Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 3 APRIL 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, Robert Perlmutter, Anthony Spencer, William Susman (Chair) and Peter Wayne.

• In attendance:            Amanda Leboff, Clerk to the Council

 

131/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Helen Hussain and County Councillor Morris Bright.

 

132/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

Councillor Gilligan declared a personal interest in planning application 18/0425/HSE

PREJUDICIAL -none.

 

133/17                      Minutes of the Parish Council Meeting held on 6^th March 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6^th March 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

134/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

135/17.         Questions by residents of Shenley Parish

• The Chairman welcomed the 16 members of the public to the meeting and invited Claire Crossan to address the meeting with her question:

With regards to planning application 17/2494/out – 58 dwellings on land north of Potters Lane.

SPC response.

The meeting did not object to the application; however the meeting did stress that this had been an area identified for future development and request the 58 houses are taken from the total for Shenley housing allocation.

With regards to planning application 17/2493/out

Land off Cowley Hill

Outline planning application 2 form entry primary school.

SPC response

The meeting did not object to the application; however the meeting did question distance of the school from the EWC which forms its catchment area.

Residents of well end and Cowley Hill are quite rightly and justifiably angered and upset by SPC voting in favour of development away from your village and in the same token using the situation to your advantage.

Cowley Hill a working stable yard, will be suffering severe loss of grazing and off road riding, the planned houses for gratuity and not need.

Your total lack of regard and support is not in the spirit of co-operation we strive for, therefore can the SPC not combine efforts with Borehamwood for rational and aesthetic planning in a places not to upset and destroy?

 

Ms Crossan addressed the Parish Council and said she wanted to make the meeting aware that the site in question is an agricultural site and on the proposal its usage is down as none however it is being used.

 

Cllr Susman highlighted that development is not wanted anywhere in Hertsmere but the pressure to build is immense. Cllr Spencer followed this by stating that if development does not occur then Government will enforce development. Furthermore Cllr Gilligan said that the Neighbourhood Plan would be challenging Hertsmere on the total number of houses to be built. She went on to say that the issue of building the school had been in the pre-application stage with Hertsmere planning for 18 months.

 

Ms Crossan asked why the site was being considered at all for a school as it is believed to be in completely the wrong area to develop as it is supposed to cater for the Elstree Corridor which is a mile away.

 

Following a lengthy discussion it was AGREED that the Parish Council would e-mail Hertsmere Planning and state that – following the April Parish Council meeting and further community feedback, Shenley Parish Council OBJECT to the development of a school at the land off Cowley Hill, as it is believed that this is an inappropriate location for a school.

 

Ms Crossan asked if a Bridal Way could be put at the land at the top of Potters Lane. It was highlighted that this would need to be actioned by Hertfordshire County Council.

 

• The Chairman invited Dr Ramani to address the meeting. Dr Ramani informed the meeting that Hertfordshire County Council have said that enforcement Action can be taken regarding the Common Land that has been fenced off in Well End. Cllr Gilligan informed the meeting that she will be emailing Hertfordshire County Council details regarding this.       With regards to enforcement action being taken, Cllr Gilligan will speak with the Clerk about writing to County Council.

 

 

 

 

136/17.         Reports of Committee, Members and Clerk

1. St.Martin’s Church – Development   
2. Cllr Susman on behalf of the Parish Council said the SPC would be more than happy to support the project. It was AGREED the Clerk would arrange a meeting between Dr Bradley and Cllr Gilligan and Cllr Susman to discuss taking the project forward.
3. Dr Bradley said she would welcome the Parish Council’s support and help in completing forms and taking the project forward.
4. Dr Jane Bradley addressed the meeting regarding applying for planning permission to build an extension at St.Martin’s Church. The extension would house a coffee area that could be used as a drop in for parents after the school run as well as a meeting place for the community. It could also be used as a communal hall for meals on Wheels.
5. Domain name – discuss the removal of the domain – “shenley-pc.gov.uk”
6. It was explained to the meeting that the Parish Council are no longer able to use shenley-pc.gov.uk to divert emails to another domain. It was AGREED that the Parish Council would no longer use the domain shenley-pc.gov.uk” and would only use Shenleyvillage.org.
7. Hertsmere Local Plan – Update 
8. Nothing to report
9. Neighbourhood Plan – Update 
10. Cllr Beaton informed the meeting that Angela the NP consultant is currently working on the draft plan which will be ready to be received on Tuesday 24^th April. Cllr Beaton informed the meeting that the feedback on the survey carried out by the Neighbourhood Plan team has been excellent.
11. Action for a Cleaner Shenley – Update 
12. The ACS group is active once again and will be litter picking monthly. The group met on Easter Sunday and litter picked along Mimms Lane. This led on to a discussion regarding the lack of police being seen in Shenley. It was AGREED that Cllr Gilligan would draft a letter to the police commissioner asking for more police in Shenley. The discussion then moved on to the CCTV camera that is being well used in Shenley. It was AGREED that the clerk would get quotes from Stevenage CCTV for dummy cameras to be put in place with signs.
13. Community Payback Scheme – Update
15. Councillor Beaton informed the meeting that the group continue to do excellent work. Following a complaint form a resident regarding litter in Bell Lane, the team went along and cleared it all.
16. Harris Lane/Rookery Field
17. Nothing to report.
18. Allotments 
19. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
20. Shenley Fete
21. Cllr Beaton informed the meeting that unfortunately there will no longer be the racing ferrets at the fete, however there may be pony rides in their place.
22. Media Committee 
23. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
24. CSP
25.  
26. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
27. Police – Safer Neighbourhood Newsletter
28. The information was not received by the meeting.
29. Shenley Park Trust 
30. 137/17.         Correspondence
31. The AGM took place and points that were noted were the entrance to the park and the condition of the greenhouses.

1. Receipt of the following correspondence was reported and noted:

 

138/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No.	Address	Proposed Development
18/0458/HSE	110 London Road, Shenley, Hertfordshire, WD7 9BS	Conversion of garage to habitable room with new front window
18/0425/HSE	Pond House, Mimms Lane, Shenley, Radlett	Construction of detached timber garage to front of property.
* 18/0542/HSE	41A London Road Shenley Hertfordshire WD7 9ER	Erection of detached outbuilding in rear garden.
* 18/0530/HSE	7 Emmett Close Shenley Hertfordshire WD7 9LG	Single Storey Rear Extension

 

With regards to;

18/0421/FUL

Land Rear Of Summerhill And Northfields King Edward Road Shenley Hertfordshire

Construction of detached 2 storey 4 bed house with accommodation within the roof space with associated landscaping, parking, refuse provision and bike store (Revised application)

The meeting OBJECTED to this application on the grounds that:-

*The development is too big

*It is an overdevelopment within the greenbelt

*The application goes against policies H8 & H11

*This is a tandem back garden development which is unacceptable

*The new height of the building will result in the neighbouring properties such as “Pen Y Bryn” having the light blocking the only window in a habitable room

*The original 3 bedroom application was reluctantly accepted by neighbours who acknowledge the need for new housing.

*The new development breaches the distance allowed between a new build development and an existing property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

139/17.         Financial matters

1. Accounts for payment –March2018 cheques

Payment To	Reason	Total Amount
Nicky Beaton	Reimburse for items for Community Payback	121.41
Shenley Methodist Church	Hire of Methodist Church Hall – Neighbourhood Plan	21.00
Banner	printer cartridges	76.78
John O’Conner	Grounds Maintenance	144.00
Dor 2 Dor	Deliver Shenley Village Matters	143.00
Mrs Amanda Leboff	Reimburse monthly Xero payment ( Feb and March)	64.80
E-On	The Cage	8.21
E-On	Seasonal illuminations	60.59
Mrs Amanda Leboff	Wages	1087.73
HMRC	Payment	212.58
Herts CCTV Partnership ltd	Sim Card (2 year contract)	936.00
Hertfordshire CCTV partnership	Spur on Porters Park Drive	216.00
BT	Office phone and broadband	94.70
ImaginePlaces	Neighbourhod Plan Support	8268.00
Fay Gough	Cleaning toilet, office and 2 x cuts of wildlife at the allotments	132.00
Bob Gough	Grounds Maintenance	384.00
Open Spaces Society	Annual Subscription	45.00
Affinity Water	Clean water bill – Harris Lane Pavilion Changing rooms	47.54
Affinity Water	Clean water bill – Allotments	63.14
Petty Cash	Petty Cash   – amount to take up to £200 imprest system for Feb 2018	80.91
SLCC	Annual Subs	147.00
ALCC	Annual Subs	30.00
Petty Cash	Petty Cash   – amount to take up to £200 imprest system for March 2018	14.91
Gristwood & Toms	Removal of 2 fallen trees in Rookery Field	354.00
Mrs Amanda Leboff	Reimburse for ACS equipment	50.36
	TOTAL	9711.56

Following a proposal and seconder, it was:-

RESOLVED that at the April 2018 meeting, accounts for March 2018 (£9,711.56), be approved for payment.

1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for February and March 2018 be approved.
2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash reports for February and March 2018 be approved
3. Section 137 Grant Requests:

Shenley District and Horticultural Society grant request (£200 was given in 2015, 2016 and 2017)

Following a proposer and a seconder it was RESOLVED to approve a donation of £200.

1. The Council REVIEWED and APPROVED the ‘Review Of Internal Audit Effectiveness’.
2. The Council REVIEWED and APPROVeD the ‘Financial And Management Risk Assessment’.
3. The Council NOTED and ACCEPTED the Internal Audit Engagement Letter with IAC and the GDPR Data Protection Officer Engagement Letter with IAC from 1^st April 2018 until 31^st March 2021It was at this point in the meeting that the Parish Council NOTED the resignation of Councillor Robert Perlmutter as a Parish Councillor. Cllr Susman thanked him for all his hard work for Shenley. The Clerk informed the meeting that the notice for a Casual Vacancy will be put out on the 4^th April 2018.140/17.         The meeting ended at 9.10p.m.                                           ChairmanACTION LIST – TUESDAY 3 APRIL 2018

provision	action	by	action
Planning Applications	Letter to Hertsmere Borough Council advising of the Council’s opinions.	Clerk	ACTIONED
Vacancy	Advertise Casual Vacancy	Clerk	ACTIONED
Bank Accounts	Clerk to contact Metro bank with the minutes of the meeting	Clerk	ASAP
Police	Cllr Gilligan to draft letter to police commissioner requesting more police in Shenley	Cllr Gilligan	ASAP
CCTV	Clerk to investigate cost of dummy CCTV cameras	Clerk	ASAP
Land off Cowley Hill	Clerk to write to planning stating objection	Clerk	ASAP
Public Land –Well End	Cllr Gilligan to contact HCC	Cllr Gilligan	ASAP

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 6 MARCH 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, William Susman (Chair) and Peter Wayne.

• In attendance:            Amanda Leboff, Clerk to the Council

 

121/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Robert Perlmutter, Anthony Spencer and County Councillor Morris Bright.

 

122/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

123/17                      Minutes of the Parish Council Meeting held on 6^th February 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6^th February 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

124/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

125/17.         Questions by residents of Shenley Parish

There were none

 

126/17.         Reports of Committee, Members and Clerk

1. Annual Parish Meeting – 15/03/18 
2. It was AGREED that the Annual Parish Meeting would be advertised on the noticeboards and via Facebook and the website. Following a discussion it was AGREED that as of 2019 the Annul Parish Council meeting would be held before the March Parish Council meeting, starting at 7pm.
3. Website – Update on using an outside company
4. Following a discussion it was AGREED that the Council did not want an outside company to come and wipe out all of the hard work Dayaram Nakrani has done on building the Parish Council website. It was AGREED that the Clerk would meet with Dayaram to learn how to update the website along with Councillor Edel. Moreover it was AGREED that the static information such as clubs, societies and Parish Council committees would only be updated annually in June following the Annual Parish Council meeting.
5. GDPR – update
6. See point 129/17 (vi)
7. Hertsmere Local Plan – Update 
8. Nothing to report
9. Neighbourhood Plan – Update 
10. See point 129/17 (v)
11. Action for a Cleaner Shenley – Update 
12. Councillor Susman started by congratulating Cllr Beaton on her hard work with the ACS group, emphasising that he would like to see them doing nicer jobs around Shenley such as planting as this would be more pleasant for them. However Cllr Beaton said that things such as litter picking need to be done as this is not being done by Hertsmere.
13. Community Payback Scheme – Update
14. Councillor Beaton informed the meeting that to date the Community payback team have done 36 sessions which equates to £5,400. The Clerk was asked to email Tim Burt to ask him when the £600 that had been allocated from County Councillor Bright’s budget to work on Radlett Lane that was scheduled for 26/02/18 would be done and what exactly are the works.
15. Pursley Field – Update
16. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
17. Harris Lane/Rookery Field
18. It was AGREED that the Clerk would chase Gristwood and Toms to find out when the fallen trees would be removed and the tree survey will take place. Cllr Susman informed the meeting he had met with Mr and Mrs Gough regarding the missing fencing and will discuss this with the clerk.
19. Allotments 
20. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
21. Shenley Fete
22. Cllr Beaton informed the meeting that preparations are running to plan.
23. Media Committee 
24. Shenley Village Matters was sent out successfully. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
25. CSP
26.  
27. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
28. Police – Safer Neighbourhood Newsletter
29. Information was noted.
30. Shenley Park Trust 
31. The date of the upcoming AGM was advertised in Shenley Village Matters.
32. Review of workload 127/17.         Correspondence
33.  
34. The meeting AGREED the Clerks workload will be eased when we move to online banking. Cllr Susman NOTED a date for the Clerk’s review needs to be set.

1. Receipt of the following correspondence was reported and noted:

 

128/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No.	Address	Proposed Development
18/0308/HSE	37 Greenwood Gardens, Shenley, Hertfordshire, WD7 9LF	Erection of Conservatory
18/0344/HSE	33 Harris Lane Shenley Hertfordshire WD7 9EF	Relocation of main entrance door to front elevation and erection of new porch; first floor rear extension; changes to fenestration.

 

With regards to;

18/0265/FUL

Thatched Cottage Silver Hill Borehamwood Hertfordshire

Demolition of existing fire damaged building & erection of a replacement 4-bed detached dwelling with accommodation within the roof space & detached double garage.

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

With regards to;

18/0266/LBC

Thatched Cottage Silver Hill Borehamwood Hertfordshire

Demolition of existing fire damaged building & erection of a replacement 4-bed detached dwelling with accommodation within the roof space & detached double garage. (Listed Building Consent)

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

129/17.         Financial matters

1. Accounts for payment –February 2018 cheques

Payment To	Reason	Total Amount
E.ON	The Cage	8.43
Hertfordshire County Council	Stationary	27.60
Shenley Village Hall Management Cttee	Hire of Village Hall for meetings	133.00
Mrs Amanda Leboff	Mileage Expenses for 2017 & reclaim 9 tickets for Highclere Castle	180.50
Mrs Amanda Leboff	Wages	1087.72
HMRC	Payment	212.58
Petty Cash	Petty Cash   – amount to take up to £200 imprest system for January 2018	143.39
Fay Gough	Cleaning toilet, office (January payment)	32.00
Bob Gough	Grounds Maintenance 14th & 15th cuts (January payment)	768.00
HAPTC	Law and Procedures training	40.00
Castle Water	Harris Lane Pavilion (18month worth) correct meter reading has since been given	376.79
Caprin Printers	Printing SVM	1685.00
Clore Shalom School	Grant for swimming transportation	1312.50
BT	Office phone and broadband	87.56
	TOTAL	6095.07

Following a proposal and seconder, it was:-

RESOLVED that at the March 2018 meeting, accounts for February 2018 (£6,095.07), be approved for payment.

1. It was AGREED that the monthly budget monitoring report will be sent out following the meeting and will be approved at the April meeting
2. It was AGREED that the monthly petty cash report will be sent out following the meeting and will be approved at the April meeting
3. Section 137 Grant Requests: There were none
4. Request for a further £15,000 to be earmarked for the Neighbourhood PlanAs the Neighbourhood Plan had developed it has become clear how much the costs involved are. A health check will also be required which is a further cost.Following a proposer and a seconder the Council unanimously RESOLVED to give an additional £15,000 to the Shenley Neighbourhood Plan. This money will be moved from Long Term Earmarked Reserves to Short Term Earmarked Reserves (£5,000 will be deducted from the 3 projects currently in Long Term Earmarked Reserves). This is in addition to the £5,000 already earmarked in Short Term Earmarked Reserves.
5. Cllr Beaton continued that they are hoping for a Public meeting in May and the launch of the 6 week consultation period to begin at the fete.
6. Councillor Beaton updated the meeting with regards to progress that has been made so far regarding the Shenley Neighbourhood plan with the initial draft being worked on with the consultant Angela Hoch which will use up the last of the £15,000 grant money. It is unlikely that a second grant will be anywhere near as generous.
7. General Data Protection Regulation May 2018
8. Following a proposer and a seconder the Council RESOLVED to use Audit-IAC (Kevin Rose) our current Internal Auditor to take on responsibility as GDPR controller. The cost will be the same as the Internal Audit (e.g. 2017= £380 +VAT)
9. Adopt Internal Financial Controls
10. Amendments were made and approved. Following a proposer and a seconder the Council RESOLVED to ADOPT the Internal Financial Controls.
11. Changing Bank for Shenley Parish Council from NatWest To Metro Bank
    • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Parish Council bank account from NatWest to Metro Bank.
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
    • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
    • Following a proposer and a seconder Shenley Parish Council NOTED that notwithstanding the dual authority requirement, a second ‘petty cash’ current account (connected the Shenley Parish Council Account) is required with debit card(s) to be issued. Those authorised to operate the account along with the administrator (the Clerk) will be authorised to hold and use the debit cards(s).
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Parish Council be sent to Metro Bank with the banking paperwork.
12. Changing Bank for Shenley Community Activities Group (SCAG) from NatWest to Metro Bank

• Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Community Activities Group bank account from NatWest to Metro Bank.
• Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
• Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
• Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Community Activities Group be sent to Metro Bank with the banking paperwork.

 

130/17.         The meeting ended at 9.15p.m.                                           Chairman

 

 

 

ACTION LIST – TUESDAY 6 MARCH 2018

provision	action	by	action
Planning Applications	Letter to Hertsmere Borough Council advising of the Council’s opinions.	Clerk	ACTIONED
Website	Clerk and Cllr Edel to meet with Dayaram to learn how to update the website	Clerk	ASAP
Bank Accounts	Clerk to liaise with Metro bank regarding changing banks	Clerk	ASAP
AGM	Advertise AGM – 15/03/18	Clerk	ACTIONED