shenley parish council
MINUTES OF THE MEETING HELD ON TUESDAY, 4 APRIL 2017, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY
PRESENT: Councillors, Nicky Beaton, Helen Hussain, Gavin O’Sullivan, Robert Perlmutter, Anthony Spencer, William Susman (Chair). and Peter Wayne.
- In attendance: Amanda Leboff, Clerk to the Council
112/16. Apologies for Absence.
Apologies for absence were submitted from Councillors Annette Edel, Rosemary Gilligan and County Councillor Morris Bright.
113/16. Declarations of Interests
PERSONAL – Councillors Susman and Spencer declared a personal interest in the item concerning Shenley Park Trust.
114/15. Minutes of the Parish Council Meeting held on 7th March 2017
RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 7th March 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.
115/16. Review of Action Plan from above meetings
The Action plan was NOTED.
116/16 Questions by residents of Shenley Parish
There were none
117/16. Reports of Committee, Members and Clerk
- Review and accept the Neighbourhood Plan Steering Group Terms of Reference
Following a proposal and a seconder it was agreed to ADOPT the Neighbourhood Plan Steering Group Terms of Reference.
Cllr Beaton gave the meeting a quick over view of what will happen at the launch meeting.
- The Great Get Together – initiative from the Department of Communities and Local Government
It was NOTED that unfortunately this event clashes with the Village Fete.
- Public Rights of Way – Request by residents of the Mansion House to have an item in the next SVM stating there is no Public Right of Way
Following a lengthy debate it was AGREED not to publish any details as it was felt that as there was no Public Right of Way before, nothing has changed. It was AGREED that the Chairman would contact the resident who asked the question.
- Pursley Field
Nothing to report.
- Harris Lane/Rookery Field:-
- Request from Borehamwood 2000 to rent Rookery Field again from September 2017
It was AGREED that Borehamwood 2000 be allowed to rent Rookery Field for the season beginning in September.
- Moving the goal mouths
Following a lengthy debate it was AGREED that the 2 spare goal mouths that Mr & Mrs Gough have been storing will be moved to Rookery Field.
- Confirm exactly which benches need replacing
It was AGREED to leave the benches as they are for the time being.
- Outdoor gym equipment installed in Harris Lane
It was NOTED that the gym equipment is installed and looks very impressive. Thanks again were given to Tesco and Groundwork UK for their support.
It was requested that the Clerk look into the specific legal requirements of providing allotments.
- Shenley Fete
Cllr Beaton informed the meeting that the plans are progressing well.
- Future Initiative
It was AGREED a meeting date needed to be set.
- Media Committee
There is a meeting taking place in April.
Councillor Spencer informed the meeting that he has spoken with County Councillor Morris Bright, requesting that the CSP meetings are moved from Potters Bar to Borough Council in order for them to be more accessible.
- Police Update
The Safer Neighbourhood Newsletter was NOTED.
- Shenley Park Trust
The meeting were informed that the AGM took place and that the Park Trust is looking at doing a monthly ‘MEET THE TRUSTEES’ which will include a tour of the park. They are also putting together a 5 year plan.
- Neighbourhood Plan
The launch meeting is taking place on April 5th at 6.30pm for registration. The meeting NOTED all the hard work done by Cllrs Beaton, Gilligan and Hussain in preparing everything
- The Village Sign
The meeting looked at the final 2 options for the new sign and AGREED that the public will vote via Facebook and at the launch meeting of the Neighbourhood Plan. Therefore the decision on which option to use would be made before the May Parish Council meeting.
- Receipt of the following correspondence was reported and noted:
118/16. Planning Applications
The following planning applications were before the meeting. The meeting AGREED that;
- Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
|Application No.||Address||Proposed Development|
|17/0403/VOC||Old School House, Shenley Primary School, London Road, Shenley||Variation Of Condition 10 Attached To Planning Permission Reference 16/0013/FUL To Allow For Minor Amendments To The Approved Plans.|
|17/0222/HSE||4 Thatched Cottages, Woodhall Lane, Shenley, Hertfordshire||Retrospective Application For Replacement Electronic Gates|
|17/0393/HSE||31 Mulberry Gardens, Shenley, Hertfordshire, WD7 9LB||Conversion Of Garage Into Habitable Room|
|17/0455/FUL||Silver Hill Cottage, Silver Hill, Borehamwood, Hertfordshire||Construction Of Covered Horse Walker|
|17/0471/HSE||10 Wayside, Shenley, Hertfordshire, WD7 9JN||Single Storey Side Infill Extension|
|*17/0582/HSE||Foxwood House, King Edward Road, Shenley, Hertfordshire||Conversion of garage to habitable room. Erection of front porch extension.|
|17/0532/HSE||24 Harris Lane, Shenley, Hertfordshire, WD7 9EB||Retrospective application for the erection of a single storey garden room at the rear of property.|
With regards to;
|17/0151/HSE||1 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD||Erection Of Single Storey Infill Extension To Rear Of Existing Car Port. Part Conversion Of Existing Car Port. Resubmission Following Approval On Appeal Reference App/N1920/D/16/3158578 (16/1258/HSE – Refused) (Amended Description, Works Shown In Plans But Not Included Within Description 20.3.2017) Application Amended|
The Council OBJECTED to this application on the grounds of the property being part of a new development and as such further development is unnecessary.
|17/0469/HSE||2 Hamblings Close, Shenley, Hertfordshire, WD7 9JJ||Removal Of Existing Detached Garage And Construction Of 2 Storey Side Extension And Part Single Part 2 Storey Rear Extension|
The Council OBJECTED to this application on the grounds of it being an overdevelopment and there being insufficient parking
|17/0401/HSE||122 London Road, Shenley, Hertfordshire, WD7 9BT||Erection Of Single Storey Side Extension To Adjoin Existing Outbuilding (Revised Application)|
The Council OBJECTED on the grounds that it is inappropriate development within a conservation area.
|17/0409/HSE||13 Ribston Close, Shenley, Hertfordshire, WD7 9JW||Erection Of First Floor Front Extension And New Front Porch; Part Single Part Two Storey Rear Extension|
The Council OBJECTED to this application on the grounds of it being an overdevelopment.
|17/0348/HSE||9 Southerton Way, Shenley, Hertfordshire, WD7 9LJ||Proposed First Floor Front Extension’ Single Storey Side Porch Extension And Conversion Of Garage Into Habitable Room With 3 No. Front Windows|
The Council OBJECTED to this application on the grounds of it being an overdevelopment.
|17/0411/CLP||The Clock Tower, Woodhall Farm Office, Woodhall Lane, Shenley, Hertfordshire, WD7 9AA||Conversion Of Disused Stable Block To Offices Use Class B1 (A). Certificate Of Lawful Development (Proposed)|
The Council OBJECTED to this application on the grounds that too many changes are taking place at this property.
(i)Other planning matters were noted, and
(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.
(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)
119/16. Financial matters
- Accounts for payment –March 2017 meeting
- The following accounts for March 2017 meeting were received:
|o Payment To||Reason||Total Amount|
|Petty Cash||Petty Cash||200.00|
|BT||Office phone and broadband||80.41|
|Robert Perlmutter||Banners for Neighbourhood Plan inc £7.5 delivery- NP||139.90|
|AGA Bioengineering Systems Limited||Replace oak planks and treat circular bench etc.||3336.00|
|Mrs Amanda Leboff||Reimburse for payment to TSOHOST for website domain||55.62|
|Shenley Park Trust Play Area||grant towards toddler play area||1000.00|
|Eon||Electricity for The Cage||16.65|
|Hertfordshire County Council||Stationary||30.84|
|M.PAVLICKOVA||Gardener – (replace cancelled cheque number 004121 ref #002297)||180.00|
|Affinity Water||Allotment water bill||157.40|
|PETTY CASH||PETTY CASH||200.00|
|Imagine Places||Neighbourhood Plan consultation – NP||1060.50|
|Jan Quinton||Reimburse for payment to vista print for business cards NP||45.56|
|John O’Conner Grounds Maintenance||Grounds Maintenance||87.00|
|Banner Group||Printer cartridges||104.95|
|Open Spaces Society||Annual Subscription||45.00|
|Affinity Water||Clean water bill – Harris Lane Pavilion Changing rooms||30.02|
|Affinity Water||Clean water bill -The Hub||7.89|
|Shenley Convenience Store Ltd||Maintaining Neighbourhood Plan section of website – NP||200.00|
|Shenley Fete and Carnival Committee||Hire of stall and table for Neighbourhood Plan – NP||32.50|
|Imagine Places||Delivery of services and travel costs – NP||450.00|
|Mrs Amanda Leboff||March Wages||1078.35|
|Shenley Primary School||Payment for Hiring hall for launch of Neighbourhood Plan – NP||100.00|
|Caprin Printers||Printing flyers for Neighbourhood Plan launch meeting – NP||165.00|
|The Great Outdoor Gym Company||Outdoor gym equipment in Harris lane||16800.00|
|Dor-2-Dor (G L Green)||Delivery of Neighbourhood Plan Launch invite – NP||90.00|
|Banner Group Ltd||Cartridge ink for printer||31.16|
|Shenley Village Hall||Hire of Village Hall||118.25|
|Bob Gough||Grounds Maintenance x2 cuts||384.00|
|Fay Gough||Cleaning toilet, office||32.00|
|BT||Office phone and broadband||89.79|
|The Village Sign People||Coloured draft version x 2||200.00|
|Hertfordshire County Council||Neighbourhood Plan Stationary||45.22|
|Helen Hussain||Reimburse for Neighbourhood Plan refreshments for launch meeting||146.00|
|Helen Hussain||Reimburse for Neighbourhood Plan polo tops for Steering Committee||221.82|
|Npower||Final bill for The Hub||74.56|
|Helen Hussain||Reimburse for Neighbourhood Plan refreshments for launch meeting||134.37|
|Helen Hussain||Reimburse for Neighbourhood Plan doodle flags||153.60|
|Helen Hussain||Reimburse for Neighbourhood Plan display boards||166.50|
Following a proposal and seconder, it was:-
RESOLVED that the March 2017 accounts totalling £27,835.70 be approved for payment.
- Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved
- Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
- Section 137 Grant Requests:
Clore Shalom Primary School request for £1,260.00 to help towards the cost of swimming coach expenses (£1,000 given in 2015 and 2016)
Following a proposer and a seconder it was RESOLVED to approve a donation of £1,260.00.
- The Council REVIEWED and APPROVED The ‘Review Of Internal Audit Effectiveness’.
- The Council REVIEWED and APPROVeD the ‘Financial And Management Risk Assessment’.
- The purchase of 2 new permanent goal mouths for Rookery Field was discussed.
See point 117/16 (v)
- The purchase of a permanent basketball hoop for Rookery Field was discussed. It was AGREED that this would be added to the May agenda
- Quotes for additional Christmas Lights. . It was AGREED that this would be added to the May agenda
120/16. The meeting ended at 9.15p.m. Chairman
ACTION LIST – TUESDAY 4 APRIL 2017
|Planning Applications||Letter to Hertsmere Borough Council advising of the Council’s opinions.||Clerk||ASAP|
|Pond lights||Hire of lighting designer to plan what is needed||Clerk & Cllr Susman||ASAP|
|Manor Lodge School||Contact school regarding inconsiderate driving approaching the school.||Clerk||ASAP|
|Christmas Lights||Quotes for additional lights||Clerk||April meeting|