be in completely the wrong area to develop as it is supposed to cater for the Elstree Corridor which is a mile away.

 

Following a lengthy discussion it was AGREED that the Parish Council would e-mail Hertsmere Planning and state that – following the April Parish Council meeting and further community feedback, Shenley Parish Council OBJECT to the development of a school at the land off Cowley Hill, as it is believed that this is an inappropriate location for a school.

 

Ms Crossan asked if a Bridal Way could be put at the land at the top of Potters Lane. It was highlighted that this would need to be actioned by Hertfordshire County Council.

 

  • The Chairman invited Dr Ramani to address the meeting. Dr Ramani informed the meeting that Hertfordshire County Council have said that enforcement Action can be taken regarding the Common Land that has been fenced off in Well End. Cllr Gilligan informed the meeting that she will be emailing Hertfordshire County Council details regarding this.       With regards to enforcement action being taken, Cllr Gilligan will speak with the Clerk about writing to County Council.

 

 

 

 

136/17.         Reports of Committee, Members and Clerk

  1. St.Martin’s Church – Development   
  2. Cllr Susman on behalf of the Parish Council said the SPC would be more than happy to support the project. It was AGREED the Clerk would arrange a meeting between Dr Bradley and Cllr Gilligan and Cllr Susman to discuss taking the project forward.
  3. Dr Bradley said she would welcome the Parish Council’s support and help in completing forms and taking the project forward.
  4. Dr Jane Bradley addressed the meeting regarding applying for planning permission to build an extension at St.Martin’s Church. The extension would house a coffee area that could be used as a drop in for parents after the school run as well as a meeting place for the community. It could also be used as a communal hall for meals on Wheels.
  5. Domain name – discuss the removal of the domain – “shenley-pc.gov.uk”
  6. It was explained to the meeting that the Parish Council are no longer able to use shenley-pc.gov.uk to divert emails to another domain. It was AGREED that the Parish Council would no longer use the domain shenley-pc.gov.uk” and would only use Shenleyvillage.org.
  7. Hertsmere Local Plan – Update 
  8. Nothing to report
  9. Neighbourhood Plan – Update 
  10. Cllr Beaton informed the meeting that Angela the NP consultant is currently working on the draft plan which will be ready to be received on Tuesday 24th April. Cllr Beaton informed the meeting that the feedback on the survey carried out by the Neighbourhood Plan team has been excellent.
  11. Action for a Cleaner Shenley – Update 
  12. The ACS group is active once again and will be litter picking monthly. The group met on Easter Sunday and litter picked along Mimms Lane. This led on to a discussion regarding the lack of police being seen in Shenley. It was AGREED that Cllr Gilligan would draft a letter to the police commissioner asking for more police in Shenley. The discussion then moved on to the CCTV camera that is being well used in Shenley. It was AGREED that the clerk would get quotes from Stevenage CCTV for dummy cameras to be put in place with signs.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that the group continue to do excellent work. Following a complaint form a resident regarding litter in Bell Lane, the team went along and cleared it all.
  15. Harris Lane/Rookery Field
  16. Nothing to report.
  17. Allotments 
  18. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
  19. Shenley Fete
  20. Cllr Beaton informed the meeting that unfortunately there will no longer be the racing ferrets at the fete, however there may be pony rides in their place.
  21. Media Committee 
  22. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
  23. CSP
  24.  
  25. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  26. Police – Safer Neighbourhood Newsletter
  27. The information was not received by the meeting.
  28. Shenley Park Trust 
  29. 137/17.         Correspondence
  30. The AGM took place and points that were noted were the entrance to the park and the condition of the greenhouses.
  1. Receipt of the following correspondence was reported and noted:

 

138/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
Application No. Address Proposed Development
18/0458/HSE 110 London Road, Shenley, Hertfordshire, WD7 9BS Conversion of garage to habitable room with new front window
18/0425/HSE Pond House, Mimms Lane, Shenley, Radlett Construction of detached timber garage to front of property.
* 18/0542/HSE 41A London Road Shenley Hertfordshire WD7 9ER Erection of detached outbuilding in rear garden.
* 18/0530/HSE 7 Emmett Close Shenley Hertfordshire WD7 9LG Single Storey Rear Extension

 

With regards to;

18/0421/FUL Land Rear Of Summerhill And Northfields King Edward Road Shenley Hertfordshire Construction of detached 2 storey 4 bed house with accommodation within the roof space with associated landscaping, parking, refuse provision and bike store (Revised application)

The meeting OBJECTED to this application on the grounds that:-

*The development is too big

*It is an overdevelopment within the greenbelt

*The application goes against policies H8 & H11

*This is a tandem back garden development which is unacceptable

*The new height of the building will result in the neighbouring properties such as “Pen Y Bryn” having the light blocking the only window in a habitable room

*The original 3 bedroom application was reluctantly accepted by neighbours who acknowledge the need for new housing.

*The new development breaches the distance allowed between a new build development and an existing property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

139/17.         Financial matters

  1. Accounts for payment –March2018 cheques
Payment To Reason Total Amount
Nicky Beaton Reimburse for items for Community Payback 121.41
Shenley Methodist Church Hire of Methodist Church Hall – Neighbourhood Plan 21.00
Banner printer cartridges 76.78
John O’Conner Grounds Maintenance 144.00
Dor 2 Dor Deliver Shenley Village Matters 143.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( Feb and March) 64.80
E-On The Cage 8.21
E-On Seasonal illuminations 60.59
Mrs Amanda Leboff Wages 1087.73
HMRC Payment 212.58
Herts CCTV Partnership ltd Sim Card (2 year contract) 936.00
Hertfordshire CCTV partnership Spur on Porters Park Drive 216.00
BT Office phone and broadband 94.70
ImaginePlaces Neighbourhod Plan Support 8268.00
Fay Gough Cleaning toilet, office and 2 x cuts of wildlife at the allotments 132.00
Bob Gough Grounds Maintenance 384.00
Open Spaces Society Annual Subscription 45.00
Affinity Water Clean water bill – Harris Lane Pavilion Changing rooms 47.54
Affinity Water Clean water bill – Allotments 63.14
Petty Cash Petty Cash   – amount to take up to £200 imprest system for Feb 2018 80.91
SLCC Annual Subs 147.00
ALCC Annual Subs 30.00
Petty Cash Petty Cash   – amount to take up to £200 imprest system for March 2018 14.91
Gristwood & Toms Removal of 2 fallen trees in Rookery Field 354.00
Mrs Amanda Leboff Reimburse for ACS equipment 50.36
  TOTAL 9711.56

Following a proposal and seconder, it was:-

RESOLVED that at the April 2018 meeting, accounts for March 2018 (£9,711.56), be approved for payment.

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for February and March 2018 be approved.
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash reports for February and March 2018 be approved
  3. Section 137 Grant Requests:

Shenley District and Horticultural Society grant request (£200 was given in 2015, 2016 and 2017)

Following a proposer and a seconder it was RESOLVED to approve a donation of £200.

  1. The Council REVIEWED and APPROVED the ‘Review Of Internal Audit Effectiveness’.
  2. The Council REVIEWED and APPROVeD the ‘Financial And Management Risk Assessment’.
  3. The Council NOTED and ACCEPTED the Internal Audit Engagement Letter with IAC and the GDPR Data Protection Officer Engagement Letter with IAC from 1st April 2018 until 31st March 2021It was at this point in the meeting that the Parish Council NOTED the resignation of Councillor Robert Perlmutter as a Parish Councillor. Cllr Susman thanked him for all his hard work for Shenley. The Clerk informed the meeting that the notice for a Casual Vacancy will be put out on the 4th April 2018.140/17.         The meeting ended at 9.10p.m.                                           ChairmanACTION LIST – TUESDAY 3 APRIL 2018
provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Vacancy Advertise Casual Vacancy Clerk ACTIONED
Bank Accounts Clerk to contact Metro bank with the minutes of the meeting Clerk ASAP
Police Cllr Gilligan to draft letter to police commissioner requesting more police in Shenley Cllr Gilligan ASAP
CCTV Clerk to investigate cost of dummy CCTV cameras Clerk ASAP
Land off Cowley Hill Clerk to write to planning stating objection Clerk ASAP
Public Land –Well End Cllr Gilligan to contact HCC Cllr Gilligan ASAP
Shenley Parish

6th March 2018 – Shenley Parish meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 6 MARCH 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

121/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Robert Perlmutter, Anthony Spencer and County Councillor Morris Bright.

 

122/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

123/17                      Minutes of the Parish Council Meeting held on 6th February 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6th February 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

124/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

125/17.         Questions by residents of Shenley Parish

There were none

 

126/17.         Reports of Committee, Members and Clerk

  1. Annual Parish Meeting – 15/03/18 
  2. It was AGREED that the Annual Parish Meeting would be advertised on the noticeboards and via Facebook and the website. Following a discussion it was AGREED that as of 2019 the Annul Parish Council meeting would be held before the March Parish Council meeting, starting at 7pm.
  3. Website – Update on using an outside company
  4. Following a discussion it was AGREED that the Council did not want an outside company to come and wipe out all of the hard work Dayaram Nakrani has done on building the Parish Council website. It was AGREED that the Clerk would meet with Dayaram to learn how to update the website along with Councillor Edel. Moreover it was AGREED that the static information such as clubs, societies and Parish Council committees would only be updated annually in June following the Annual Parish Council meeting.
  5. GDPR – update
  6. See point 129/17 (vi)
  7. Hertsmere Local Plan – Update 
  8. Nothing to report
  9. Neighbourhood Plan – Update 
  10. See point 129/17 (v)
  11. Action for a Cleaner Shenley – Update 
  12. Councillor Susman started by congratulating Cllr Beaton on her hard work with the ACS group, emphasising that he would like to see them doing nicer jobs around Shenley such as planting as this would be more pleasant for them. However Cllr Beaton said that things such as litter picking need to be done as this is not being done by Hertsmere.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that to date the Community payback team have done 36 sessions which equates to £5,400. The Clerk was asked to email Tim Burt to ask him when the £600 that had been allocated from County Councillor Bright’s budget to work on Radlett Lane that was scheduled for 26/02/18 would be done and what exactly are the works.
  15. Pursley Field – Update
  16. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  17. Harris Lane/Rookery Field
  18. It was AGREED that the Clerk would chase Gristwood and Toms to find out when the fallen trees would be removed and the tree survey will take place. Cllr Susman informed the meeting he had met with Mr and Mrs Gough regarding the missing fencing and will discuss this with the clerk.
  19. Allotments 
  20. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
  21. Shenley Fete
  22. Cllr Beaton informed the meeting that preparations are running to plan.
  23. Media Committee 
  24. Shenley Village Matters was sent out successfully. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
  25. CSP
  26.  
  27. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  28. Police – Safer Neighbourhood Newsletter
  29. Information was noted.
  30. Shenley Park Trust 
  31. The date of the upcoming AGM was advertised in Shenley Village Matters.
  32. Review of workload 127/17.         Correspondence
  33.  
  34. The meeting AGREED the Clerks workload will be eased when we move to online banking. Cllr Susman NOTED a date for the Clerk’s review needs to be set.
  1. Receipt of the following correspondence was reported and noted:
   

 

128/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
Application No. Address Proposed Development
18/0308/HSE 37 Greenwood Gardens, Shenley, Hertfordshire, WD7 9LF Erection of Conservatory
18/0344/HSE 33 Harris Lane Shenley Hertfordshire WD7 9EF Relocation of main entrance door to front elevation and erection of new porch;

first floor rear extension; changes to fenestration.

 

With regards to;

18/0265/FUL Thatched Cottage Silver Hill Borehamwood Hertfordshire Demolition of existing fire damaged building & erection of a replacement 4-bed

detached dwelling with accommodation within the roof space & detached

double garage.

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

With regards to;

18/0266/LBC Thatched Cottage Silver Hill Borehamwood Hertfordshire Demolition of existing fire damaged building & erection of a replacement 4-bed

detached dwelling with accommodation within the roof space & detached

double garage. (Listed Building Consent)

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

129/17.         Financial matters

  1. Accounts for payment –February 2018 cheques
Payment To Reason Total Amount
E.ON The Cage 8.43
Hertfordshire County Council Stationary 27.60
Shenley Village Hall Management Cttee Hire of Village Hall for meetings 133.00
Mrs Amanda Leboff Mileage Expenses for 2017 & reclaim 9 tickets for Highclere Castle 180.50
Mrs Amanda Leboff Wages 1087.72
HMRC Payment 212.58
Petty Cash Petty Cash   – amount to take up to £200 imprest system for January 2018 143.39
Fay Gough Cleaning toilet, office (January payment) 32.00
Bob Gough Grounds Maintenance 14th & 15th cuts (January payment) 768.00
HAPTC Law and Procedures training 40.00
Castle Water Harris Lane Pavilion (18month worth) correct meter reading has since been given 376.79
Caprin Printers Printing SVM 1685.00
Clore Shalom School Grant for swimming transportation 1312.50
BT Office phone and broadband 87.56
  TOTAL 6095.07

Following a proposal and seconder, it was:-

RESOLVED that at the March 2018 meeting, accounts for February 2018 (£6,095.07), be approved for payment.

  1. It was AGREED that the monthly budget monitoring report will be sent out following the meeting and will be approved at the April meeting
  2. It was AGREED that the monthly petty cash report will be sent out following the meeting and will be approved at the April meeting
  3. Section 137 Grant Requests: There were none
  4. Request for a further £15,000 to be earmarked for the Neighbourhood PlanAs the Neighbourhood Plan had developed it has become clear how much the costs involved are. A health check will also be required which is a further cost.Following a proposer and a seconder the Council unanimously RESOLVED to give an additional £15,000 to the Shenley Neighbourhood Plan. This money will be moved from Long Term Earmarked Reserves to Short Term Earmarked Reserves (£5,000 will be deducted from the 3 projects currently in Long Term Earmarked Reserves). This is in addition to the £5,000 already earmarked in Short Term Earmarked Reserves.
  5. Cllr Beaton continued that they are hoping for a Public meeting in May and the launch of the 6 week consultation period to begin at the fete.
  6. Councillor Beaton updated the meeting with regards to progress that has been made so far regarding the Shenley Neighbourhood plan with the initial draft being worked on with the consultant Angela Hoch which will use up the last of the £15,000 grant money. It is unlikely that a second grant will be anywhere near as generous.
  7. General Data Protection Regulation May 2018
  8. Following a proposer and a seconder the Council RESOLVED to use Audit-IAC (Kevin Rose) our current Internal Auditor to take on responsibility as GDPR controller. The cost will be the same as the Internal Audit (e.g. 2017= £380 +VAT)
  9. Adopt Internal Financial Controls
  10. Amendments were made and approved. Following a proposer and a seconder the Council RESOLVED to ADOPT the Internal Financial Controls.
  11. Changing Bank for Shenley Parish Council from NatWest To Metro Bank
    • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Parish Council bank account from NatWest to Metro Bank.
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
    • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
    • Following a proposer and a seconder Shenley Parish Council NOTED that notwithstanding the dual authority requirement, a second ‘petty cash’ current account (connected the Shenley Parish Council Account) is required with debit card(s) to be issued. Those authorised to operate the account along with the administrator (the Clerk) will be authorised to hold and use the debit cards(s).
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Parish Council be sent to Metro Bank with the banking paperwork.
  12. Changing Bank for Shenley Community Activities Group (SCAG) from NatWest to Metro Bank
  • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Community Activities Group bank account from NatWest to Metro Bank.
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
  • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Community Activities Group be sent to Metro Bank with the banking paperwork.

 

130/17.         The meeting ended at 9.15p.m.                                           Chairman

 

 

 

ACTION LIST – TUESDAY 6 MARCH 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Website Clerk and Cllr Edel to meet with Dayaram to learn how to update the website Clerk ASAP
Bank Accounts Clerk to liaise with Metro bank regarding changing banks Clerk ASAP
AGM Advertise AGM – 15/03/18 Clerk ACTIONED
Shenley Parish

TUESDAY, 6 FEBRUARY 2018 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 6 FEBRUARY 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, *Anthony Spencer, William Susman (Chair) and *County Councillor Morris Bright.

  • In attendance:            Amanda Leboff, Clerk to the Council

(* Denotes attended for only part of the meeting)

 

111/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Robert Perlmutter and Peter Wayne

 

112/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

113/17                      Minutes of the Parish Council Meeting held on 2nd January 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 2nd January 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

114/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

115/17.         Questions by residents of Shenley Parish

The Chairman welcomed the residents present to the meeting and invited them to address the meeting.

 

Mr and Mrs Treacher together with Dr Ramani addressed the meeting regarding the sale by Hertfordshire County Councils of areas of common land. One such area in Well End has now been fenced off and cannot be accessed by members of the public which goes against common land. Dr Ramani emphasised his concerns regarding the length of time enforcement of common land will take.

 

Following a lengthy discussion County Councillor Morris Bright confirmed that he has been in touch with Mrs Treacher and is awaiting an answer for Hertfordshire County Council regarding the issue of common land.  The response will be received by 09/02/18.

 

The Parish Council AGREED to wait for County Councillor Bright’s response before they take action.

 

Mr and Mrs Midson addressed the meeting regarding speeding along Black Lion Hill, which is an ongoing issue.

 

Following a discussion it was AGREED that the Clerk would chase Hertfordshire Highways department concerning the smiling traffic sign and also request an additional sign for Black Lion Hill past the Tesco roundabout on the way down Black Lion Hill, as well as the traffic survey.  It was also requested that a BEWARE CONCEALED ENTRANCE sign be erected near the Midson’s home.  It was also suggested that there should be a double white line to prevent overtaking and that the speed of traffic be reduced to past Clore Shalom School to 30mph. County Councillor Bright emphasised that expectations need to be realistic in what can be achieved.  Perhaps there is a possibility to decrease the speed of traffic during school hours.

 

Finally residents of Ribston Close addressed the meeting concerning planning application 17/2444/HSE. The application increases the 4 bedroom property to a 6 bedroom property and the neighbours feel this is overpowering and will change the street scene.  The proposed plans include an increase of the garden which is parallel to the bridleway and the new suggested parking will adversely affect neighbours.

 

Councillor Spencer said he would call this in to the planning committee to be discussed.

 

It was at this point that County Councillor Morris Bright was asked questions concerning Hertsmere’s local plan.  Councillors Beaton and Gilligan stressed extreme concern about the housing numbers being proposed by Hertsmere Borough Council (HBC), as the Government figures are 3,720 and HBC are proposing around 9,000 homes.  Councillor Bright explained that a different methodology had been used to achieve the numbers due to the age of the Hertsmere Borough Council’s Core Strategy.  The number of houses will be confirmed in March.  Councillor Bright emphasised that HBC do not want to build 9,000 homes in Hertsmere.

 

Councillor Beaton asked about the suggestion that 1,000 will be built across Shenley and Elstree, with in fact most of these being built in Shenley.  Councillor Bright informed the meeting that 100 possible sites are being reviewed and no decisions have been made.

 

Councillor Beaton said how disappointed the representatives of the Parish Council had been when they attended a meeting with HBC following the Neighbourhood Plan letter that was sent the HBC, only to be told that no questions would be answered. Councillor Bright emphasised that regular contact is needed between all parties concerned.

 

Councillor Bright went on to stress several more points. 

Infrastructure is important when reviewing the possible site.

HBC public consultation has only just happened

The preferred site options will not be available till October 2018

The plans will be produced in 2019

The examination period will happen in 2020

The local plan will be adopted in 2021

 

Councillor Bright stressed that the release of the Green Belt will only happen if it is essential.  He is happy to provide regular updates for the Parish Council and is happy to be copied into correspondence and help where he can. The Chairman and those present thanked the County Councillor for his time.

 

The chairman thanked everyone for attending and invited them to say for the duration of the meeting if they wished.

 

116/17.         Reports of Committee, Members and Clerk

(i)                Question from resident regarding extending the Christmas Lights

Councillor Susman informed the meeting that 4 additional lamps along Porters Park Drive will be used this year as 4 of the usual lamppost columns cannot be used. Councillor Susman will inform the resident. Following a discussion it was decided that we would not extend the lights along Porters Park Drive.

 

(ii)              Website – Update on using an outside company

The Clerk informed the meeting that she was getting quotes from companies to redo the website which will then need to be maintained in house

 

(iii)            GDPR – update

The Clerk informed the meeting that she was speaking to the internal auditor about becoming our GDPR officer

 

(iv)            Hertsmere Local Plan – Update

See point 115/17

 

(v)              Neighbourhood Plan – Update

Councillor Beaton informed the meeting that the next Steering Group meeting will be on 20/2/18 and will be focusing on the results from the Housing and Development Questionnaire.

 

(vi)            Pond Lights

Councillor Susman updated the meeting on what AGA Bioengineering have quoted with regards to the pond lights as well as the maintenance of the woodwork.  See point 119/17 (v)

 

(vii)          Pursley Field – Update

Nothing to report

 

(viii)        Harris Lane/Rookery Field

Councillor Susman informed the meeting that the goal hoop is now in place in Harris Lane and is being used.

 

(ix)            Allotments

Nothing to report

 

(x)              Shenley Fete

Cllr Beaton informed the meeting that the stall bookings are going well and the date of the Fete is 01/07/18.

 

(xi)            Media Committee

The website has been updated and Shenley Village Matters is due to go the printers for the end of the week.

 

(xii)          CSP

Nothing to report.

 

(xiii)        Police  – Safer Neighbourhood Newsletter

Information was noted.

 

(xiv)        Shenley Park Trust

The AGM will be taking place on Monday 26th March at 7.30pm in the tea rooms

 

(xv)          Review of workload

This will be reviewed at the March meeting.

 

 

117/17.         Correspondence

(i)                Receipt of the following correspondence was reported and noted:

Hertfordshire Victim Care Centre Information for victims- booklet available to view at meeting
Hertfordshire County Council Traffic & Transport data report 2017 – available to view at meeting

 

118/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

(1)        Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No. Address Proposed Development
18/0065/FUL Keepers Lodge Rectory Lane Shenley Hertfordshire Construction of detached 2 storey 4 bed residential dwelling following

Demolition of existing residential dwelling.

18/0012/HSE 18 Southerton Way, Shenley, Hertfordshire, WD7 9LJ Description: single storey rear extension
17/2467/HSE 22 Woodhall Lane Shenley Hertfordshire WD7 9AT Erection of two storey side extension, single storey rear extension and Outbuilding to rear garden.
17/2473/HSE 55 Greenwood Gardens, Shenley, Hertfordshire, WD7 9LF Single storey rear extension
17/2453/CLP 37 Greenwood Gardens Shenley Hertfordshire WD7 9LF Erection of single storey rear conservatory. Certificate of lawful development (proposed).
17/2417/FUL University College London Sports Ground And Watford Football Club Training

Ground Bell Lane London Colney Hertfordshire

Installation of temporary pitch cover/inflatable dome
*18/0166/CLP 110 London Road Shenley Hertfordshire WD7 9BS Conversion of garage to habitable room to include new window in front elevation. (Certificate of Lawful Development – Proposed)
*18/0138/HSE 11 Trafford Close Shenley Hertfordshire WD7 9HU Conversion of loft to habitable room including rear dormer

 

With regards to;

17/2477/FUL Villa Scalabrini Green Street Shenley Hertfordshire Construction of a 2 storey rear extension to include a basement level to Provide a hydro pool and physio room at ground floor and 4 additional

Bedrooms at 1st and 2nd floor levels, and first floor rear extension to create a new dining area.

The meeting did NOT object to the application, however this would be subject to flood risk.

 

With regards to;

17/2484/HSE 27 Fielders Way Shenley Hertfordshire WD7 9EY First floor front extension; conversion of garage into habitable room and Single storey rear extension.

The meeting did NOT object to the application, however did question the parking compliance.

 

With regards to;

17/2494/OUT Land North Of Potters Lane Borehamwood Hertfordshire Outline planning application for the erection of 58 dwellings to include access And layout. (all other matters reserved)

The meeting did NOT object to the application, however the meeting did stress that this had been an area identified for future development as part of the Shenley Neighbourhood Plan and therefore would request the 58 houses are taken from the total for the Shenley housing allocation

 

With regards to;

17/2493/OUT Land Off Cowley Hill Borehamwood Hertfordshire Outline planning application for the provision of a 2 form entry primary school To include access (all other matters reserved).

The meeting did NOT object to the application, however the meeting did question the distance of the school from the Elstree way Corridor which forms its catchment area.

 

With regards to;

17/2458/HSE 47 North Avenue Shenley Hertfordshire WD7 9DF Part single, part two storey rear extension and installation of solar panels to Rear pitch.

The meeting OBJECTED to this application on the grounds that:-

  • The development is too large
  • The development is not in keeping with the street scene

 

With regards to;

17/2459/HSE 45 North Avenue Shenley Hertfordshire WD7 9DF Part single, part two storey rear extension

The meeting OBJECTED to this application on the grounds that:-

  • The development is too large
  • The development is not in keeping with the street scene

 

With regards to;

17/2444/HSE 23 Ribston Close Shenley Hertfordshire WD7 9JW Conversion of garage to habitable room; ground and first floor side Extensions. Erection of storage unit in rear garden.

The meeting OBJECTED to this application on the grounds that:-

  • The development is too large
  • The development is not in keeping with the Green Belt
  • The development is not in keeping with the street scene
  • The proposed development will effect neighbours parking
  • The proposed increase of the garden will have a negative effect on the parallel bridleway.

 

With regards to;

17/2518/HSE 6 Old Nursery Close Shenley Hertfordshire WD7 9FD Single storey side and rear extension to include reduction in size of existing Car port, and cladding to first floor front elevation.

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

119/17.         Financial matters

(I)                 Accounts for payment –January 2018 meeting

Payment To Reason Total Amount
William Susman Reimburse for Christmas event 71.45
Fay Gough Cleaning toilet, office (December payment) 32.00
Bob Gough Grounds Maintenance  10th & 11th cuts (December payment) 768.00
Mrs Amanda Leboff Reimburse thank you gifts 149.00
John O’Conner November grounds maintenance 144.00
Shenley Methodist Church Hire of Village Hall – NP = £7, SPC = £14 21.00
E.ON The Cage 10.27
E.ON Harris Lane Pavilion 143.89
Mrs Amanda Leboff Wages 1087.72
HMRC Payment 212.58
Mrs Amanda Leboff Reimburse monthly Xero payment 32.40
BT Office phone and broadband (October bill) 84.51
Royal British Legion 6 x Event poppies 48.00
PC Express Annual PC support and maintenance 126.00
Hertfordshire CCTV partnership Spur on Porters Park Drive (column 39) 216.00
Fay Gough Cleaning toilet, office (January payment) 40.00
Bob Gough Grounds Maintenance  12th & 13th cuts (January payment) 768.00
Waverley Driving Group Donation as way of a thank you for taking Santa around Shenley 150.00
Maine Business Systems PLC Repair to photocopier 114.00
TOTAL 4218.82

 

Following a proposal and seconder, it was:-

RESOLVED that at the February 2018 meeting, accounts for January 2018 (£4,218.82), be approved for payment.

(II)             Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.

(III)           Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved

(IV)           Section 137 Grant Requests: –

Clore Shalom Primary School request for £1,312.50 to help towards the cost of swimming coach expenses (£1,260.00 given in 2017, £1,000 given in 2015 and 2016)

Following a proposer and a seconder it was RESOLVED to approve a donation of £1,312.50.

(V)             Pond lighting quote enclosed = £3346 + VAT including repairs to the board walk.

Following a proposer and a seconder it was RESOLVED to approve the quote of £3,346 + VAT

 

120/17.         The meeting ended at 9.35p.m.                                           Chairman

 

 

ACTION LIST – TUESDAY 6 FEBRUARY 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Christmas Lights Contact residents regarding Christmas lights Cllr Susman ACTIONED
Police Ask Police to attend Council meeting Clerk ACTIONED
Website Clerk to confirm quotes Clerk ASAP
GDPR Clerk to get quote from Internal Auditor Clerk ACTIONED
Black Lion Hill Email highways regarding possibilities available Clerk ACTIONED
Shenley Parish

TUESDAY, 5 DECEMBER 2017 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 5 DECEMBER 2017, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Rosemary Gilligan, Helen Hussain, Robert Perlmutter, Anthony Spencer, William Susman (Chair)

  • In attendance:            Amanda Leboff, Clerk to the Council

 

91/17.           Apologies for Absence.

Apologies for absence were submitted from Councillor Nicky Beaton, Annette Edel, Gavin O’Sullivan, Peter Wayne and County Councillor Morris Bright.

 

92/17.                       Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

93/17                        Minutes of the Parish Council Meeting held on 7th November 2017

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 7th November 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

94/17.                       Review of Action Plan from above meetings

The Action plan was NOTED.

 

95/17.           Questions by residents of Shenley Parish

The chairman took the opportunity to welcome members of the press and public to the meeting.

 

The Chair invited Susan Whitehead to address the meeting concerning the retrospective application that is going to appeal for Woodland Yard. Residents are concerned that HBC will not represent them adequately against the appeal as was the case previously.  At the original appeal they were only allowed 1 pitch which is now being appealed against. The appeal will be heard on 21st December.  Cllr Spencer ensured the meeting that HBC will be well represented this time. It was noted that HBC have still not fulfilled their quota of gypsy site provisions. Councillors Gilligan, Spencer and Susman said they will attend the appeal and Cllr Gilligan will speak against it on behalf of the residents.

 

The Chair thanked everyone for attending the meeting.

 

96/17.           Reports of Committee, Members and Clerk

(i)                Planning application 17/1872/FUL-. Land rear of Summerhill and Northfields, king Edward road, Shenley, – (Mrs & Mrs Sankey)

The Chairman then welcomed the residents opposing planning application 17/1872/FUL.  The residents said they had accepted the original plan for a 3 bedroom house as they appreciate the need for new housing.  However the new building is far larger and breaches the distance allowed between a new build development and an existing property.  It was NOTED the application has been called to committee.  It was requested that Councillor Susman attend the meeting and speak against the application as the community advocate (please see point 98/17).

 

(ii)              Data Protection – Report to Full Council to be noted

The Council NOTED the report.

 

(iii)            Hertsmere Local Plan – Update (see point 99/17(iv)

Following a lengthy discussion the meeting AGREED the employ Imagineplaces to support the Parish Council at the Local Plan meeting on 07/12/17.

 

(iv)            Neighbourhood Plan – Update

Councillors Hussain informed the meeting that the recent grant request has been approved.  Cllr Gilligan said the draft site allocation proposals are due in the next few weeks.

 

(v)              Gates at the Entrance to Shenley

Following a discussion the meeting AGREED that this will be deferred as it was felt to be an unnecessary cost at present.

 

(vi)            Pond Lights

Councillor Susman has meetings to finalise this. Cllr Hussain informed the meeting that residents have requested a “Do Not Feed the Ducks” sign at the pond. It was AGREED that this would be looked into.

 

(vii)          Pursley Field – Update

Nothing to report.

 

(viii)        Harris Lane/Rookery Field

Thanks to Gristwood and Toms for removing the fallen tree and relocating the bees next.  It was AGREED that the cost of a tree survey be looked into for all the trees in Harris Lane and Rookery Field.

 

(ix)            Allotments

The Clerk informed the meeting that the next meeting is on 12/12/17.

 

(x)              Shenley Fete

Nothing to report.

 

(xi)            Future Initiative Events

The coming months are:-

Chanukah                                           Saturday 16th December 5.30-6.30pm

Santa’s Ride around                         Sunday 17th December 11.30am starting at the pond

Christmas at the Cage                       Sunday 17th December 5.30-6.30pm

 

Councillors were asked to support and help at these events

 

(xii)          Media Committee

Nothing to report.

 

(xiii)        CSP

Information was noted.

 

(xiv)        Police Update

Nothing to report.

 

(xv)          Shenley Park Trust

Councillor Spencer informed the meeting the next meeting on 11th December.

 

(xvi)        HCC – enclosed the proposed 2018 / 2019 Highways Forward Work Programme

Information was noted.

 

 

97/17.           Correspondence

(i)                Receipt of the following correspondence was reported and noted:

HCC Rights of Way RoW Clearance Contract

 

98/17.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

(1)        Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No. Address Proposed Development
17/2132/FUL University College London Sports Ground And Watford Football Club Training Ground, Bell Lane London Colney Hertfordshire Erection of temporary team changing rooms

 

17/2184/HSE 12 Raphael Close Shenley Hertfordshire WD7 9JG Single storey rear extension with roof lantern
17/2133/FUL University College London Sports Ground And Watford Football Club Training

Ground Bell Lane London Colney Hertfordshire

New reinforced mesh grid and gravel top surface to existing car park & new internal access.
17/2151/VOC 26 Woodhall Lane Shenley Hertfordshire WD7 9AT Variation to condition 11 of planning permission 16/0258/FUL to amend the approved plans to include alterations to elevation & increase in ridge height.

 

With regards to

17/1879/ADV 142 London Road Shenley Hertfordshire WD7 9BT Retrospective application for the erection of 1 No. illuminated fascia sign & 2

No. PVC banners

The meeting OBJECTED to this application as it is felt it is an inappropriate development within the green belt as commented on by residents.  It was also NOTED that it was a shame to have lost the name of such a landmark within the village.

 

With regards to

17/1872/FUL Land Rear Of Summerhill And Northfields, King Edward Road, Shenley, Hertfordshire, Construction of detached, 2 storey 4 bed house with accommodation within the roof space, associated landscaping, parking and bike store.

The meeting OBJECTED to this application on the grounds that:-

The development is too big

*It is an overdevelopment within the greenbelt

*The application goes against policies H8 & H11

*This is a tandem back garden development which is unacceptable

*The new height of the building will result in the neighbouring properties such as “Pen Y Bryn” having the light blocking the only window in a habitable room

*The original 3 bedroom application was reluctantly accepted by neighbours who acknowledge the need for new housing.

*The new development breaches the distance allowed between a new build development and an existing property.

 

With regards to

17/2265/HSE 8 Southerton Way Shenley Hertfordshire WD7 9LJ Partial conversion of double garage to habitable room and first floor side extension.

The meeting do NOT object to the application as long as there is sufficient parking.

 

17/2239/HSE 10 Old Nursery Close Shenley Hertfordshire WD7 9FD Single Storey Side Extension

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

99/17.           Financial matters

(I)                 Accounts for payment –November 2017 meeting

Payment To Reason Total Amount
BT Office Phone And Broadband (October Bill) 89.52
William Susman Reimburse Item For Halloween And  Disposable Glasses For Events 90.83
Petty Cash Petty Cash  – Amount To Take Up To £200 Imprest System For October 2017 188.94
Banner Stationary 51.91
Mrs Amanda Leboff Expenses – Xero Monthly Payment X 2 & Reimburse For Banners 145.14
Hertsmere Borough Council Resurfacing The Allotment Entrance 2194.80
Richard Archer Reimburse For Survey Monkey Sept & Oct – Neighbourhood Plan 70.00
John O’Conner November Grounds Maintenance 144.00
Hertfordshire County Council Stationary 17.98
Imagine Places Neighbourhood Plan Support 2688.00
Imagine Places Neighbourhood Plan Support 318.00
Shenley Methodist Church Hire Of Hall- Np 14.00
E.ON The Cage 8.33
HAPTC Ne Editions Of Good Councillor Guide X 10 Copies 30.00
Mrs Amanda Leboff Wages 1087.92
HMRC Payment 212.38
MJD Presentation Systems Label Tape 17.40
Groundwork UK Reimburse Part Of Np Grant 888.00
BT Office Phone And Broadband (November Bill) 105.13
Bob Gough Grounds Maintenance  (November Payment) 384.00
Fay Gough Cleaning Toilet, Office (November Payment) 32.00
Imagineplaces Local Plan Support 672.00
Petty Cash Petty Cash  – Amount To Take Up To £200 Imprest System For November 2017 169.97
TOTAL 9620.25

Following a proposal and seconder, it was:-

RESOLVED that the October 2017 meeting accounts for November 2017 (£9,620.25), be approved for payment.

(II)             Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.

(III)           Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved

(IV)           Section 137 Grant Requests: –

Sir Richard Cox Charity request for the sum of £440 towards donations. Following a proposer and a seconder it was RESOLVED to approve to give £800 this year.

(V)             It was RESOLVED to ACCEPT the proposal to spend £2,200 in the first year to use an outside company to take on responsibility as GDPR controller

(VI)           The Council AGREED NOT to employ Imagineplaces to find faults with Hertsmere’s emergency local plan – £2,520(Inc. vat).  However it was RESOLVED to employ Imagineplaces to support the Parish Council at the Local Plan meeting – £672 Inc. VAT

 

100/17.         The meeting ended at 9.20p.m.                                           Chairman

 

 

 

ACTION LIST – TUESDAY 5 DECEMBER 2017

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk Actioned
Pond lights Hire of lighting designer to plan what is needed Clerk & Cllr Susman ASAP
Police Ask Police to attend Council meeting Clerk ASAP
Planning Application

17/1872/FUL

 

Ask if Cllr Susman can be a Community Advocate for planning application 17/1872/FUL Clerk ASAP

 

 

Shenley Parish

TUESDAY, 7 NOVEMBER 2017 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 7 NOVEMBER 2017, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Annette Edel, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, , Anthony Spencer, William Susman (Chair) and Peter Wayne

  • In attendance:            Amanda Leboff, Clerk to the Council

 

81/17.           Apologies for Absence.

Apologies for absence were submitted from Councillor Robert Perlmutter, and County Councillor Morris Bright.

 

82/17.                       Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

83/17                        Minutes of the Parish Council Meeting held on 3rd October 2017

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 3rd October 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

84/17.                       Review of Action Plan from above meetings

The Action plan was NOTED.

 

85/17.           Questions by residents of Shenley Parish

The chairman took the opportunity to welcome members of the press and public to the meeting.

 

86/17.           Reports of Committee, Members and Clerk

(i)                Emails from residents regarding planning applications for The Church of The Good Shepherd

The Chairman welcomed Mrs Delaney to the meeting.  Mrs Delaney explained that the hall is a community hall and is used throughout the year by parishioners. There has been a lack of consultation from the Church with the parishioners who have been kept out of the loop regarding the plans.  The Church and hall were built using funds raised by the community via fundraising.  Councillor Gillian stated she was shocked the dioceses have decided to do this as it was built by the Shenley Catholic community.

 

The meeting agreed that the hall is an extra community facility and the Priest’s house is currently rented out to a family so the removal of this would mean the loss of a viable home.  Moreover if a new priest came to the community there would be no accommodation.

 

Following a lengthy discussion the meeting AGREED to object to planning applications 17/1942/FUL and 17/1865/FUL.

 

(ii)              Hertsmere Local Plan – Update

Councillor Gilligan informed the meeting that the objection letter has been sent and Hertsmere Borough Council has acknowledged receipt.  Councillor Gilligan went on to explain the housing numbers recommended by the Government are far less than Hertsmere are suggesting, and cannot understand why Hertsmere are trying to build a commuter town with additional housing numbers that are not being requested by Government.  The meeting were also reminded of the meeting with Oliver Dowden on 8th December.

 

(iii)            Neighbourhood Plan – Update

Councillors Beaton and Gilligan informed the meeting this was progressing and that they are waiting on the reports from AECOM.

 

(iv)            Gates at the Entrance to Shenley

Following a discussion the meeting AGREED that the Clerk would contact Herts Highways and ask if Gates would be allowed at both entrances to Shenley and what would be needed to proceed.

 

(v)              Pond Lights

Councillor Susman has meetings to finalise this.

 

(vi)            Pursley Field – Update

Clerk to chase solicitor.

 

(vii)          Harris Lane/Rookery Field

Councillor Susman informed the meeting we will be ordering the hoop for the field.

 

(viii)        Allotments

The Clerk informed the meeting that the entrance to the allotments has been resurfaced.

 

(ix)            Shenley Fete

Councillor Beaton informed the meeting the Fete AGM will take place on Wednesday 15th November in the Methodist Church hall.

 

(x)              Future Initiative Events

The coming months are:-

Remembrance Sunday                     Sunday 12th November 10.45am

Christmas lights switch on               Tuesday 14th November 5.30-6.30pm

Chanukah                                           Saturday 16th December 5.30-6.30pm

Santa’s Ride around                         Sunday 17th December 11.30am starting at the pond

Christmas at the Cage                       Sunday 17th December 5.30-6.30pm

 

Councillor Beaton asked the Councillors for their support during these events as it takes a lot of work to run them

  • It was agreed that the Christmas Lights switch on would be set up from 4.30pm and all those able to help should come along.

 

(xi)            Media Committee

Councillor Beaton informed the meeting that Shenley Village Matters has now been delivered.

 

(xii)          CSP

Information was noted.

 

(xiii)        Police Update

Nothing to report.

 

(xiv)        Shenley Park Trust

Councillor Spencer informed the meeting the next meeting on 11th December.

 

87/17.           Correspondence

(i)                Receipt of the following correspondence was reported and noted:

HCC Rights of Way RoW Clearance Contract

 

88/17.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

(1)        Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No. Address Proposed Development
17/1995/VOC Hertswood School, Cowley Hill, Borehamwood, Hertfordshire. Application for variation of condition 24 to allow for amending and substituting

approved drawings to allow for changes to windows and external finish

materials, following grant of planning permission ref: 14/1766/FUL.

Condition Number(s): 24 approved drawings

Conditions(s) Removal:

Substitution of drawings to make minor changes to the approved drawings

 

With regards to

17/1968/HSE 5 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD Erection of single storey side and rear extension following reduction in size of existing car port.

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property.

 

With regards to

17/1958/FUL Land adjacent to Black Lion, London Road, Shenley, Hertfordshire Erection of single storey, detached, 1 bed dwelling (Revised Application)

The meeting OBJECT to this application.  Please see appendix ‘A’.

With regards to

17/1942/FUL The Church Of The Good Shepherd, Shenleybury, Shenley, Hertfordshire Change of use of existing church hall (D2) to a Nursery (D1) with associated

internal alterations.

The meeting OBJECTED to this application as it would result in the loss of a well-used community hall, which amongst other things is also used as a polling station.  It is the only hall in Shenley with a substantial carpark.  The proposal for an additional nursery in Shenley would result in an increase in daily traffic at what is already a notoriously dangerous bend. Moreover there are already 2 nurseries in Shenley and another it is felt, would be an overprovision. Finally the church hall was built using money raised by parishioners, for the use of the church and its parishioners.

 

With regards to

17/1865/FUL Church House, Black Lion Hill, Shenley, Hertfordshire Change of use from (C3) residential to (A2) offices

The meeting OBJECTED to this application as it would result in the loss of residential housing, and is currently being lived in by a family.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

88/17.           Financial matters

(I)                 Accounts for payment –September 2017 meeting

Payment To Reason Total Amount
Bob Gough Grounds Maintenance  (September payment) 384.00
Fay Gough Cleaning toilet, office (September payment) & reimburse for items 94.67
Danny Gough Grounds Maintenance  (September payment) 280.00
John O’Conner August grounds maintenance 144.00
Caprin Printers Printing flyers for SPC info on Local Plan evening 165.00
BT Office phone and broadband 95.65
Came and Company Parish Council Insurance (3 Year long term agreement in) 2516.23
Shenley Methodist Church  Hire of hall (Neighbourhood plan) 35.00
SCAG Account Transfer of funds to the SCAG account 2000.00
Petty Cash Petty Cash  – amount to take up to £200 imprest system for September 2017 166.54
Steve Shelton Reimburse items to make plot numbers for the allotments 32.02
Caprin Printers 2 banners for Public Meeting 202.80
HCC Stationary 21.38
Affinity Water The allotments 588.06
Affinity Water Harris Lane Pavilion 74.47
Affinity Water The Hub 15.60
Dor-2-Dor (G L Green) Delivery of Public Meeting flyers 143.00
Mrs Amanda Leboff Expenses – XERO monthly payment & reimburse for banners 139.97
Electrical Testing Ltd Structural testing for Christmas Lights 2136.49
Gardener 4 months gardening of pond area 210.00
Mrs Amanda Leboff Wages 1087.72
HMRC Payment 212.58
John O’Conner Missing invoice for June 2017 87.00
Caprin Printers Halloween posters 63.00
E.ON The Cage 18.91
E.ON Harris Lane Pavilion 26.23
Bob Gough Grounds Maintenance  (October payment) 434.00
Fay Gough Cleaning toilet, office (October payment) 40.00
The Royal British Legion Poppy Appeal Wreath 19.00
Caprin Printers Public Meeting leaflets 152.00
Caprin Printers Shenley Village Matters Autumn 2017 – issue 11 1179.00
Dor-2-Dor (G L Green) Delivery of Shenley Village Matters – issue 11 143.00
William Susman Reimburse items for Halloween and Christmas 94.22
HAPTC Clerk training 40.00
TOTAL 13041.54

Following a proposal and seconder, it was:-

RESOLVED that the October 2017 meeting accounts for October 2017 (£13,041.54), be approved for payment.

(II)             Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.

(III)           Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved

(IV)           Section 137 Grant Requests: – There were none

(V)             It was RESOLVED to ACCEPT the proposal to spend up to £1,200 pa to use to employ an outside company to take on responsibility as General Data Protection Regulation controller.

(VI)           The council AGREED not to purchase a second CCTV camera.

 

90/17.           The meeting ended at 9.15p.m.                                           Chairman

 

ACTION LIST – TUESDAY 7 NOVEMBER 2017

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk Actioned
Pond lights Hire of lighting designer to plan what is needed Clerk & Cllr Susman ASAP
Basket Ball hoop To be ordered ASAP
Highways Ask for relining of road markings on Rectory Lane and by Cage Pond Road and Pound Lane Clerk Actioned
Police Ask Police to attend Council meeting Clerk ASAP

 

 

 

Appendix A

 

Shenley Parish Council

 

Planning Department                                                       Your Ref:  Ref:  Application 17/1958/FUL

Hertsmere Borough Council                                         Our Ref: PLANLE07/11/17

Civic Offices,

Elstree Way

Borehamwood

Herts WD6 1WA                                                        8th November 2017

 

 

To whom it may concern,

 

Application 17/1958/FUL

Following the full meeting of the Shenley Parish Council on Tuesday 7th November 2017, the Parish Council OBJECTED to application 17/1958/FUL.

 

As reference has been made to the previous appeal which was dismissed.  It is appropriate to note the parts of the inspector’s decision relating to a replacement dwelling in a barn style.

 

6        However, the introduction of a dwelling on the site of the former stables would have an entirely different relationship with surrounding built form, most notably in that it would not comprise the filling of a gap or space, but would occupy a position closer to Rectory Lane, on what is essentially an open frontage and bound by a large expense of open space to the East. Therefore, and notwithstanding the presence of the existing stable building on this part of the site, as I must assess the development in its entirety, it follows that the scheme as a whole would not amount to infilling for the purposes of GB policy. It also follows that I do not need to go on to consider whether it would be limited.

 

7        The proposal would thus amount to inappropriate development in the GB. There would also be some impact on the openness of the GB and the Council cites volumetric comparisons between the massing of the existing and proposed buildings on the site. However, it seems to me a common scenario that the development of GB infill sites will include the introduction of new built form, often where none existed previously. That aside, the proposals would inevitably result in some loss of openness, which in itself would not lead me to dismiss the appeal,(relating to the whole site)  but nonetheless adds to the harm by reason of inappropriateness.

 

11  However, I do share the Council’s concern in relation to the proximity of the barn style dwelling to the side of the terrace of three houses. Its juxtaposition with the terrace would be uncomfortably close and its two storey massing would look out of place set forward of the terrace to Rectory Lane. I appreciate it would replace the existing stable/barn, but as a low key single storey structure, that building is a relatively minor component of the built form at the site and the proposed dwelling, being considerably taller, would have a stronger physical presence.

12  I am also concerned that its barn style appearance would not relate well to the remainder of the development and the existing Public House, although I acknowledge that the antecedent to its design was likely the existing structure on site. In this respect, I consider that the proposal would not comply with the advice in the Planning and Design Guide Part D: Guidelines for Development Supplementary Planning Document (2013) (SPD) which stresses the importance of the integration of developments with existing urban structure. This particular element of the scheme, in lacking coherence with the balance of the development on site, would thus harm the character and appearance of the Shenley Conservation Area.

 

Having read the specifications for the new barn, the Parish Council does not feel that the current application is much varied from the original description.  The redevelopment of the site has caused much upset within the village.   Please note the comment that the car parking will be included in the car parking arrangements for the terrace of three just built.  The opening of the restaurant has caused issues with parking on Rectory lane and to remove two car parking which are currently marked for the use of restaurant in the newly completed parking area for the new houses, would only exuberate the matter.

 

This application was refused in its first 2 incarnations, and nothing in the reduction to one bedroom makes it anymore suitable.

 

I shall be pleased if you will kindly arrange for the foregoing comments to be taken into consideration when the application is dealt with by the Borough Council.

 

Yours sincerely

 

Amanda Leboff

 

Amanda Leboff

Clerk to the Council