Shenley Parish

Tue 6th June 2017 – Parish Council Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 6 JUNE 2017, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, and William Susman (Chair)

  • In attendance:            Amanda Leboff, Clerk to the Council

 

22/17.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel, Robert Perlmutter, Anthony Spencer and Peter Wayne and County Councillor Morris Bright.

 

23/17.                       Declarations of Interests

PERSONAL – Councillors Susman and Gilligan declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

24/17.           Minutes of the Annual Parish Council Meeting held on 2nd May 2017

RESOLVED that the minutes of the Annual Parish Council meeting, held on 2nd May 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

25/17.           Minutes of the Parish Council Meeting held on 2nd May 2017

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 2nd May 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

26/17.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

27/17.           Questions by residents of Shenley Parish

There were none

 

28/17.           Reports of Committee, Members and Clerk

  • Rural Shenley Village Matters Delivery

The meeting NOTED that Shenley Village Matters is not delivered to all houses on the outskirts of Shenley.  It was agreed where possible to get Dor 2 Dor to deliver and those that are more difficult to access; Cllr Susman said he would deliver to.

 

  • Pursley Field – Update

Cllr Susman said there was currently nothing to report.

 

The Clerk informed the meeting that Mr Harrington had offered to replace the broken bench outside the White Horse with a new bench in memory of his late father. The meeting all AGREED and thanked Mr Harrington for his offer.

 

  • Harris Lane/Rookery Field

The Clerk informed the meeting that Frank Coopers will be doing a site visit to locate the goal mouth sockets.

 

Cllr Susman informed the meeting that he had quotes for a basketball hoop with options for a dedicate surface or not.  It was AGREED that those available would meet at Harris Lane Field on Wednesday 14th June at 9am to discuss possible location in Rookery Field.

 

  • Allotments

The meeting NOTED the next Allotment Committee meeting is on Tuesday 13th June.

 

  • Shenley Fete

Councillor Beaton informed the meeting the fete is very close now. However looking at next year there is a need for more volunteers. It was suggested that perhaps the Parish Council could have a greater involvement. It was agreed this would be discussed at a later date.

 

  • Future Initiative Events

The Clerk informed the meeting that the next Future Initiative Committee meeting is on Wednesday 19th July in The Hub, 7.30pm.

 

  • Media Committee

SVM is currently at the printers.

 

  • CSP

Nothing to report.

 

  • Police Update

The meeting NOTED were informed that they had been successful in securing funding for an SID in Shenley.  Following a discussion it was AGREED the Clerk would go back to Tim Burt regarding changing the proposed direction of the camera.

 

  • Shenley Park Trust

The meeting were informed that a forward plan is being put together highlighting the key areas that need focusing on.  There will be an open AGM in December as well as weekend surgeries run by the trustees in the tea rooms at the weekend from July.

 

  • Neighbourhood Plan

Cllrs Beaton and Gilligan updated the meeting following their meeting at Hertsmere Borough Council with Mark Silverman, Christine Lyons and Cllr Harvey Cohen.  They were informed that Shenley will have to have more housing and there is the possibility of land being removed from the Green Belt to accommodate this.  They were also informed that HBC’s draft local plan will be produced by this time next year.  The meeting went on to discuss this in depth.

 

  • Village Sign

The meeting confirmed the sign design and requested that the cows be replaced with horses.

 

29/17.           Correspondence

  • Receipt of the following correspondence was reported and noted:

 

30/17.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  • Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development
17/0962/FUL 36 Nell Gwynn Close, Shenley, Hertfordshire, WD7 9JA Erection of two storey rear extension, enlargement of window to front elevation at first floor level and insertion of window to side elevation at ground floor level.
17/0961/HSE 47 North Avenue, Shenley, Hertfordshire, WD7 9DF Erection of new front porch (retrospective application)
17/0861/HSE 13 Wayside, Shenley, Hertfordshire, WD7 9JN Part conversion of garage to habitable room; erection of first floor side extension and part single, part two storey rear extension
17/0890/HSE 48 Harris Lane, Shenley, Hertfordshire, WD7 9EG Single storey rear extension following demolition of existing conservatory and rear extension.
17/0905/HSE 11 Southerton Way, Shenley, Hertfordshire, WD7 9LJ Conversion of loft to habitable room to include three rear dormers and three front rooflights; erection of single storey rear infill extension.

 

With regards to

17/0955/HSE Thatched Lodge, Green Street, Shenley, Hertfordshire, WD7 9BA Demolition of existing garage and shed & erection of detached timber frame garage block with accommodation over to be used incidental to the main building

The Meeting OBJECTED To This On The Grounds That;

  • It is overdevelopment within the Green Belt

 

With regards to

17/0409/HSE 13 Ribston Close, Shenley, Hertfordshire, WD7 9JW Erection of first floor front extension and new front porch; part single part two storey rear extension. Garage conversion and creation of front driveway. (part retrospective) (amended description to include retrospective works and amended plans received 26/4/2017)

The Meeting OBJECTED To This On The Grounds That;

  • It is overdevelopment

 

With regards to

17/0906/FUL Church Of The Good Shepherd, Shenleybury, Shenley, Hertfordshire Change of use of existing church hall to a nursery with associated internal alterations

The Meeting OBJECTED To This On The Grounds That;

  • It is the loss of a local amenity for the community.

 

With regards to

17/1040/FUL Land Adjacent To 1 Black Lion Hill, Shenley Hertfordshire Demolition of existing detached garage and erection of a 4 bed detached dwelling with amenity space, parking access and associated works

The Meeting OBJECTED To This On The Grounds That;

  • It is totally out of character with the village
  • The proposed building is too dense.

 

With regards to

17/1038/FUL 9 Charrington Close, Shenley, Hertfordshire, WD7 9GZ Erection of single storey rear extension

The Meeting OBJECTED To This On The Grounds That;

  • The permitted development rights were removed.

 

With regards to

*17/1065/HSE 6 Old Nursery Close, Shenley, Hertfordshire, WD7 9BA Single storey rear extension to include part conversion of existing integral carport to habitable space.

The Meeting OBJECTED To This On The Grounds That;

  • The permitted development rights were removed.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

31/17.           Financial matters

  • Accounts for payment –May 2017 meeting
  • The following accounts for May 2017 meeting were received:
Payment To Reason Total Amount
Information Commissioner’s Office (ICO) Annual Subscription 35.00
Petty Cash Petty Cash 200.00
Banner Group Printer cartridges 207.37
Mrs Amanda Leboff XERO – monthly DD for monthly reports 26.40
Mrs Amanda Leboff reimburse for expenses 75.36
John O’Conner Grounds Maintenance Grounds Maintenance 87.00
Imagine Places Working Party boxes 240.00
Came and Company Increased insurance to cover gym equipment 26.62
Mrs Amanda Leboff Reimburse for expenses 84.00
Mrs Amanda Leboff Wages 1087.73
HMRC Payment 212.58
E-ON The Cage 8.05
HAPTC Neighbourhood Plan training x 2 190.00
Ricoh Staple cartridge for photocopier 60.00
Bob Gough Grounds Maintenance 437.00
Fay Gough Cleaning toilet, office 40.00
BT Office phone and broadband 97.08
Shenley District and Horticultural Society Grant 200.00
IAC Audit and Consultancy LTD Internal Audit 456.00
TOTAL 3770.19

 

Following a proposal and seconder, it was:-

RESOLVED that the June 2017 meeting accounts totalling £3,770.19 be approved for payment.

 

  • Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved
  • Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
  • Section 137 Grant Requests: –

There were none

  • The Council NOTED that the internal audit was carried out on 10th May 2017.
  • The Council NOTED and RECEIVED the Internal Auditor’s Internal Audit report for year ended 31st March 2017.
  • The Council REVIEWED Section 4 of Annual Return (Internal Audit Report)
  • The Council NOTED that minute 92/15 from December 2015 states a budget requirement and not a precept value of £73, 426. It should have stated the precept was £71,145 plus a grant of £2,282
  • The Council CONFIRMED the Fidelity Insurance Cover for 2017/18 was at £150,000.
  • The Council NOTED and APPROVED the Asset Register – disposals and additions.
  • The Council REVIEWED and APPROVeD the earmarked reserves
  • The Council REVIEWED and APPROVED Section 1 of annual return (Annual Governance Statement)
  • The Council REVIEWED and APPROVED Section 2 Of Annual Report (Accounting Statements)
  • The Council NOTED that the Notices Of Appointment Date For The Exercise Of Elector’s Rights have been completed and will be displayed on the Parish Council notice board.

 

32/17.           The meeting ended at 9.20p.m.                                           Chairman

 

 

 

ACTION LIST – TUESDAY 6 JUNE 2017

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk Actioned
Pond lights Hire of lighting designer to plan what is needed Clerk & Cllr Susman ASAP
Manor Lodge School Contact school regarding inconsiderate driving approaching the school. Clerk ASAP
Christmas Lights Quotes for additional lights Clerk Finance Cttee
Allotment Boundary Arrange site meeting with Chris Griggs, Cllr Susman and Mr Bury Clerk ASAP
Basket Ball hoop Site meeting Wednesday 14th June 9am Those available 14th June
SID Contact Tim Burt regarding positioning of camera Clerk Actioned
Village Sign Request replacing cows with horses Clerk Actioned
Audit Send completed External Audit forms to BDO Clerk ASAP

 

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