Shenley Parish

Tuesday 3rd April 2018 – Shenley Parish Meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 3 APRIL 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, Robert Perlmutter, Anthony Spencer, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

131/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Helen Hussain and County Councillor Morris Bright.

 

132/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

Councillor Gilligan declared a personal interest in planning application 18/0425/HSE

PREJUDICIAL -none.

 

133/17                      Minutes of the Parish Council Meeting held on 6th March 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6th March 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

134/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

135/17.         Questions by residents of Shenley Parish

  • The Chairman welcomed the 16 members of the public to the meeting and invited Claire Crossan to address the meeting with her question:

With regards to planning application 17/2494/out 58 dwellings on land north of Potters Lane.

SPC response.

The meeting did not object to the application; however the meeting did stress that this had been an area identified for future development and request the 58 houses are taken from the total for Shenley housing allocation.

With regards to planning application 17/2493/out

Land off Cowley Hill

Outline planning application 2 form entry primary school.

SPC response

The meeting did not object to the application; however the meeting did question distance of the school from the EWC which forms its catchment area.

Residents of well end and Cowley Hill are quite rightly and justifiably angered and upset by SPC voting in favour of development away from your village and in the same token using the situation to your advantage.

Cowley Hill a working stable yard, will be suffering severe loss of grazing and off road riding, the planned houses for gratuity and not need.

Your total lack of regard and support is not in the spirit of co-operation we strive for, therefore can the SPC not combine efforts with Borehamwood for rational and aesthetic planning in a places not to upset and destroy?

 

Ms Crossan addressed the Parish Council and said she wanted to make the meeting aware that the site in question is an agricultural site and on the proposal its usage is down as none however it is being used.

 

Cllr Susman highlighted that development is not wanted anywhere in Hertsmere but the pressure to build is immense. Cllr Spencer followed this by stating that if development does not occur then Government will enforce development. Furthermore Cllr Gilligan said that the Neighbourhood Plan would be challenging Hertsmere on the total number of houses to be built. She went on to say that the issue of building the school had been in the pre-application stage with Hertsmere planning for 18 months.

 

Ms Crossan asked why the site was being considered at all for a school as it is believed to be in completely the wrong area to develop as it is supposed to cater for the Elstree Corridor which is a mile away.

 

Following a lengthy discussion it was AGREED that the Parish Council would e-mail Hertsmere Planning and state that – following the April Parish Council meeting and further community feedback, Shenley Parish Council OBJECT to the development of a school at the land off Cowley Hill, as it is believed that this is an inappropriate location for a school.

 

Ms Crossan asked if a Bridal Way could be put at the land at the top of Potters Lane. It was highlighted that this would need to be actioned by Hertfordshire County Council.

 

  • The Chairman invited Dr Ramani to address the meeting. Dr Ramani informed the meeting that Hertfordshire County Council have said that enforcement Action can be taken regarding the Common Land that has been fenced off in Well End. Cllr Gilligan informed the meeting that she will be emailing Hertfordshire County Council details regarding this.       With regards to enforcement action being taken, Cllr Gilligan will speak with the Clerk about writing to County Council.

 

 

 

 

136/17.         Reports of Committee, Members and Clerk

  1. St.Martin’s Church – Development   
  2. Cllr Susman on behalf of the Parish Council said the SPC would be more than happy to support the project. It was AGREED the Clerk would arrange a meeting between Dr Bradley and Cllr Gilligan and Cllr Susman to discuss taking the project forward.
  3. Dr Bradley said she would welcome the Parish Council’s support and help in completing forms and taking the project forward.
  4. Dr Jane Bradley addressed the meeting regarding applying for planning permission to build an extension at St.Martin’s Church. The extension would house a coffee area that could be used as a drop in for parents after the school run as well as a meeting place for the community. It could also be used as a communal hall for meals on Wheels.
  5. Domain name – discuss the removal of the domain – “shenley-pc.gov.uk”
  6. It was explained to the meeting that the Parish Council are no longer able to use shenley-pc.gov.uk to divert emails to another domain. It was AGREED that the Parish Council would no longer use the domain shenley-pc.gov.uk” and would only use Shenleyvillage.org.
  7. Hertsmere Local Plan – Update 
  8. Nothing to report
  9. Neighbourhood Plan – Update 
  10. Cllr Beaton informed the meeting that Angela the NP consultant is currently working on the draft plan which will be ready to be received on Tuesday 24th April. Cllr Beaton informed the meeting that the feedback on the survey carried out by the Neighbourhood Plan team has been excellent.
  11. Action for a Cleaner Shenley – Update 
  12. The ACS group is active once again and will be litter picking monthly. The group met on Easter Sunday and litter picked along Mimms Lane. This led on to a discussion regarding the lack of police being seen in Shenley. It was AGREED that Cllr Gilligan would draft a letter to the police commissioner asking for more police in Shenley. The discussion then moved on to the CCTV camera that is being well used in Shenley. It was AGREED that the clerk would get quotes from Stevenage CCTV for dummy cameras to be put in place with signs.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that the group continue to do excellent work. Following a complaint form a resident regarding litter in Bell Lane, the team went along and cleared it all.
  15. Harris Lane/Rookery Field
  16. Nothing to report.
  17. Allotments 
  18. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
  19. Shenley Fete
  20. Cllr Beaton informed the meeting that unfortunately there will no longer be the racing ferrets at the fete, however there may be pony rides in their place.
  21. Media Committee 
  22. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
  23. CSP
  24.  
  25. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  26. Police – Safer Neighbourhood Newsletter
  27. The information was not received by the meeting.
  28. Shenley Park Trust 
  29. 137/17.         Correspondence
  30. The AGM took place and points that were noted were the entrance to the park and the condition of the greenhouses.
  1. Receipt of the following correspondence was reported and noted:

 

138/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
Application No. Address Proposed Development
18/0458/HSE 110 London Road, Shenley, Hertfordshire, WD7 9BS Conversion of garage to habitable room with new front window
18/0425/HSE Pond House, Mimms Lane, Shenley, Radlett Construction of detached timber garage to front of property.
* 18/0542/HSE 41A London Road Shenley Hertfordshire WD7 9ER Erection of detached outbuilding in rear garden.
* 18/0530/HSE 7 Emmett Close Shenley Hertfordshire WD7 9LG Single Storey Rear Extension

 

With regards to;

18/0421/FUL Land Rear Of Summerhill And Northfields King Edward Road Shenley Hertfordshire Construction of detached 2 storey 4 bed house with accommodation within the roof space with associated landscaping, parking, refuse provision and bike store (Revised application)

The meeting OBJECTED to this application on the grounds that:-

*The development is too big

*It is an overdevelopment within the greenbelt

*The application goes against policies H8 & H11

*This is a tandem back garden development which is unacceptable

*The new height of the building will result in the neighbouring properties such as “Pen Y Bryn” having the light blocking the only window in a habitable room

*The original 3 bedroom application was reluctantly accepted by neighbours who acknowledge the need for new housing.

*The new development breaches the distance allowed between a new build development and an existing property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

139/17.         Financial matters

  1. Accounts for payment –March2018 cheques
Payment To Reason Total Amount
Nicky Beaton Reimburse for items for Community Payback 121.41
Shenley Methodist Church Hire of Methodist Church Hall – Neighbourhood Plan 21.00
Banner printer cartridges 76.78
John O’Conner Grounds Maintenance 144.00
Dor 2 Dor Deliver Shenley Village Matters 143.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( Feb and March) 64.80
E-On The Cage 8.21
E-On Seasonal illuminations 60.59
Mrs Amanda Leboff Wages 1087.73
HMRC Payment 212.58
Herts CCTV Partnership ltd Sim Card (2 year contract) 936.00
Hertfordshire CCTV partnership Spur on Porters Park Drive 216.00
BT Office phone and broadband 94.70
ImaginePlaces Neighbourhod Plan Support 8268.00
Fay Gough Cleaning toilet, office and 2 x cuts of wildlife at the allotments 132.00
Bob Gough Grounds Maintenance 384.00
Open Spaces Society Annual Subscription 45.00
Affinity Water Clean water bill – Harris Lane Pavilion Changing rooms 47.54
Affinity Water Clean water bill – Allotments 63.14
Petty Cash Petty Cash   – amount to take up to £200 imprest system for Feb 2018 80.91
SLCC Annual Subs 147.00
ALCC Annual Subs 30.00
Petty Cash Petty Cash   – amount to take up to £200 imprest system for March 2018 14.91
Gristwood & Toms Removal of 2 fallen trees in Rookery Field 354.00
Mrs Amanda Leboff Reimburse for ACS equipment 50.36
  TOTAL 9711.56

Following a proposal and seconder, it was:-

RESOLVED that at the April 2018 meeting, accounts for March 2018 (£9,711.56), be approved for payment.

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for February and March 2018 be approved.
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash reports for February and March 2018 be approved
  3. Section 137 Grant Requests:

Shenley District and Horticultural Society grant request (£200 was given in 2015, 2016 and 2017)

Following a proposer and a seconder it was RESOLVED to approve a donation of £200.

  1. The Council REVIEWED and APPROVED the ‘Review Of Internal Audit Effectiveness’.
  2. The Council REVIEWED and APPROVeD the ‘Financial And Management Risk Assessment’.
  3. The Council NOTED and ACCEPTED the Internal Audit Engagement Letter with IAC and the GDPR Data Protection Officer Engagement Letter with IAC from 1st April 2018 until 31st March 2021It was at this point in the meeting that the Parish Council NOTED the resignation of Councillor Robert Perlmutter as a Parish Councillor. Cllr Susman thanked him for all his hard work for Shenley. The Clerk informed the meeting that the notice for a Casual Vacancy will be put out on the 4th April 2018.140/17.         The meeting ended at 9.10p.m.                                           ChairmanACTION LIST – TUESDAY 3 APRIL 2018
provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Vacancy Advertise Casual Vacancy Clerk ACTIONED
Bank Accounts Clerk to contact Metro bank with the minutes of the meeting Clerk ASAP
Police Cllr Gilligan to draft letter to police commissioner requesting more police in Shenley Cllr Gilligan ASAP
CCTV Clerk to investigate cost of dummy CCTV cameras Clerk ASAP
Land off Cowley Hill Clerk to write to planning stating objection Clerk ASAP
Public Land –Well End Cllr Gilligan to contact HCC Cllr Gilligan ASAP
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