MINUTES OF THE MEETING HELD ON TUESDAY, 3 JULY 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY
PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, William Susman (Chair), Anthony Spencer and Peter Wayne.
- In attendance: Amanda Leboff, Clerk to the Council
Councillor Susman began the meeting by welcoming Nigel Heller as the newly elected Parish Councillor following last week’s election.
33/18. Apologies for Absence.
Apologies for absence were submitted from Councillors Annette Edel, Helen Hussain and County Councillor Morris Bright.
34/18. Declarations of Interests
PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.
35/18. Minutes of the Parish Council Meeting held on 5th June 2018
RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 5th June 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council
36/18. Review of Action Plan from above meetings
The Action plan was NOTED.
37/18 Questions by residents of Shenley Parish
The chairman welcomed several residents to the meeting
The chairman invited Mrs Ashman to address the meeting. Mrs Ashman was concerned about planning application 18/1160/LBC. Mrs Ashman highlighted that there is already a planning application at HBC for the gates for the property and was unsure why a second application has been submitted. Mrs Ashman is concerned that the large padlock on the gate and the desire to put up fencing detracts from Grade II heritage. It was also highlighted that in 1999 a request for a shed to be erected was refused by HBC and this was upheld by an appeal. Cllr Susman thanked Mrs Ashman and said these points would be noted when discussing the application.
Cllr Susman invited Mr Midson to address the meeting. Mr Midson questioned why discussion on a Shenley Facebook group was suggesting a zebra crossing near Novita on London Road. This led to a wider discussion about the need for another zebra crossing on London road.
Finally Cllr Susman invited Mr Godfrey to address the meeting regarding planning application 18/1154/CLP. Mr Godfrey explained that despite the wording of the planning application suggesting the request for a mobile home to be erected in his garden it is more in line with appearing as a purpose built granny annex. Mr Godfrey highlighted the development will be sympathetic to the street scene of Old Nursery Close and showed proposed pictures to the meeting. Cllr Susman thanked Mr Godfrey and said these points would be noted when discussing the application.
38/18. Reports of Committee, Members and Clerk
- Approve and Adopt Standing Orders
- Following a proposal and a seconder it was agreed to ADOPT the Standing Orders
- Update of Parish Councillor Election
- The Chairman informed the meeting that Nigel Heller had been elected to the Parish Council on 28th June.
- Letter from resident regarding the condition of Mimms Lane
- The meeting NOTED the letter that had been sent by Mr Perkins to Cllr Heller regarding the condition of Mimms Lane. Since the letter was sent the pot holes have since been repaired. It was AGREED that Cllr Heller will contact Mr Perkins to ensure he is happy with the outcome.
- Neighbourhood Plan – Update
- Councillor Beaton informed the meeting that the official launch of the Plan took place at the Shenley Village Fete on Sunday 1st July. The stall was well attended throughout the day. So far there have been 30 responses to the online survey. The consultation is open until 15th September. Following the responses the plan will be amended accordingly. The NP is progressing in line with the statutory requirements. Hopefully the plan will be submitted by mid-October.
- Action for a Cleaner Shenley – Update
- Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group are meeting regularly. The meeting thanked Cllr Beaton and the volunteers for the work they are doing.
- Community Payback Scheme – Update
- Councillor Beaton informed the meeting that this is going very well. The team are attending regularly and have tidied the triangle opposite Novita. Cllr Susman has collected and disposed of the bags of waste.
- Harris Lane/Rookery Field
It was NOTED that the bin along the dividing hedge between Rookery and Harris Lane Fields has still not been emptied. The clerk will again contact O’Connor’s.
- The allotment committee met on Tuesday 26th June.
- Shenley Fete
- Cllr Susman began by thanking Cllr Beaton and her husband Guy for their hard work in organising another excellent fete. Cllr Beaton informed the meeting that the fete raised more money than in 2017.
- Media Committee
- A date for the next meeting needs to be set. It was AGREED Cllr Heller would join the media committee.
- Shenley Community Activities Group
Following a lengthy discussion it was AGREED that the regulations for the trips need to be amended to ensure that Shenley residents get priority and any non-Shenley residents will receive a place if there is space. Cllr Susman wants booking forms and payments to be online.
- The Clerk informed the meeting that the trip to Windsor was heavily oversubscribed and several of the residents were upset at not having been given a place on the trip and in turn had been very rude to the Clerk. It was AGREED the Clerk should not be spoken to in this manner.
- Police Update
- It was AGREED that Cllr Heller would act as the Parish Council’s police liaison. Cllr Susman informed the meeting that he has purchased a life size cut out of a police officer to use as a deterrent.
- The Police have been doing speed boards on Black Lion Hill. It was agreed that Cllr Heller would speak to the police regarding Shenley residents who put alerts on Facebook warning people of the speed boards/vans.
- Chris also said he would be going to Shenley Primary School one morning to speak to parents who are parking on the pavements opposite the school.
- Cllr Susman informed the meeting that he had met with PCSO Chris Ramdeen. Chris had confirmed that he has reported the dumped cars on Pippin Close to the DVLA as they are the only ones that can remove them. Following a lengthy discussion it was AGREED that Cllr Spencer would speak to the police Borough Commissioner about the need for more policing resources in Shenley.
- Shenley Park Trust
- 39/18. Correspondence
- The meeting were informed that the Park Trust met last week and that they will be looking into borrowing funds in order to carry out much needed works to the entrance of the park.
- Receipt of the following correspondence was reported and noted: The following planning applications were before the meeting. The meeting AGREED that;
- 40/18. Planning Applications
- There was none
- Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
|Application No.||Address||Proposed Development|
|18/1031/HSE||7 Andrew Close, Shenley, Hertfordshire, WD7 9LN||Erection of first floor side extension|
|18/1154/CLP||4 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD||Stationing of mobile home within the residential curtilage of the dwelling for ancillary purposes to the main house. Certificate of Lawful Development (proposed)|
With regards to:
|18/1023/FUL||Shenley Cricket Club, Shenley Park, Radlett Lane, Shenley||Retrospective application for a single storey rear extension|
The meeting OBJECTED to the application as inappropriate development within the Greenbelt.
With regards to:
|18/1186/HSE||122 London Road, Shenley, Hertfordshire, WD7 9BT||Conversion of loft to habitable room to include hip to gable roof alterations, 2 front roof lights, window to side elevation, and rear dormer|
The meeting OBJECTED to the application as inappropriate development in a conservation area in view of its bulk, size and mass.
With regards to:
|18/1160/LBC||The Old Buttery, 7 Grace Avenue, Shenley, Hertfordshire||Retrospective application for the erection of 2 side gates and piers
(Application for Listed Building Consent)
The meeting OBJECTED to the application as inappropriate development within a conservation area.
(i)Other planning matters were noted, and
(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.
(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)
41/18. Financial matters
- Accounts for payment –July 2018 meeting
- The following accounts for the July 2018 meeting were received:
|Payment To||Reason||Total Amount|
|BT||Office phone and broadband||88.78|
|Fay Gough||Cleaning toilet & office (May 2018)||40.00|
|Bob Gough||Grounds Maintenance (May 2018)||384.00|
|IAC Audit and Consultancy LTD||Internal Audit||456.00|
|AGA Bioengineering||Clean, treat and seal boardwalk and handrail||2022.00|
|AGA Bioengineering||Electric supply and fitting for pond||4015.20|
|John O’Conner||Grounds Maintenance – missing payment||144.00|
|Caprin Limited||Neighbourhood Plan leaflets and banners||414.40|
|Information Commissioner’s Office (ICO)||Annual Subscription||40.00|
|Dor 2 Dor||Deliver Shenley Village Matters & NP flyer||238.00|
|E.AMORIM||Gardener – pond area – January to May 2018||300.00|
|John O’Conner||Grounds Maintenance||144.00|
|Castle Water||The Hub – Waste bill||105.54|
|Shenley Chapel||Hire of Hall for Neighbourhood Plan Public Meeting (replace chq 004460 ref 002636)||120.00|
|Shenley Chapel||Deposit – Hire of Hall for Neighbourhood Plan Public Meeting (replace chq 004461 ref 002637)||200.00|
|LCR magazine||Annual Subscription||17.00|
|Caprin Limited||Printing SVM and flyers and documents for NP meeting||1606.00|
|ImaginePlaces||support and work||4560.00|
|E-ON||The Cage electricity||8.11|
|Playsafety ltd – ROSPA||Harris Lane gates inspection||180.60|
|Shenley Methodist Church||Hire of Methodist Church Hall – Neighbourhood Plan||7.00|
|Fay Gough||Cleaning toilet & office (June and July 2018)||122.00|
|Bob Gough||Grounds Maintenance (June and July 2018)||768.00|
|Mrs Amanda Leboff||Expenses||164.92|
|Mrs Amanda Leboff||Wages (Back payment of wages included due to underpayment highlighted by auditor)||1200.83|
|Affinity Water||The Hub – Water bill||163.23|
|Petty Cash||Petty Cash – amount to take up to £200 imprest system for May and June 2018||199.80|
- Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for May and June be approved
- Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
- Grant Requests using General Power of Competence: the meeting AGREED to give the Shenley WI £200 towards their centenary celebrations.42/18. The meeting ended at 9.45p.m. Chairman