Shenley Parish

5 June 2018 – Shenley Parish Meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 5 JUNE 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, William Susman (Chair), Anthony Spencer and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

22/18.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel and County Councillor Morris Bright.

 

23/18.           Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

24/18.           Minutes of the Annual Parish Council Meeting held on 1st May 2018

RESOLVED that the minutes of the Annual Parish Council meeting, held on the 1st May 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

25/18.           Minutes of the Parish Council Meeting held on 1st May 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 1st May 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

 

26/18.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

27/18                        Questions by residents of Shenley Parish

The chairman welcomed several residents to the meeting

 

The chairman invited Mr Midson to address the meeting. Mr Midson informed the meeting that there had been another accident on Black Lion Hill today, involving a speeding car that completely flattened a telegraph poll which in turn almost hit 4 runners. Following a lengthy discussion it was AGREED that the request for the smiley face camera to be located on Black Lion Hill, be submitted again to County Councillor Morris Bright. Mrs Midson went on to suggest manning a table at the fete for people to complete letters requesting action be taken to reduce the speed of traffic down Black Lion Hill.

 

Councillor Susman said he would write an email along with the clerk to County Councillor Bright and will copy in Oliver Dowden MP.

 

The clerk informed the meeting that a resident had come into The Hub to say that drones were being flown in Harris Lane and were dangerously low.

 

Finally a letter was NOTED that a resident had sent in complaining about the potholes from Radlett to Shenley. It was AGREED the clerk would scan the letter and send it to Morris Bright as these potholes have previously been reported.

 

28/18.           Reports of Committee, Members and Clerk

  1. Approve and Adopt Information & Data Protection Policy 
  2. Following a proposal and a seconder it was agreed to ADOPT the Code the Information & Data Protection Policy
  3. Approve and Adopt Retention & Disposal Policy 
  4. Following a proposal and a seconder it was agreed to ADOPT the Retention & Disposal Policy
  5. Approve and Adopt Publication scheme 
  6. Following a proposal and a seconder it was agreed to ADOPT the Publication scheme.
  7. Update of Parish Councillor Election 
  8. The Chairman informed the meeting that the election for the Parish Councillor will be taking place on 28th June and encouraged everyone to come out and vote.
  9. Neighbourhood Plan – Update
  10. Councillor Beaton informed the meeting that she and Councillor Gilligan are working frantically to get the Neighbourhood Plan ready for the printers and in turn the public meeting on Thursday 7th June. Guy Beaton had kindly proof read the plan. Councillor Gilligan went on to give a further update.
  11. Action for a Cleaner Shenley – Update 
  12. Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group had met over the weekend and had collected 14 bags of rubbish. The meeting thanked them for all their efforts.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that this is going very well.
  15. Harris Lane/Rookery Field

Nothing to report

 

  1. Allotments  
  2. The next allotment committee meeting is on Tuesday 26th June
  3. Shenley Fete
  4. Cllr Beaton had a request from Guy Beaton for as many Councillors as possible to help with the fete over the entire weekend.
  5. Media Committee
  6. A date for the next meeting needs to be set.
  7. Police Update 
  8. Nothing to report
  9. Shenley Park Trust
  10. 29/18.           Correspondence
  11. The meeting were informed that the Park Trust are next meeting at the end of the month. Councillor Susman informed the meeting that the Park Trust will be applying for CIL funding.
  1. Receipt of the following correspondence was reported and noted:
HCC News Release – Dangers of Home Drinking

 

30/18.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development

 

18/0862/HSE 9 North Avenue, Shenley Hertfordshire, WD7 9DF

 

Erection of two storey rear extension.
18/0784/VOC 25 London Road, Shenley, Hertfordshire, WD7 9EP

 

Variation of condition 23 (approved plans) of planning permission

17/0078/FUL – to facilitate amendments to plot 1

18/0807/HSE 13 Wayside, Shenley, Hertfordshire, WD7 9JN

 

Proposed partial garage conversion with new access door to side and single

Storey rear extension.

18/0900/HSE 62 London Road, Shenley, Hertfordshire, WD7 9DY Installation of a dropped curb for vehicular access.
*18/0965/HSE 4 Southerton Way Shenley Hertfordshire WD7 9LJ Single storey front and rear extension and conversion of garage to habitable room.
*18/1000/HSE 4 Old Cottages Bell Lane London Colney Hertfordshire Erection of a single storey rear conservatory.

 

*18/0991/HSE 12 Russet Drive Shenley Hertfordshire WD7 9RH Front porch extension – retrospective application

 

 

With regards to;

18/0421/FUL Land Rear Of Summerhill And Northfields, King Edward Road,

Shenley, Hertfordshire,

 

Construction of detached 2 storey 4 bed house with accommodation within

The roof space with associated landscaping, parking, refuse provision and bike store

(revised application). (amended plans received 22/05/18)

The meeting DID NOT OBJECT to this application as long as the conditions covered in Mrs Sankey’s letter to Karen Humphries dated 29th May 2018 are met.

 

With regards to;

18/0916/VOC Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire,

WD6 5PW

Application to remove condition 3 (architectural measured survey) of

Planning permission 18/0266/LBC

The meeting NOTED that Councillor Gilligan will be speaking to planning to clarify some points.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

31/18.           Financial matters

  1. Accounts for payment –June 2018 meeting
  • The following accounts for the June 2018 meeting were received:
Payment To Reason Total Amount
Christmas Illumination Limited Christmas lights + 4 lamp posts electrics 3840.00
Shenley Village Fete Stall for Neighbourhood Plan 42.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( April) 32.40
Mrs Amanda Leboff Wages 1084.08
HMRC Payment 201.25
E.ON The Cage 8.43
Hertfordshire County Council Stationary 32.60
Banner printer cartridges 76.78
Shenley Chapel Hire of Hall for Neighbourhood Plan Public Meeting 120.00
Shenley Chapel Deposit – Hire of Hall for Neighbourhood Plan Public Meeting 200.00
John O’Conner Grounds Maintenance 144.00
TOTAL  

5781.54

 

  1. It was NOTED that the monthly budget monitoring report will be approved at the July meeting
  2. It was NOTED that the monthly petty cash report will be approved at the July meeting
  3. Following a proposer and a seconder it was AGREED to APPROVE the quotation from Gristwood &Toms for the proposed tree works around rookery field area (priced schedule and revised report enclosed) = £2,170.00 + vat @ 20%
  4. Grant Requests using General Power of Competence: the meeting agreed NOT to give the additional grant to the Open Spaces society
  5. The Council NOTED that the Internal Audit was carried out on 2nd may 2018.
  6. The Council NOTED and RECEIVED the Internal Auditor’s Internal Audit report for year ended 31st march 2018.
  7. The Council REVIEWED Section 4 of Annual Return (Internal Audit Report)
  8. The council confirmed the fidelity insurance cover for 2018/19 was at £150,000.
  9. The Council NOTED and APPROVED the Asset Register – disposals and additions.
  10. The Council REVIEWED and APPROVED the earmarked reserves
  11. The Council REVIEWED and APPROVED section 1 of Annual Return (Annual Governance Statement)
  12. The Council REVIEWED and APPROVED section 2 of annual report (Accounting Statements)
  13. The Council NOTED that the Notices of Appointment date for the exercise of elector’s rights have been completed and will be displayed on the parish council notice board.
  14. Changing Bank for Shenley Parish Council from NatWest To Metro Bank
    1. Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Parish Council bank account from NatWest to Metro Bank.
    2. Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Nicky Beaton, Councillor Anthony Spencer, Councillor Annette Edel, Councillor and Rosemary Gilligan are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
    3. Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
    4. Following a proposer and a seconder Shenley Parish Council NOTED that notwithstanding the dual authority requirement, a second ‘petty cash’ current account (connected the Shenley Parish Council Account) is required with debit card(s) to be issued. Those authorised to operate the account along with the administrator (the Clerk) will be authorised to hold and use the debit cards(s).
    5. Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Parish Council be sent to Metro Bank with the banking paperwork.
  15. Changing Bank for Shenley Community Activities Group (SCAG) from NatWest to Metro Bank
  • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Community Activities Group bank account from NatWest to Metro Bank.
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Nicky Beaton, Councillor Anthony Spencer, Councillor Annette Edel, Councillor and Rosemary Gilligan are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
  • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Community Activities Group be sent to Metro Bank with the banking paperwork.

 

32/18.           The meeting ended at 9p.m.                                                            Chairman

ACTION LIST – TUESDAY 5 JUNE 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ASAP
Speeding Chase Highways regarding Speed Survey on Black Lion Hill/ Shenleybury and email County Councillor Morris Bright Clerk & Cllr Susman ASAP
Allotments Contact allotment holder who had bonfire and remind of rules and inform resident this has been done Clerk ASAP
Audit Send completed Audit forms asap Clerk ASAP
Community Asset Register Look into registering the Church of the Good Shepherd as a Community Asset Clerk & Cllr Gilligan ASAP
Shenley Parish

Election 28th June 2018

Hertsmere Borough Council

NOTICE OF ELECTION

Election of Parish Councillors

For the Area of

SHENLEY PARISH COUNCIL

To be held on

Thursday, 28th June 2018

NOTICE IS HEREBY GIVEN THAT

  1. An election is to be held for ONE Parish Councillor for the said Parish.
  2. Nomination papers may be obtained, during normal office hours, from the Returning Officer at the address shown below.
  3. Completed nomination papers must be delivered to the Returning Officer at the offices of Hertsmere Borough Council, at the address shown below, on any day after the date of this notice, during normal office hours but not later than 4pm on Friday, 1st June 2018.
  4. If the election is contested, the poll will take place on Thursday, 28th June 2018 between the hours of 7:00am and 10.00pm
  5. Applications to register to vote must reach the Electoral Registration Officer by 12 midnight on Tuesday 12th June 2018. Applications can be made online at www.gov.uk/register-to-vote
  6. Electors should take note that the deadline for new applications to vote by post or to change existing postal or proxy arrangements e.g. cancellation or re-direction must reach the Electoral Registration Officer at the address shown below by 5pm on Wednesday, 13th June 2018 if they are to be effective for this election.
  7. New applications to vote by proxy must be received by the Electoral Registration Officer by 5pm on Wednesday, 20th June 2018.
  8. The deadline for new applications to be received by the Electoral Registration Officer to vote by proxy on grounds of occupation, service or employment or a medical condition, illness or disability arising after 5pm on Wednesday, 20th June 2018 is not later than 5pm on Thursday, 28th June 2018

Dated: Tuesday, 22nd May 2018

Donald Graham
Returning Officer
Hertsmere Borough Council,
Civic Offices
Elstree Way
Borehamwood
Herts
WD6 1WA

Printed and Published by Hertsmere Borough Council

Shenley Parish

1st May 2018 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 1 MAY 2018, AT 7.50PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

12/18.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel, Helen Hussain, Anthony Spencer and County Councillor Morris Bright.

 

13/18.           Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

14/18.           Minutes of the Parish Council Meeting held on 3rd April 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 3rd April 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

15/18.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

16/18                        Questions by residents of Shenley Parish

The chairman welcomed several residents to the meeting who wished to be involved in point 17/18 (i) on the agenda

 

17/18.           Reports of Committee, Members and Clerk

  1. Speeding on Black Lion Hill
  2. Councillor Susman reiterated that following the results the survey the next steps can be taken.
  3. Following a discussion it was AGREED that an AVERAGE SPEED CAMERA would be best placed, as speed needs to be reduced especially as there is a school close by.
  4. Mrs Midson asked if it worth starting a petition. It was suggested that a template letter would be better so that individuals can send in their own letters to highways.
  5. Councillor Susman said that the traffic survey is now back on track following a delay due to the weather. The Parish Council will keep on top of this for when the results come out. Following this a solution can be decided on for a solution. It was AGREED the clerk will find out the date when the survey is due to be completed.
  6. Councillor Wayne informed the meeting that Highways are monitoring the situation. RG said she has spoken with County Council with regards to the concealed entrances on Black Lion Hill. Moreover Mrs Midson said that the hill conceals all the entrances on Black Lion Hill, and there are at least 70 lorries using Black Lion Hill daily.
  7. There is also concern as Black Lion Hill goes into Shenleybury as there are continual accidents on the bend.
  8. The chairman invited Mrs Midson to address the meeting. Mrs Midson began by apologising for not realising the Parish Council’s efforts regarding the speeding on Black Lion Hill. Mrs Midson was concerned that the request for an SID on Black Lion Hill had been refused. RG said that the reason this was refused was because several years ago a traffic survey was carried out and Highways felt that the speed limit should be increased from 30mph to 40mph. The issues regarding the speeding started when the M25 was built. Mrs Midson questioned why there are speed indicators in London Colney and Well End and not in Shenley?
  9. CCTV – Option of hiring a second cameraFollowing a proposer and a seconder it was AGREED to go ahead with hiring the camera, with it being situated in Ribston Close.
  10.  
  11. The meeting discussed the option of hiring a second CCTV camera from St Hertfordshire CCTV Partnership Ltd for £100 a month.
  12. Neighbourhood Plan – Update
  13. Councillor Beaton informed the meeting that over 30 people had attended the Steering Group meeting where the draft neighbourhood plan was being presented. The next Steering Group meeting will take place on 14th May 2018. The date for the public meeting will be on 7th June. This will be advertised with flyers and leaflets etc. The official launch for the meeting will be on 1st July at the Shenley fete. The Site Allocation report has been produced and has said that no site in Shenley is suitable for development due to the green belt. The Housing Needs Assessment has said that from 2019 for the next 15 years a total of 220 houses would be needed, or 14 homes a year. Cllr Gilligan also highlighted that some Neighbourhood Plan groups
  14. Action for a Cleaner Shenley – Update 
  15. Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group will be meeting again on Sunday 6th May.
  16. Community Payback Scheme – Update
  17. Councillor Beaton informed the meeting that this is going very well.
  18. Harris Lane/Rookery Field

Nothing to report

 

  1. Allotments – Complaint from resident regarding bonfires 
  2. The meeting NOTED the letter of complaint form a resident concerning bonfires at the allotments. It was AGREED that the clerk would write to the allotment holder warning them of the rules concerning bonfires and will let the resident know what action has been taken.
  3. Shenley FeteCouncillor Beaton asked if it would be possible to have the electricity capacity in the Pavilion at Harris Lane increased to accommodate more food being cooked at served at the fete. NB said the fete would cover any costs involved. It was agreed that this would be permitted.
  4. Cllr Beaton informed the meeting that the plans are progressing well and asked if the Councillors can help on the day. It was suggested that perhaps the Community Payback team could help to pack away after the event. NB will look into this as an option.
  5. Media Committee
  6. A date for the next meeting needs to be set.
  7. Police Update 
  8. The meeting NOTED that the PCSO Chris Ramdeen is arranging surgery times at The Hub.
  9. Shenley Park Trust
  10. 18/18.           Correspondence
  11. It was AGREED that Cllr Susman will speak to the Shenley Park Trust regarding the removing the precarious tree on Black Lion Hill and when the gas works on the Gingerbread House will be completed.
  12. Cllr Beaton asked how the Shenley Park Trust 5 year plan is going to be paid for.
  1. Receipt of the following correspondence was reported and noted:

 

19/18.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development
18/0589/HSE 5 London Road, Shenley, Hertfordshire, WD7 9EW Erection of 2 storey rear extension
18/0610/CLP 22 Woodhall Lane Shenley Hertfordshire WD7 9AT Front porch, hip to gable roof enlargement with rear dormer window and front

rooflights. Single storey rear extension of 6 metres depth, as previously

approved under Neighbour Consultation Scheme.

18/0712/FUL Manor Lodge School Ridge Hill Shenley Hertfordshire Installation of fire escape to west elevation of sports building.

 

18/0735/HSE 9 Hamblings Close Shenley Hertfordshire WD7 9JJ Single storey rear extension & conversion of loft into habitable room with 1No.

front & 2No. rear roof lights & window to side elevation.

 

With regards to;

18/0619/HSE 4 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD

 

Conversion and enlargement of existing detached garage to provide self

contained residential accommodation.

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property. In addition the Council OBJECTED to the self-contained dwelling as this would suggest the need for additional parking.

 

With regards to;

18/0741/CLP 1 Rowan Close Shenley Hertfordshire WD7 9LD Conversion of loft to habitable room with rear dormer and 3 front roof lights.

Certificate of Lawful Development (Proposed)

18/0753/HSE 1 Rowan Close Shenley Hertfordshire WD7 9LD Conversion of loft into habitable room with rear dormer & 3 No. front roof lights.

The Council OBJECTED to these applications on the grounds of inappropriate use of dormer windows.

 

With regards to;

18/0266/LBC Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire, WD6 5PW

 

Demolition of existing fire damaged building & erection of a replacement 3-

bed detached dwelling with accommodation within the roof space. (Amended description

Plans 10.04.2018) (Listed Building Consent).

18/0265/FUL Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire, WD6 5PW

 

 

Demolition of existing fire damaged building & erection of a replacement 3-

bed detached dwelling with accommodation within the roof space (Amended description

Plans 10.04.2018).

The Parish Council dismissed these applications as the Planning department have since approved them.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

20/18.           Financial matters

  1. Accounts for payment –May 2018 meeting
  • The following accounts for the May 2018 meeting were received:
Payment To Reason Total Amount
HAPTC and NALC Annual Subs/Membership 963.41
John O’Conner Grounds Maintenance 144.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( April) 32.40
Mrs Amanda Leboff Wages 1075.93
HMRC Payment 195.91
E.ON Harris Lane Pavilion – Meter read 04/04/18 238.06
Mrs Amanda Leboff Reimburse for SCAG trip items 35.40
E.ON The Cage – Meter read 21/03/18 9.94
Shenley District and Horticultural Society Grant 200.00
Shenley Methodist Church Hire of Methodist Church Hall – Neighbourhood Plan 7.00
Mrs Amanda Leboff Expenses 40.00
Bob Gough Grounds Maintenance 384.00
Fay Gough Cleaning toilet & office. 32.00
Petty Cash Petty Cash   – amount to take up to £200 imprest system for Feb 2018 196.32
AGA Bioengineering Annual maintenance Inc. installation of AGA Aqua Bio Spray , spray off Reedmace with herbicide 2166.00
ImaginePlaces Neighbourhood Plan Support 2244.00
BT Office phone and broadband 82.42
TOTAL 8046.79

 

SCAG Account

Payment To Reason Total Amount
PPH Coaches 2 coaches to Highclere Castle 11/04/18 11000.
Salters Steamers LTD Deposit for summer trip – boat trip around Windsor 100.00
TOTAL 1200.00

Following a proposal and seconder, it was:-

RESOLVED that the April 2018 accounts totalling £8,046.79 be approved for payment.

RESOLVED that the April 2018 SCAG account totalling £1,200 be approved for payment.

 

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
  3. Grant Requests using General Power of Competence: there were none
  4. Metro Bank – It was AGREED that this will be completed at the June meeting
  5. Quote for Christmas Lights 2018Christmas Lights-      £2,700.00 + VAT ACTION LIST – TUESDAY 1 MAY 2018
  6. 21/18.           The meeting ended at 9.20p.m.                                                       Chairman
  7. Per column-               £125
  8. Following a proposal and seconder, it was:-RESOLVED to APPROVE the Christmas Lights quote which includes electrics, RCD & timer plus amp socket in 4 new columns for 2018:-
provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ASAP
Christmas Lights Inform Christmas Lights Illumination that quote has been agreed Clerk ASAP
Speeding Chase Highways regarding Speed Survey on Black Lion Hill/ Shenleybury Clerk & Cllr Susman ASAP
CCTV Camera Contact Herts CCTV partnership and inform approval of quote Clerk ASAP
Allotments Contact allotment holder who had bonfire and remind of rules and inform resident this has been done Clerk ASAP
Shenley Park Trust Contact SPT to ask when Gingerbread works will be completed and when the tree on Black Lion Hill will be removed Cllr Susman ASAP
Shenley Parish

Tuesday 3rd April 2018 – Shenley Parish Meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 3 APRIL 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, Robert Perlmutter, Anthony Spencer, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

131/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Helen Hussain and County Councillor Morris Bright.

 

132/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

Councillor Gilligan declared a personal interest in planning application 18/0425/HSE

PREJUDICIAL -none.

 

133/17                      Minutes of the Parish Council Meeting held on 6th March 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6th March 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

134/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

135/17.         Questions by residents of Shenley Parish

  • The Chairman welcomed the 16 members of the public to the meeting and invited Claire Crossan to address the meeting with her question:

With regards to planning application 17/2494/out 58 dwellings on land north of Potters Lane.

SPC response.

The meeting did not object to the application; however the meeting did stress that this had been an area identified for future development and request the 58 houses are taken from the total for Shenley housing allocation.

With regards to planning application 17/2493/out

Land off Cowley Hill

Outline planning application 2 form entry primary school.

SPC response

The meeting did not object to the application; however the meeting did question distance of the school from the EWC which forms its catchment area.

Residents of well end and Cowley Hill are quite rightly and justifiably angered and upset by SPC voting in favour of development away from your village and in the same token using the situation to your advantage.

Cowley Hill a working stable yard, will be suffering severe loss of grazing and off road riding, the planned houses for gratuity and not need.

Your total lack of regard and support is not in the spirit of co-operation we strive for, therefore can the SPC not combine efforts with Borehamwood for rational and aesthetic planning in a places not to upset and destroy?

 

Ms Crossan addressed the Parish Council and said she wanted to make the meeting aware that the site in question is an agricultural site and on the proposal its usage is down as none however it is being used.

 

Cllr Susman highlighted that development is not wanted anywhere in Hertsmere but the pressure to build is immense. Cllr Spencer followed this by stating that if development does not occur then Government will enforce development. Furthermore Cllr Gilligan said that the Neighbourhood Plan would be challenging Hertsmere on the total number of houses to be built. She went on to say that the issue of building the school had been in the pre-application stage with Hertsmere planning for 18 months.

 

Ms Crossan asked why the site was being considered at all for a school as it is believed to be in completely the wrong area to develop as it is supposed to cater for the Elstree Corridor which is a mile away.

 

Following a lengthy discussion it was AGREED that the Parish Council would e-mail Hertsmere Planning and state that – following the April Parish Council meeting and further community feedback, Shenley Parish Council OBJECT to the development of a school at the land off Cowley Hill, as it is believed that this is an inappropriate location for a school.

 

Ms Crossan asked if a Bridal Way could be put at the land at the top of Potters Lane. It was highlighted that this would need to be actioned by Hertfordshire County Council.

 

  • The Chairman invited Dr Ramani to address the meeting. Dr Ramani informed the meeting that Hertfordshire County Council have said that enforcement Action can be taken regarding the Common Land that has been fenced off in Well End. Cllr Gilligan informed the meeting that she will be emailing Hertfordshire County Council details regarding this.       With regards to enforcement action being taken, Cllr Gilligan will speak with the Clerk about writing to County Council.

 

 

 

 

136/17.         Reports of Committee, Members and Clerk

  1. St.Martin’s Church – Development   
  2. Cllr Susman on behalf of the Parish Council said the SPC would be more than happy to support the project. It was AGREED the Clerk would arrange a meeting between Dr Bradley and Cllr Gilligan and Cllr Susman to discuss taking the project forward.
  3. Dr Bradley said she would welcome the Parish Council’s support and help in completing forms and taking the project forward.
  4. Dr Jane Bradley addressed the meeting regarding applying for planning permission to build an extension at St.Martin’s Church. The extension would house a coffee area that could be used as a drop in for parents after the school run as well as a meeting place for the community. It could also be used as a communal hall for meals on Wheels.
  5. Domain name – discuss the removal of the domain – “shenley-pc.gov.uk”
  6. It was explained to the meeting that the Parish Council are no longer able to use shenley-pc.gov.uk to divert emails to another domain. It was AGREED that the Parish Council would no longer use the domain shenley-pc.gov.uk” and would only use Shenleyvillage.org.
  7. Hertsmere Local Plan – Update 
  8. Nothing to report
  9. Neighbourhood Plan – Update 
  10. Cllr Beaton informed the meeting that Angela the NP consultant is currently working on the draft plan which will be ready to be received on Tuesday 24th April. Cllr Beaton informed the meeting that the feedback on the survey carried out by the Neighbourhood Plan team has been excellent.
  11. Action for a Cleaner Shenley – Update 
  12. The ACS group is active once again and will be litter picking monthly. The group met on Easter Sunday and litter picked along Mimms Lane. This led on to a discussion regarding the lack of police being seen in Shenley. It was AGREED that Cllr Gilligan would draft a letter to the police commissioner asking for more police in Shenley. The discussion then moved on to the CCTV camera that is being well used in Shenley. It was AGREED that the clerk would get quotes from Stevenage CCTV for dummy cameras to be put in place with signs.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that the group continue to do excellent work. Following a complaint form a resident regarding litter in Bell Lane, the team went along and cleared it all.
  15. Harris Lane/Rookery Field
  16. Nothing to report.
  17. Allotments 
  18. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
  19. Shenley Fete
  20. Cllr Beaton informed the meeting that unfortunately there will no longer be the racing ferrets at the fete, however there may be pony rides in their place.
  21. Media Committee 
  22. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
  23. CSP
  24.  
  25. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  26. Police – Safer Neighbourhood Newsletter
  27. The information was not received by the meeting.
  28. Shenley Park Trust 
  29. 137/17.         Correspondence
  30. The AGM took place and points that were noted were the entrance to the park and the condition of the greenhouses.
  1. Receipt of the following correspondence was reported and noted:

 

138/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
Application No. Address Proposed Development
18/0458/HSE 110 London Road, Shenley, Hertfordshire, WD7 9BS Conversion of garage to habitable room with new front window
18/0425/HSE Pond House, Mimms Lane, Shenley, Radlett Construction of detached timber garage to front of property.
* 18/0542/HSE 41A London Road Shenley Hertfordshire WD7 9ER Erection of detached outbuilding in rear garden.
* 18/0530/HSE 7 Emmett Close Shenley Hertfordshire WD7 9LG Single Storey Rear Extension

 

With regards to;

18/0421/FUL Land Rear Of Summerhill And Northfields King Edward Road Shenley Hertfordshire Construction of detached 2 storey 4 bed house with accommodation within the roof space with associated landscaping, parking, refuse provision and bike store (Revised application)

The meeting OBJECTED to this application on the grounds that:-

*The development is too big

*It is an overdevelopment within the greenbelt

*The application goes against policies H8 & H11

*This is a tandem back garden development which is unacceptable

*The new height of the building will result in the neighbouring properties such as “Pen Y Bryn” having the light blocking the only window in a habitable room

*The original 3 bedroom application was reluctantly accepted by neighbours who acknowledge the need for new housing.

*The new development breaches the distance allowed between a new build development and an existing property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

139/17.         Financial matters

  1. Accounts for payment –March2018 cheques
Payment To Reason Total Amount
Nicky Beaton Reimburse for items for Community Payback 121.41
Shenley Methodist Church Hire of Methodist Church Hall – Neighbourhood Plan 21.00
Banner printer cartridges 76.78
John O’Conner Grounds Maintenance 144.00
Dor 2 Dor Deliver Shenley Village Matters 143.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( Feb and March) 64.80
E-On The Cage 8.21
E-On Seasonal illuminations 60.59
Mrs Amanda Leboff Wages 1087.73
HMRC Payment 212.58
Herts CCTV Partnership ltd Sim Card (2 year contract) 936.00
Hertfordshire CCTV partnership Spur on Porters Park Drive 216.00
BT Office phone and broadband 94.70
ImaginePlaces Neighbourhod Plan Support 8268.00
Fay Gough Cleaning toilet, office and 2 x cuts of wildlife at the allotments 132.00
Bob Gough Grounds Maintenance 384.00
Open Spaces Society Annual Subscription 45.00
Affinity Water Clean water bill – Harris Lane Pavilion Changing rooms 47.54
Affinity Water Clean water bill – Allotments 63.14
Petty Cash Petty Cash   – amount to take up to £200 imprest system for Feb 2018 80.91
SLCC Annual Subs 147.00
ALCC Annual Subs 30.00
Petty Cash Petty Cash   – amount to take up to £200 imprest system for March 2018 14.91
Gristwood & Toms Removal of 2 fallen trees in Rookery Field 354.00
Mrs Amanda Leboff Reimburse for ACS equipment 50.36
  TOTAL 9711.56

Following a proposal and seconder, it was:-

RESOLVED that at the April 2018 meeting, accounts for March 2018 (£9,711.56), be approved for payment.

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for February and March 2018 be approved.
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash reports for February and March 2018 be approved
  3. Section 137 Grant Requests:

Shenley District and Horticultural Society grant request (£200 was given in 2015, 2016 and 2017)

Following a proposer and a seconder it was RESOLVED to approve a donation of £200.

  1. The Council REVIEWED and APPROVED the ‘Review Of Internal Audit Effectiveness’.
  2. The Council REVIEWED and APPROVeD the ‘Financial And Management Risk Assessment’.
  3. The Council NOTED and ACCEPTED the Internal Audit Engagement Letter with IAC and the GDPR Data Protection Officer Engagement Letter with IAC from 1st April 2018 until 31st March 2021It was at this point in the meeting that the Parish Council NOTED the resignation of Councillor Robert Perlmutter as a Parish Councillor. Cllr Susman thanked him for all his hard work for Shenley. The Clerk informed the meeting that the notice for a Casual Vacancy will be put out on the 4th April 2018.140/17.         The meeting ended at 9.10p.m.                                           ChairmanACTION LIST – TUESDAY 3 APRIL 2018
provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Vacancy Advertise Casual Vacancy Clerk ACTIONED
Bank Accounts Clerk to contact Metro bank with the minutes of the meeting Clerk ASAP
Police Cllr Gilligan to draft letter to police commissioner requesting more police in Shenley Cllr Gilligan ASAP
CCTV Clerk to investigate cost of dummy CCTV cameras Clerk ASAP
Land off Cowley Hill Clerk to write to planning stating objection Clerk ASAP
Public Land –Well End Cllr Gilligan to contact HCC Cllr Gilligan ASAP
Shenley Parish

6th March 2018 – Shenley Parish meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 6 MARCH 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

121/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Robert Perlmutter, Anthony Spencer and County Councillor Morris Bright.

 

122/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

123/17                      Minutes of the Parish Council Meeting held on 6th February 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6th February 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

124/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

125/17.         Questions by residents of Shenley Parish

There were none

 

126/17.         Reports of Committee, Members and Clerk

  1. Annual Parish Meeting – 15/03/18 
  2. It was AGREED that the Annual Parish Meeting would be advertised on the noticeboards and via Facebook and the website. Following a discussion it was AGREED that as of 2019 the Annul Parish Council meeting would be held before the March Parish Council meeting, starting at 7pm.
  3. Website – Update on using an outside company
  4. Following a discussion it was AGREED that the Council did not want an outside company to come and wipe out all of the hard work Dayaram Nakrani has done on building the Parish Council website. It was AGREED that the Clerk would meet with Dayaram to learn how to update the website along with Councillor Edel. Moreover it was AGREED that the static information such as clubs, societies and Parish Council committees would only be updated annually in June following the Annual Parish Council meeting.
  5. GDPR – update
  6. See point 129/17 (vi)
  7. Hertsmere Local Plan – Update 
  8. Nothing to report
  9. Neighbourhood Plan – Update 
  10. See point 129/17 (v)
  11. Action for a Cleaner Shenley – Update 
  12. Councillor Susman started by congratulating Cllr Beaton on her hard work with the ACS group, emphasising that he would like to see them doing nicer jobs around Shenley such as planting as this would be more pleasant for them. However Cllr Beaton said that things such as litter picking need to be done as this is not being done by Hertsmere.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that to date the Community payback team have done 36 sessions which equates to £5,400. The Clerk was asked to email Tim Burt to ask him when the £600 that had been allocated from County Councillor Bright’s budget to work on Radlett Lane that was scheduled for 26/02/18 would be done and what exactly are the works.
  15. Pursley Field – Update
  16. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  17. Harris Lane/Rookery Field
  18. It was AGREED that the Clerk would chase Gristwood and Toms to find out when the fallen trees would be removed and the tree survey will take place. Cllr Susman informed the meeting he had met with Mr and Mrs Gough regarding the missing fencing and will discuss this with the clerk.
  19. Allotments 
  20. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
  21. Shenley Fete
  22. Cllr Beaton informed the meeting that preparations are running to plan.
  23. Media Committee 
  24. Shenley Village Matters was sent out successfully. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
  25. CSP
  26.  
  27. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  28. Police – Safer Neighbourhood Newsletter
  29. Information was noted.
  30. Shenley Park Trust 
  31. The date of the upcoming AGM was advertised in Shenley Village Matters.
  32. Review of workload 127/17.         Correspondence
  33.  
  34. The meeting AGREED the Clerks workload will be eased when we move to online banking. Cllr Susman NOTED a date for the Clerk’s review needs to be set.
  1. Receipt of the following correspondence was reported and noted:
   

 

128/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
Application No. Address Proposed Development
18/0308/HSE 37 Greenwood Gardens, Shenley, Hertfordshire, WD7 9LF Erection of Conservatory
18/0344/HSE 33 Harris Lane Shenley Hertfordshire WD7 9EF Relocation of main entrance door to front elevation and erection of new porch;

first floor rear extension; changes to fenestration.

 

With regards to;

18/0265/FUL Thatched Cottage Silver Hill Borehamwood Hertfordshire Demolition of existing fire damaged building & erection of a replacement 4-bed

detached dwelling with accommodation within the roof space & detached

double garage.

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

With regards to;

18/0266/LBC Thatched Cottage Silver Hill Borehamwood Hertfordshire Demolition of existing fire damaged building & erection of a replacement 4-bed

detached dwelling with accommodation within the roof space & detached

double garage. (Listed Building Consent)

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

129/17.         Financial matters

  1. Accounts for payment –February 2018 cheques
Payment To Reason Total Amount
E.ON The Cage 8.43
Hertfordshire County Council Stationary 27.60
Shenley Village Hall Management Cttee Hire of Village Hall for meetings 133.00
Mrs Amanda Leboff Mileage Expenses for 2017 & reclaim 9 tickets for Highclere Castle 180.50
Mrs Amanda Leboff Wages 1087.72
HMRC Payment 212.58
Petty Cash Petty Cash   – amount to take up to £200 imprest system for January 2018 143.39
Fay Gough Cleaning toilet, office (January payment) 32.00
Bob Gough Grounds Maintenance 14th & 15th cuts (January payment) 768.00
HAPTC Law and Procedures training 40.00
Castle Water Harris Lane Pavilion (18month worth) correct meter reading has since been given 376.79
Caprin Printers Printing SVM 1685.00
Clore Shalom School Grant for swimming transportation 1312.50
BT Office phone and broadband 87.56
  TOTAL 6095.07

Following a proposal and seconder, it was:-

RESOLVED that at the March 2018 meeting, accounts for February 2018 (£6,095.07), be approved for payment.

  1. It was AGREED that the monthly budget monitoring report will be sent out following the meeting and will be approved at the April meeting
  2. It was AGREED that the monthly petty cash report will be sent out following the meeting and will be approved at the April meeting
  3. Section 137 Grant Requests: There were none
  4. Request for a further £15,000 to be earmarked for the Neighbourhood PlanAs the Neighbourhood Plan had developed it has become clear how much the costs involved are. A health check will also be required which is a further cost.Following a proposer and a seconder the Council unanimously RESOLVED to give an additional £15,000 to the Shenley Neighbourhood Plan. This money will be moved from Long Term Earmarked Reserves to Short Term Earmarked Reserves (£5,000 will be deducted from the 3 projects currently in Long Term Earmarked Reserves). This is in addition to the £5,000 already earmarked in Short Term Earmarked Reserves.
  5. Cllr Beaton continued that they are hoping for a Public meeting in May and the launch of the 6 week consultation period to begin at the fete.
  6. Councillor Beaton updated the meeting with regards to progress that has been made so far regarding the Shenley Neighbourhood plan with the initial draft being worked on with the consultant Angela Hoch which will use up the last of the £15,000 grant money. It is unlikely that a second grant will be anywhere near as generous.
  7. General Data Protection Regulation May 2018
  8. Following a proposer and a seconder the Council RESOLVED to use Audit-IAC (Kevin Rose) our current Internal Auditor to take on responsibility as GDPR controller. The cost will be the same as the Internal Audit (e.g. 2017= £380 +VAT)
  9. Adopt Internal Financial Controls
  10. Amendments were made and approved. Following a proposer and a seconder the Council RESOLVED to ADOPT the Internal Financial Controls.
  11. Changing Bank for Shenley Parish Council from NatWest To Metro Bank
    • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Parish Council bank account from NatWest to Metro Bank.
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
    • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
    • Following a proposer and a seconder Shenley Parish Council NOTED that notwithstanding the dual authority requirement, a second ‘petty cash’ current account (connected the Shenley Parish Council Account) is required with debit card(s) to be issued. Those authorised to operate the account along with the administrator (the Clerk) will be authorised to hold and use the debit cards(s).
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Parish Council be sent to Metro Bank with the banking paperwork.
  12. Changing Bank for Shenley Community Activities Group (SCAG) from NatWest to Metro Bank
  • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Community Activities Group bank account from NatWest to Metro Bank.
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
  • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Community Activities Group be sent to Metro Bank with the banking paperwork.

 

130/17.         The meeting ended at 9.15p.m.                                           Chairman

 

 

 

ACTION LIST – TUESDAY 6 MARCH 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Website Clerk and Cllr Edel to meet with Dayaram to learn how to update the website Clerk ASAP
Bank Accounts Clerk to liaise with Metro bank regarding changing banks Clerk ASAP
AGM Advertise AGM – 15/03/18 Clerk ACTIONED
Shenley Parish

Tuesday 2nd Jan 2018 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 2 JANUARY 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, Robert Perlmutter, Anthony Spencer, William Susman (Chair)

  • In attendance:            Amanda Leboff, Clerk to the Council

 

101/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Peter Wayne and County Councillor Morris Bright.

 

102/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

103/17                      Minutes of the Parish Council Meeting held on 5th December 2017

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 5th December 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

104/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

105/17.         Questions by residents of Shenley Parish

There were none.

 

106/17.         Reports of Committee, Members and Clerk

  • Hertsmere Local Plan – Update

The meeting NOTED that they had all seen the email from MP Oliver Dowden.

 

  • Neighbourhood Plan – Update

Councillor Beaton informed the meeting that they have been advised by the independent advisor to complete the Neighbourhood Plan as soon as possible.  The date of the next Steering Group meeting is to be arranged.

 

  • Pond Lights

Councillor Susman informed the meeting that he has a site meeting on 03/01/18 with AGA Bioengineering to get a quote for the pond lights.

 

  • Pursley Field – Update

The contract is now ready to sign.  Cllr Susman is now finalising the figures.

 

  • Harris Lane/Rookery Field

The meeting was informed that the hoop will be installed by end March 2018.

 

  • Allotments

Nothing to report

 

  • Shenley Fete

Cllr Beaton informed the meeting that the stall booking emails have now been sent out.

 

  • Media Committee

Nothing to report.

 

  • CSP

Nothing to report.

 

  • Police – Safer Neighbourhood Newsletter

Information was noted.

 

  • Shenley Park Trust

Councillor Spencer informed the meeting that the SPT met in December.

 

107/17.         Correspondence

  • Receipt of the following correspondence was reported and noted:
   

 

108/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  • With regards to;
17/2292/HSE 3 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD Single storey rear extension

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property.

 

With regards to;

17/2395/FUL Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire Erection of pre-fabricated building to provide temporary accommodation for a period of 3 years.

The meeting OBJECTED to this application on the grounds that:-

  • Planning permission is required for a permanent building
  • The porter cabin is an inappropriate building in the Green Belt.

 

With regards to;

17/2362/HSE 9 New Road, Shenley, Hertfordshire, WD7 9DZ Demolition of existing rear extension and erection of replacement 2 storey rear extension, single storey side extensions and replacement front porch

The meeting OBJECTED to this application on the grounds that:-

  • The development is too large
  • The development is not in keeping with a conservation area.

 

With regards to;

17/2357/FUL 26 Woodhall Lane, Shenley, Hertfordshire, WD7 9AT Demolition of existing dwelling, swimming pool and pump house and erection of detached 4 bed chalet bungalow with basement accommodation, to include additional access to Woodhall Lane

The meeting OBJECTED to this application on the grounds that;

  • It is an overdevelopment
  • The application is considerably larger than the original footprint
  • Both previous applications were objected to by Shenley Parish Council

 

With regards to;

17/2358/FUL 26 Woodhall Lane, Shenley, Hertfordshire, WD7 9AT Demolition of existing dwelling, and erection of detached, 4 bed chalet bungalow.

The meeting OBJECTED to this application on the grounds that;

  • It is an overdevelopment
  • The application is considerably larger than the original footprint
  • Both previous applications were objected to by Shenley Parish Council

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

109/17.         Financial matters

  • Accounts for payment –December 2017 meeting
Payment To Reason Total Amount
Sir Richard Cox Charity Grant for the 2017 distribution list 800.00
Electrical Testing Ltd Structural testing for  4 additional Christmas Lights 718.64
Shenley Village Hall Hire of Hall 190.00
Caprin Printers Labels for x4 banners 38.40
E.ON The Cage 8.21
HCC Stationary 14.71
HBC NP – Business reply mail for NP questionnaire 157.05
Mrs Amanda Leboff Expenses 326.61
Mrs Amanda Leboff Wages 1087.73
HMRC Payment 212.58
Petty Cash Petty Cash  – amount to take up to £200 imprest system for December 2017 195.36
William Susman Reimburse for Christmas event 65.00
E.AMORIM Gardener – pond area 120.00
John O’Conner November grounds maintenance 144.00
Banner Group Printer cartridges 231.10
Hags-Smp Ltd Harris Lane, hoop and surface installation 6076.32
BT Office phone and broadband (October bill) 103.68
  TOTAL 10489.39

 

Following a proposal and seconder, it was:-

RESOLVED that the December 2017, meeting accounts for December 2017 (£10,489.39), be approved for payment.

  • Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.
  • Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
  • Section 137 Grant Requests: –
  • The Waverley Driving Group £150 donation as way of a thank you for taking Santa around Shenley. Following a proposer and a seconder it was RESOLVED to approve the request.
  • The Council RESOLVED to APPROVE the Budget requirement for the year 2018/19
  • APPROVE the precept amount of £75, 208.69.
  • It was AGREED that the Clerk notify Hertsmere Borough Council accordingly.

 

101/17.         The meeting ended at 9.20p.m.                                           Chairman

 

 

ACTION LIST – TUESDAY 2 JANUARY 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ASAP
Pond lights Meeting with AGA Bioengineering Cllr Susman 03/01/18
Police Ask Police to attend Council meeting Clerk ASAP
Precept

 

Inform Hertsmere of Precept Clerk Actioned
Pond woodwork Contact AGA ask when treating the woodwork Clerk ASAP

 

 

Next Shenley Parish Meeting: Tue 5 June 2018

May 2018 Report

Summer has arrived in Shenley, it’s a beautiful time of year so let’s get out there and enjoy everything that Shenley has to offer from the outdoor gym equipment to the children’s play area and the local eateries.

We are delighted that our dedicated PCSO’s are on top of the anti-social behaviour in the Village but to make sure that it doesn’t return and to assist them we have now acquired a second CCTV camera. If you are in an area that you feel has been attracting anti-social behaviour then get in touch and we will discuss with the PCSO about relocating the one of our cameras to monitor and catch the individuals in action.

We are nearing the end of the preparation of our Neighbourhood Plan and we are holding a public meeting on 7th June to launch the first draft. The meeting is being held in The Chapel and starts at 6.30pm with the presentation starting at 7.30pm. Please do your best to attend as this is your opportunity to influence how out Village will look in the future.

Again Action for a Cleaner Shenley has been working tirelessly to improve the look of our Village and have been again focussing on litter collection. Look at the posts on Facebook and you will be amazed by the not only the amount of rubbish that people discard but also by what they discard! Thanks again to the Community Payback Scheme, who this time have been working on improving the Pond area next to The Cage by repainting the posts and rails.

We have also after just finished installing subtle lighting at The Pond not only to enhance the area and also to “show off” The Cage and Broadwalk.

The Seniors summer trip has now been finalised and we will be visiting Windsor on Monday 16 th July.
If you are interested in going then please let the Clerk know.

Recently the responsibility of grass cutting of the verges and common areas has passed from Hertsmere to Hertfordshire County Council. As you would have guessed it would be impossible for the transition to be smooth and faultless and as such it lived up to our expectations! You will have noticed that the verges were sadly neglected until the right people were kicked and the next day they were cut. Apparently, an admin error meant we fell off the bottom of the schedule, lets hope that in the future we are not so neglected.

As I informed you last month one of our Councillors has resigned as he has moved out of the area. For all the years that I can remember we have endeavoured to run the Parish Council as a non-political organisation and just focussed on what was in the best interests of the Village. This meant when we previously had vacancies candidates were invited to apply for the post and they were selected on the basis of what they could offer to the Village and not on the basis of which political party they were affiliated to.

Unfortunately this time ten villagers have signed a letter that has requested an election for the vacancy; this will involve the expense of approx. £5,000 to hold the election that will be for a post that will need to be re-elected again in May next year along with all of the other council positions. I am all for democracy, which is why we have four yearly elections, but at this local level it’s not about politics it’s about the Village. As it is quite a substantial amount of money that we had not budgeted for there maybe one or two things we can’t do this year that we had planned, so I do apologise in advance for this.

For years it has annoyed me that there was water flooding onto Radlett Lane between the top of the Road and The Shenley Park entrance after many calls and meetings I was delighted to see last week that they had dug the road up and sorted the problem. I am not convinced though that this has resolved the water issue outside Winifred Cottages but let’s give it a few weeks and see.

See you all soon and have a great Summer

Regards
William
Councillor William Susman
Chairman – Shenley Parish Council
william.susman@shenleyvillage.org

Shenley Parish

TUESDAY, 6 FEBRUARY 2018 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 6 FEBRUARY 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, *Anthony Spencer, William Susman (Chair) and *County Councillor Morris Bright.

  • In attendance:            Amanda Leboff, Clerk to the Council

(* Denotes attended for only part of the meeting)

 

111/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Robert Perlmutter and Peter Wayne

 

112/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

113/17                      Minutes of the Parish Council Meeting held on 2nd January 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 2nd January 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

114/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

115/17.         Questions by residents of Shenley Parish

The Chairman welcomed the residents present to the meeting and invited them to address the meeting.

 

Mr and Mrs Treacher together with Dr Ramani addressed the meeting regarding the sale by Hertfordshire County Councils of areas of common land. One such area in Well End has now been fenced off and cannot be accessed by members of the public which goes against common land. Dr Ramani emphasised his concerns regarding the length of time enforcement of common land will take.

 

Following a lengthy discussion County Councillor Morris Bright confirmed that he has been in touch with Mrs Treacher and is awaiting an answer for Hertfordshire County Council regarding the issue of common land.  The response will be received by 09/02/18.

 

The Parish Council AGREED to wait for County Councillor Bright’s response before they take action.

 

Mr and Mrs Midson addressed the meeting regarding speeding along Black Lion Hill, which is an ongoing issue.

 

Following a discussion it was AGREED that the Clerk would chase Hertfordshire Highways department concerning the smiling traffic sign and also request an additional sign for Black Lion Hill past the Tesco roundabout on the way down Black Lion Hill, as well as the traffic survey.  It was also requested that a BEWARE CONCEALED ENTRANCE sign be erected near the Midson’s home.  It was also suggested that there should be a double white line to prevent overtaking and that the speed of traffic be reduced to past Clore Shalom School to 30mph. County Councillor Bright emphasised that expectations need to be realistic in what can be achieved.  Perhaps there is a possibility to decrease the speed of traffic during school hours.

 

Finally residents of Ribston Close addressed the meeting concerning planning application 17/2444/HSE. The application increases the 4 bedroom property to a 6 bedroom property and the neighbours feel this is overpowering and will change the street scene.  The proposed plans include an increase of the garden which is parallel to the bridleway and the new suggested parking will adversely affect neighbours.

 

Councillor Spencer said he would call this in to the planning committee to be discussed.

 

It was at this point that County Councillor Morris Bright was asked questions concerning Hertsmere’s local plan.  Councillors Beaton and Gilligan stressed extreme concern about the housing numbers being proposed by Hertsmere Borough Council (HBC), as the Government figures are 3,720 and HBC are proposing around 9,000 homes.  Councillor Bright explained that a different methodology had been used to achieve the numbers due to the age of the Hertsmere Borough Council’s Core Strategy.  The number of houses will be confirmed in March.  Councillor Bright emphasised that HBC do not want to build 9,000 homes in Hertsmere.

 

Councillor Beaton asked about the suggestion that 1,000 will be built across Shenley and Elstree, with in fact most of these being built in Shenley.  Councillor Bright informed the meeting that 100 possible sites are being reviewed and no decisions have been made.

 

Councillor Beaton said how disappointed the representatives of the Parish Council had been when they attended a meeting with HBC following the Neighbourhood Plan letter that was sent the HBC, only to be told that no questions would be answered. Councillor Bright emphasised that regular contact is needed between all parties concerned.

 

Councillor Bright went on to stress several more points. 

Infrastructure is important when reviewing the possible site.

HBC public consultation has only just happened

The preferred site options will not be available till October 2018

The plans will be produced in 2019

The examination period will happen in 2020

The local plan will be adopted in 2021

 

Councillor Bright stressed that the release of the Green Belt will only happen if it is essential.  He is happy to provide regular updates for the Parish Council and is happy to be copied into correspondence and help where he can. The Chairman and those present thanked the County Councillor for his time.

 

The chairman thanked everyone for attending and invited them to say for the duration of the meeting if they wished.

 

116/17.         Reports of Committee, Members and Clerk

(i)                Question from resident regarding extending the Christmas Lights

Councillor Susman informed the meeting that 4 additional lamps along Porters Park Drive will be used this year as 4 of the usual lamppost columns cannot be used. Councillor Susman will inform the resident. Following a discussion it was decided that we would not extend the lights along Porters Park Drive.

 

(ii)              Website – Update on using an outside company

The Clerk informed the meeting that she was getting quotes from companies to redo the website which will then need to be maintained in house

 

(iii)            GDPR – update

The Clerk informed the meeting that she was speaking to the internal auditor about becoming our GDPR officer

 

(iv)            Hertsmere Local Plan – Update

See point 115/17

 

(v)              Neighbourhood Plan – Update

Councillor Beaton informed the meeting that the next Steering Group meeting will be on 20/2/18 and will be focusing on the results from the Housing and Development Questionnaire.

 

(vi)            Pond Lights

Councillor Susman updated the meeting on what AGA Bioengineering have quoted with regards to the pond lights as well as the maintenance of the woodwork.  See point 119/17 (v)

 

(vii)          Pursley Field – Update

Nothing to report

 

(viii)        Harris Lane/Rookery Field

Councillor Susman informed the meeting that the goal hoop is now in place in Harris Lane and is being used.

 

(ix)            Allotments

Nothing to report

 

(x)              Shenley Fete

Cllr Beaton informed the meeting that the stall bookings are going well and the date of the Fete is 01/07/18.

 

(xi)            Media Committee

The website has been updated and Shenley Village Matters is due to go the printers for the end of the week.

 

(xii)          CSP

Nothing to report.

 

(xiii)        Police  – Safer Neighbourhood Newsletter

Information was noted.

 

(xiv)        Shenley Park Trust

The AGM will be taking place on Monday 26th March at 7.30pm in the tea rooms

 

(xv)          Review of workload

This will be reviewed at the March meeting.

 

 

117/17.         Correspondence

(i)                Receipt of the following correspondence was reported and noted:

Hertfordshire Victim Care Centre Information for victims- booklet available to view at meeting
Hertfordshire County Council Traffic & Transport data report 2017 – available to view at meeting

 

118/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

(1)        Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No. Address Proposed Development
18/0065/FUL Keepers Lodge Rectory Lane Shenley Hertfordshire Construction of detached 2 storey 4 bed residential dwelling following

Demolition of existing residential dwelling.

18/0012/HSE 18 Southerton Way, Shenley, Hertfordshire, WD7 9LJ Description: single storey rear extension
17/2467/HSE 22 Woodhall Lane Shenley Hertfordshire WD7 9AT Erection of two storey side extension, single storey rear extension and Outbuilding to rear garden.
17/2473/HSE 55 Greenwood Gardens, Shenley, Hertfordshire, WD7 9LF Single storey rear extension
17/2453/CLP 37 Greenwood Gardens Shenley Hertfordshire WD7 9LF Erection of single storey rear conservatory. Certificate of lawful development (proposed).
17/2417/FUL University College London Sports Ground And Watford Football Club Training

Ground Bell Lane London Colney Hertfordshire

Installation of temporary pitch cover/inflatable dome
*18/0166/CLP 110 London Road Shenley Hertfordshire WD7 9BS Conversion of garage to habitable room to include new window in front elevation. (Certificate of Lawful Development – Proposed)
*18/0138/HSE 11 Trafford Close Shenley Hertfordshire WD7 9HU Conversion of loft to habitable room including rear dormer

 

With regards to;

17/2477/FUL Villa Scalabrini Green Street Shenley Hertfordshire Construction of a 2 storey rear extension to include a basement level to Provide a hydro pool and physio room at ground floor and 4 additional

Bedrooms at 1st and 2nd floor levels, and first floor rear extension to create a new dining area.

The meeting did NOT object to the application, however this would be subject to flood risk.

 

With regards to;

17/2484/HSE 27 Fielders Way Shenley Hertfordshire WD7 9EY First floor front extension; conversion of garage into habitable room and Single storey rear extension.

The meeting did NOT object to the application, however did question the parking compliance.

 

With regards to;

17/2494/OUT Land North Of Potters Lane Borehamwood Hertfordshire Outline planning application for the erection of 58 dwellings to include access And layout. (all other matters reserved)

The meeting did NOT object to the application, however the meeting did stress that this had been an area identified for future development as part of the Shenley Neighbourhood Plan and therefore would request the 58 houses are taken from the total for the Shenley housing allocation

 

With regards to;

17/2493/OUT Land Off Cowley Hill Borehamwood Hertfordshire Outline planning application for the provision of a 2 form entry primary school To include access (all other matters reserved).

The meeting did NOT object to the application, however the meeting did question the distance of the school from the Elstree way Corridor which forms its catchment area.

 

With regards to;

17/2458/HSE 47 North Avenue Shenley Hertfordshire WD7 9DF Part single, part two storey rear extension and installation of solar panels to Rear pitch.

The meeting OBJECTED to this application on the grounds that:-

  • The development is too large
  • The development is not in keeping with the street scene

 

With regards to;

17/2459/HSE 45 North Avenue Shenley Hertfordshire WD7 9DF Part single, part two storey rear extension

The meeting OBJECTED to this application on the grounds that:-

  • The development is too large
  • The development is not in keeping with the street scene

 

With regards to;

17/2444/HSE 23 Ribston Close Shenley Hertfordshire WD7 9JW Conversion of garage to habitable room; ground and first floor side Extensions. Erection of storage unit in rear garden.

The meeting OBJECTED to this application on the grounds that:-

  • The development is too large
  • The development is not in keeping with the Green Belt
  • The development is not in keeping with the street scene
  • The proposed development will effect neighbours parking
  • The proposed increase of the garden will have a negative effect on the parallel bridleway.

 

With regards to;

17/2518/HSE 6 Old Nursery Close Shenley Hertfordshire WD7 9FD Single storey side and rear extension to include reduction in size of existing Car port, and cladding to first floor front elevation.

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

119/17.         Financial matters

(I)                 Accounts for payment –January 2018 meeting

Payment To Reason Total Amount
William Susman Reimburse for Christmas event 71.45
Fay Gough Cleaning toilet, office (December payment) 32.00
Bob Gough Grounds Maintenance  10th & 11th cuts (December payment) 768.00
Mrs Amanda Leboff Reimburse thank you gifts 149.00
John O’Conner November grounds maintenance 144.00
Shenley Methodist Church Hire of Village Hall – NP = £7, SPC = £14 21.00
E.ON The Cage 10.27
E.ON Harris Lane Pavilion 143.89
Mrs Amanda Leboff Wages 1087.72
HMRC Payment 212.58
Mrs Amanda Leboff Reimburse monthly Xero payment 32.40
BT Office phone and broadband (October bill) 84.51
Royal British Legion 6 x Event poppies 48.00
PC Express Annual PC support and maintenance 126.00
Hertfordshire CCTV partnership Spur on Porters Park Drive (column 39) 216.00
Fay Gough Cleaning toilet, office (January payment) 40.00
Bob Gough Grounds Maintenance  12th & 13th cuts (January payment) 768.00
Waverley Driving Group Donation as way of a thank you for taking Santa around Shenley 150.00
Maine Business Systems PLC Repair to photocopier 114.00
TOTAL 4218.82

 

Following a proposal and seconder, it was:-

RESOLVED that at the February 2018 meeting, accounts for January 2018 (£4,218.82), be approved for payment.

(II)             Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.

(III)           Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved

(IV)           Section 137 Grant Requests: –

Clore Shalom Primary School request for £1,312.50 to help towards the cost of swimming coach expenses (£1,260.00 given in 2017, £1,000 given in 2015 and 2016)

Following a proposer and a seconder it was RESOLVED to approve a donation of £1,312.50.

(V)             Pond lighting quote enclosed = £3346 + VAT including repairs to the board walk.

Following a proposer and a seconder it was RESOLVED to approve the quote of £3,346 + VAT

 

120/17.         The meeting ended at 9.35p.m.                                           Chairman

 

 

ACTION LIST – TUESDAY 6 FEBRUARY 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Christmas Lights Contact residents regarding Christmas lights Cllr Susman ACTIONED
Police Ask Police to attend Council meeting Clerk ACTIONED
Website Clerk to confirm quotes Clerk ASAP
GDPR Clerk to get quote from Internal Auditor Clerk ACTIONED
Black Lion Hill Email highways regarding possibilities available Clerk ACTIONED
Shenley Parish

Agenda Parish Meeting 6th Feb 2018

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE PARISH COUNCIL WILL BE HELD IN THE VILLAGE HAL, 108 LONDON ROAD, SHENLEY, ON TUESDAY 6th February 2018, COMMENCING AT 7.30 P.M.

Click here for the Agenda

Amanda Leboff

Clerk to the Parish Council                                                              30th January 2018