Shenley Parish

5 June 2018 – Shenley Parish Meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 5 JUNE 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, William Susman (Chair), Anthony Spencer and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

22/18.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel and County Councillor Morris Bright.

 

23/18.           Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

24/18.           Minutes of the Annual Parish Council Meeting held on 1st May 2018

RESOLVED that the minutes of the Annual Parish Council meeting, held on the 1st May 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

25/18.           Minutes of the Parish Council Meeting held on 1st May 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 1st May 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

 

26/18.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

27/18                        Questions by residents of Shenley Parish

The chairman welcomed several residents to the meeting

 

The chairman invited Mr Midson to address the meeting. Mr Midson informed the meeting that there had been another accident on Black Lion Hill today, involving a speeding car that completely flattened a telegraph poll which in turn almost hit 4 runners. Following a lengthy discussion it was AGREED that the request for the smiley face camera to be located on Black Lion Hill, be submitted again to County Councillor Morris Bright. Mrs Midson went on to suggest manning a table at the fete for people to complete letters requesting action be taken to reduce the speed of traffic down Black Lion Hill.

 

Councillor Susman said he would write an email along with the clerk to County Councillor Bright and will copy in Oliver Dowden MP.

 

The clerk informed the meeting that a resident had come into The Hub to say that drones were being flown in Harris Lane and were dangerously low.

 

Finally a letter was NOTED that a resident had sent in complaining about the potholes from Radlett to Shenley. It was AGREED the clerk would scan the letter and send it to Morris Bright as these potholes have previously been reported.

 

28/18.           Reports of Committee, Members and Clerk

  1. Approve and Adopt Information & Data Protection Policy 
  2. Following a proposal and a seconder it was agreed to ADOPT the Code the Information & Data Protection Policy
  3. Approve and Adopt Retention & Disposal Policy 
  4. Following a proposal and a seconder it was agreed to ADOPT the Retention & Disposal Policy
  5. Approve and Adopt Publication scheme 
  6. Following a proposal and a seconder it was agreed to ADOPT the Publication scheme.
  7. Update of Parish Councillor Election 
  8. The Chairman informed the meeting that the election for the Parish Councillor will be taking place on 28th June and encouraged everyone to come out and vote.
  9. Neighbourhood Plan – Update
  10. Councillor Beaton informed the meeting that she and Councillor Gilligan are working frantically to get the Neighbourhood Plan ready for the printers and in turn the public meeting on Thursday 7th June. Guy Beaton had kindly proof read the plan. Councillor Gilligan went on to give a further update.
  11. Action for a Cleaner Shenley – Update 
  12. Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group had met over the weekend and had collected 14 bags of rubbish. The meeting thanked them for all their efforts.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that this is going very well.
  15. Harris Lane/Rookery Field

Nothing to report

 

  1. Allotments  
  2. The next allotment committee meeting is on Tuesday 26th June
  3. Shenley Fete
  4. Cllr Beaton had a request from Guy Beaton for as many Councillors as possible to help with the fete over the entire weekend.
  5. Media Committee
  6. A date for the next meeting needs to be set.
  7. Police Update 
  8. Nothing to report
  9. Shenley Park Trust
  10. 29/18.           Correspondence
  11. The meeting were informed that the Park Trust are next meeting at the end of the month. Councillor Susman informed the meeting that the Park Trust will be applying for CIL funding.
  1. Receipt of the following correspondence was reported and noted:
HCC News Release – Dangers of Home Drinking

 

30/18.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development

 

18/0862/HSE 9 North Avenue, Shenley Hertfordshire, WD7 9DF

 

Erection of two storey rear extension.
18/0784/VOC 25 London Road, Shenley, Hertfordshire, WD7 9EP

 

Variation of condition 23 (approved plans) of planning permission

17/0078/FUL – to facilitate amendments to plot 1

18/0807/HSE 13 Wayside, Shenley, Hertfordshire, WD7 9JN

 

Proposed partial garage conversion with new access door to side and single

Storey rear extension.

18/0900/HSE 62 London Road, Shenley, Hertfordshire, WD7 9DY Installation of a dropped curb for vehicular access.
*18/0965/HSE 4 Southerton Way Shenley Hertfordshire WD7 9LJ Single storey front and rear extension and conversion of garage to habitable room.
*18/1000/HSE 4 Old Cottages Bell Lane London Colney Hertfordshire Erection of a single storey rear conservatory.

 

*18/0991/HSE 12 Russet Drive Shenley Hertfordshire WD7 9RH Front porch extension – retrospective application

 

 

With regards to;

18/0421/FUL Land Rear Of Summerhill And Northfields, King Edward Road,

Shenley, Hertfordshire,

 

Construction of detached 2 storey 4 bed house with accommodation within

The roof space with associated landscaping, parking, refuse provision and bike store

(revised application). (amended plans received 22/05/18)

The meeting DID NOT OBJECT to this application as long as the conditions covered in Mrs Sankey’s letter to Karen Humphries dated 29th May 2018 are met.

 

With regards to;

18/0916/VOC Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire,

WD6 5PW

Application to remove condition 3 (architectural measured survey) of

Planning permission 18/0266/LBC

The meeting NOTED that Councillor Gilligan will be speaking to planning to clarify some points.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

31/18.           Financial matters

  1. Accounts for payment –June 2018 meeting
  • The following accounts for the June 2018 meeting were received:
Payment To Reason Total Amount
Christmas Illumination Limited Christmas lights + 4 lamp posts electrics 3840.00
Shenley Village Fete Stall for Neighbourhood Plan 42.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( April) 32.40
Mrs Amanda Leboff Wages 1084.08
HMRC Payment 201.25
E.ON The Cage 8.43
Hertfordshire County Council Stationary 32.60
Banner printer cartridges 76.78
Shenley Chapel Hire of Hall for Neighbourhood Plan Public Meeting 120.00
Shenley Chapel Deposit – Hire of Hall for Neighbourhood Plan Public Meeting 200.00
John O’Conner Grounds Maintenance 144.00
TOTAL  

5781.54

 

  1. It was NOTED that the monthly budget monitoring report will be approved at the July meeting
  2. It was NOTED that the monthly petty cash report will be approved at the July meeting
  3. Following a proposer and a seconder it was AGREED to APPROVE the quotation from Gristwood &Toms for the proposed tree works around rookery field area (priced schedule and revised report enclosed) = £2,170.00 + vat @ 20%
  4. Grant Requests using General Power of Competence: the meeting agreed NOT to give the additional grant to the Open Spaces society
  5. The Council NOTED that the Internal Audit was carried out on 2nd may 2018.
  6. The Council NOTED and RECEIVED the Internal Auditor’s Internal Audit report for year ended 31st march 2018.
  7. The Council REVIEWED Section 4 of Annual Return (Internal Audit Report)
  8. The council confirmed the fidelity insurance cover for 2018/19 was at £150,000.
  9. The Council NOTED and APPROVED the Asset Register – disposals and additions.
  10. The Council REVIEWED and APPROVED the earmarked reserves
  11. The Council REVIEWED and APPROVED section 1 of Annual Return (Annual Governance Statement)
  12. The Council REVIEWED and APPROVED section 2 of annual report (Accounting Statements)
  13. The Council NOTED that the Notices of Appointment date for the exercise of elector’s rights have been completed and will be displayed on the parish council notice board.
  14. Changing Bank for Shenley Parish Council from NatWest To Metro Bank
    1. Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Parish Council bank account from NatWest to Metro Bank.
    2. Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Nicky Beaton, Councillor Anthony Spencer, Councillor Annette Edel, Councillor and Rosemary Gilligan are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
    3. Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
    4. Following a proposer and a seconder Shenley Parish Council NOTED that notwithstanding the dual authority requirement, a second ‘petty cash’ current account (connected the Shenley Parish Council Account) is required with debit card(s) to be issued. Those authorised to operate the account along with the administrator (the Clerk) will be authorised to hold and use the debit cards(s).
    5. Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Parish Council be sent to Metro Bank with the banking paperwork.
  15. Changing Bank for Shenley Community Activities Group (SCAG) from NatWest to Metro Bank
  • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Community Activities Group bank account from NatWest to Metro Bank.
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Nicky Beaton, Councillor Anthony Spencer, Councillor Annette Edel, Councillor and Rosemary Gilligan are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
  • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Community Activities Group be sent to Metro Bank with the banking paperwork.

 

32/18.           The meeting ended at 9p.m.                                                            Chairman

ACTION LIST – TUESDAY 5 JUNE 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ASAP
Speeding Chase Highways regarding Speed Survey on Black Lion Hill/ Shenleybury and email County Councillor Morris Bright Clerk & Cllr Susman ASAP
Allotments Contact allotment holder who had bonfire and remind of rules and inform resident this has been done Clerk ASAP
Audit Send completed Audit forms asap Clerk ASAP
Community Asset Register Look into registering the Church of the Good Shepherd as a Community Asset Clerk & Cllr Gilligan ASAP
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