MINUTES OF THE MEETING HELD ON TUESDAY, 4 SEPTEMBER 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Annette Edel, Rosemary Gilligan, Nigel Heller and William Susman (Chair).

• In attendance:            Amanda Leboff, Clerk to the Council

 

43/18.            Apologies for Absence.

Apologies for absence were submitted from Councillors, Helen Hussain, Gavin O’Sullivan, Anthony Spencer and Peter Wayne and County Councillor Morris Bright.

 

44/18.            Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

45/18.            Minutes of the Parish Council Meeting held on 3^rd July 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 3^rd July 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

 

46/18.            Review of Action Plan from above meetings

The Action plan was NOTED.

 

47/18             Questions by residents of Shenley Parish

The chairman welcomed residents to the meeting

 

The chairman invited Mr Vezey to address the meeting. Mr Vezey asked what is happening regarding speeding on London Road specifically as you come in and out of the village to and from Well End. He said that there have been lots of references to speeding elsewhere in Shenley but no on London Road. Councillor Susman said that the Drive Safe Scheme that was looked at several years ago needs to start all over again. It needs at least 10 volunteers with one lead volunteer at each location (suggested locations were London Road, Porters Park Drive and Black Lion Hill). The last time this was looked into there was an issue regarding the collecting of the speed camera itself. Cllr Heller has since spoken with PCSO Chris Ramdeen, who has offered to collect and bring the speed camera when it is needed. Mr Vezey said he was happy to volunteer again for the scheme.

 

The meeting went on to discuss the possibility of additional signage on London Road. It was AGREED the clerk would arrange a meeting with Tim Burt from HCC to discuss various issues and solutions surrounding speeding in Shenley. Councillor Gilligan suggested the improvements being funded as the village is used as a cut through.

 

Cllr Heller went on to inform the meeting that he spoke with PCSO Chris Ramdeen about the parking of the cars at Shenley Primary. He has since been to take down the numbers of the cars that were parked on the pavement and will monitor the situation.

 

Cllr Susman thanked Mr Vezey for attending the meeting.

 

 

48/18.            Reports of Committee, Members and Clerk

1. Approve And Adopt Internal Financial Controls (Needed To Change Bank Accounts) 
2. Following a proposal and a seconder it was agreed to ADOPT the Internal Financial Controls
3. Issue of humps on London Road – Cllr O’Sullivan
4. The Chairman suggested that this will be discussed with Highways
5. Planning Applications – Cllr O’Sullivan 
6. The meeting agreed felt that it is still beneficial for residents to be able to continue to approach the Parish Council regarding planning applications.
7. Neighbourhood Plan – Neighbourhood Development Order
8. Following a proposer and a seconder it was AGREED to support and move forward with a Shenley NDO. It was emphasised that this will only happen if the community support it.
9. Councillor Beaton informed the meeting that the next public meeting will be held on 13^th September 2018 at The Chapel. The meeting were then informed that the Neighbourhood Development Order’s (NDO) are done out by Parish Councils with the majority of funding for them coming from landowners and developers. The NDO allows for a referendum to be carried out, and is a way for all members of the Parish to vote on development. The NDO will end up being a planning application.
10. Neighbourhood Plan – Becoming the NEW Parish Plan 
11. Following a proposer and a seconder it was AGREED that with immediate effect the Shenley Neighbourhood Plan will also be the new Shenley Parish Plan.
12. Parish Council Election Costs – £7,030.45
13. The meeting NOTED the costs incurred for the Parish Council Election.

 

1. Action for a Cleaner Shenley – Update 
2. Cllr Beaton informed the meeting that a member of the Action for a Cleaner Shenley Group wondered what the statistics are for the group. The meeting were informed that 84hours of work have been completed by the team with the collection of over 119 bags of waste. The meeting thanked Cllr Beaton and the volunteers for the work they are doing.
3. Community Payback Scheme – Update
4. Councillor Beaton informed the meeting that this is going very well. The issue of the disposal of the rubbish continues as neither HBC nor HCC will collect the rubbish. The clerk has contacted John O’Connor or a quote to remove the rubbish.
5. Sir Richard Cox Charity 
6. The meeting thanked the fete and carnival committee for their very generous donation. The fete and carnival committee suggested the Sir Richard Cox Charity give tickets for a children’s pantomime to children at the Women’s’ refuge. It was agreed this was a good idea
7. Harris Lane/Rookery Field

The clerk informed the meeting that she has chased Gristwood and Toms regarding the tree works that are needed in Rookery and Harris Lane fields.

 

1. Allotments  
2. The meeting were informed there is a communal picnic on Sunday 9^th September at the allotments.
3. Shenley Fete
4. Cllr Beaton informed the meeting that the fete has distributed over £6, 000 to local charities. The meeting thanked Cllr Beaton and the fete committee for all their hard work.
5. Media Committee
6. The media committee met. The website is being worked on and they are looking to see if anyone can spare a couple of hours a month to help. The articles for the next edition of SVM need to be sent in now.
7. Shenley Community Activities Group 
8. The Clerk informed the meeting that the matinee performance of the show Motown has been booked for 13^th December. Letters will be sent out in the next couple of weeks.
9. Police Update 
10. Cllr Heller informed the meeting that PCSO Chris Ramdeen will be attending the October Parish Council meeting.
11. Shenley Park Trust  
12. The meeting were informed that the Park Trust met last week and that their finances are looking much healthier. They will begin works to the entrance in February 2019.
13. Future Initiative Committee It was agreed this would be removed from further agendas as all communication is sent via email.50/18.            Planning Applications
14. The following planning applications were before the meeting. The meeting AGREED that;
15.  
16. 49/18.            Correspondence
17. The clerk will send out a date for a meeting

1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.

Application No.	Address	Proposed Development
18/1041/FUL	Allotment Site, Stapleton Road, Borehamwood, Hertfordshire	Installation of 2 x 40ft converted steel containers set on oak beams, for the purpose of housing lockers & gardening equipment
18/1357/HSE	8 Southerton Way Shenley Hertfordshire WD7 9LJ	Part retrospective application for partial conversion of double garage to habitable room and first floor side extension with alterations to roof following grant of permission under application: 17/2265/HSE (revised application) (amended by plans received 23/08/2018)
18/1317/VOC	3 Old Nursery Close Shenley Hertfordshire WD7 9FD	Variation of condition 3 (Approved Plans) of permission 17/2292/HSE – To extend NW elevation from 3.1 to 3.3 metres
18/1456/HSE	8 Anderson Road, Shenley, Hertfordshire, WD7 9EQ	Two storey side extension and single storey rear extension
18/1488/HSE	2 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD	Single storey side and rear extension
18/1469/HSE	10 Cox Close, Shenley, Hertfordshire, WD7 9JQ	Single storey rear infill extension
18/1527/HSE	52 London Road Shenley Hertfordshire WD7 9DY	Part single part two storey rear extension following demolition of existing single storey rear extension
18/1529/HSE	16 Raphael Close Shenley Hertfordshire WD7 9JG	Single storey rear extension

 

With regards to:

18/1182/FUL

45 and 47 North Avenue, Shenley, Hertfordshire

First floor rear extensions and alterations to the roof

• The meeting OBJECTED to this application on the grounds that:-
• The development is too large
• The development is not in keeping with the street scene
• It is not in-keeping with the emerging Neighbourhood Plan

 

With regards to:

18/1360/VOC

Land Adjoining 1,3 & 5 Shenleybury Cottages, Shenleybury, Shenley, Hertfordshire

Variation to condition 4 (No more than 2 caravans, 1 of which shall be static) of planning permission TP/10/1826 allowed on appeal APP/N1920/A/11/2151457 To – no more than 4 caravans, 2 of which shall be static.

The Council STRONGLY OBJECTED to this application. The council have since been told by HBC that ‘This application was returned by the Council under the relevant section of the Planning Act and we will not be determining it’.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

51/18.            Financial matters

1. Accounts for payment –September 2018 meeting

• The following accounts for the September 2018 meeting were received:
• July 2018 Payments

Payment To	Reason	Total Amount
BT	Office phone and broadband	87.25
PC Express	PC encryption, monitored back up and hard drive	480.00
Caprin Limited	Printing- flyers for NP	144.00
William Susman	Reimburse for items for Community Payback + replacement Hub cupboard key	60.95
WI	£200 grant towards the Shenley WI Century celebrations	200.00
Mrs Amanda Leboff	Reimburse monthly Xero payment ( June)	32.40
E.ON	Harris Lane	38.86
John O’Conner	Grounds Maintenance	144.00
Hertfordshire County Council	Stationary	181.57
Provence Private Hire Ltd	SCAG trip – coaches to Windsor	1010.00
HMRC	July payment	201.99
Mrs Amanda Leboff	Wages	1084.81
Petty Cash	Petty Cash – amount to take up to £200 imprest system for June 2018	59.82
	TOTAL	3725.65

 

 

August 2018 Payments

Payment To

Reason

Total Amount

 

E.On	The Cage	38.86
Ricoh	Photocopier Toner	56.77
BT	Office Phone And Broadband	93.01
Shenley Methodist Church	Hire Of Methodist Church Hall – Neighbourhood Plan	7.00
Shenley Chapel	Hire Of Hall For Neighbourhood Plan Public Meeting	150.00
Shenley Chapel	Deposit – Hire Of Hall For Neighbourhood Plan Public Meeting	200.00
Mrs Amanda Leboff	Reimburse Monthly Xero Payment ( July) + Expenses	53.35
William Susman	Reimburse For Items For Community Payback	101.85
Hertfordshire County Council	Stationary	25.54
Banner	Printer Cartridges	271.64
Imagineplaces	Support And Work	1344.00
John O’Conner	Grounds Maintenance	144.00
E.ON	The Cage	19.40
Petty Cash	Petty Cash – Amount To Take Up To £200 Imprest System For July And August 2018	150.48
Fay Gough	Cleaning Toilet & Office	32.00
Fay Gough	Wildlife And Tree Loping	220.00
Bob Gough	Grounds Maintenance	384.00
HMRC	August Payment	201.99
Mrs Amanda Leboff	Wages	1084.81
Castle Water	Harris Lane Pavilion	141.04
	TOTAL	3291.90

 

1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for July and August be approved
2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
3. Grant Requests using General Power of Competence: the meeting AGREED to give the Shenley Primary School £1,500 towards the cost of the swimming coach expenses.

1. The council RESOLVED to ACCEPT and APPROVE the Parish Council insurance quote Came and Company for £2,616.88 (using Ecclesiastical, this includes a reduction due to long term agreement which expires 30^th October 2020).

1. The council RESOLVED to ACCEPT and APPROVE the amendment to the Earmarked Reserves52/18.            The meeting ended at 9.30p.m.                                                       Chairman

MINUTES OF THE MEETING HELD ON TUESDAY, 3 JULY 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, William Susman (Chair), Anthony Spencer and Peter Wayne.

• In attendance:            Amanda Leboff, Clerk to the Council

 

Councillor Susman began the meeting by welcoming Nigel Heller as the newly elected Parish Councillor following last week’s election.

 

33/18.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel, Helen Hussain and County Councillor Morris Bright.

 

34/18.           Declarations of Interests

PERSONAL – Councillors Gilligan, Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

35/18.           Minutes of the Parish Council Meeting held on 5^th June 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 5^th June 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

 

36/18.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

37/18                        Questions by residents of Shenley Parish

The chairman welcomed several residents to the meeting

 

The chairman invited Mrs Ashman to address the meeting. Mrs Ashman was concerned about planning application 18/1160/LBC. Mrs Ashman highlighted that there is already a planning application at HBC for the gates for the property and was unsure why a second application has been submitted. Mrs Ashman is concerned that the large padlock on the gate and the desire to put up fencing detracts from Grade II heritage. It was also highlighted that in 1999 a request for a shed to be erected was refused by HBC and this was upheld by an appeal. Cllr Susman thanked Mrs Ashman and said these points would be noted when discussing the application.

 

Cllr Susman invited Mr Midson to address the meeting. Mr Midson questioned why discussion on a Shenley Facebook group was suggesting a zebra crossing near Novita on London Road. This led to a wider discussion about the need for another zebra crossing on London road.

 

Finally Cllr Susman invited Mr Godfrey to address the meeting regarding planning application 18/1154/CLP. Mr Godfrey explained that despite the wording of the planning application suggesting the request for a mobile home to be erected in his garden it is more in line with appearing as a purpose built granny annex. Mr Godfrey highlighted the development will be sympathetic to the street scene of Old Nursery Close and showed proposed pictures to the meeting. Cllr Susman thanked Mr Godfrey and said these points would be noted when discussing the application.

 

38/18.           Reports of Committee, Members and Clerk

1. Approve and Adopt Standing Orders 
2. Following a proposal and a seconder it was agreed to ADOPT the Standing Orders
3. Update of Parish Councillor Election
4. The Chairman informed the meeting that Nigel Heller had been elected to the Parish Council on 28^th June.
5. Letter from resident regarding the condition of Mimms Lane 
6. The meeting NOTED the letter that had been sent by Mr Perkins to Cllr Heller regarding the condition of Mimms Lane. Since the letter was sent the pot holes have since been repaired. It was AGREED that Cllr Heller will contact Mr Perkins to ensure he is happy with the outcome.
7. Neighbourhood Plan – Update
8. Councillor Beaton informed the meeting that the official launch of the Plan took place at the Shenley Village Fete on Sunday 1^st July. The stall was well attended throughout the day. So far there have been 30 responses to the online survey. The consultation is open until 15^th September. Following the responses the plan will be amended accordingly. The NP is progressing in line with the statutory requirements. Hopefully the plan will be submitted by mid-October.
9. Action for a Cleaner Shenley – Update 
10. Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group are meeting regularly. The meeting thanked Cllr Beaton and the volunteers for the work they are doing.
11. Community Payback Scheme – Update
12. Councillor Beaton informed the meeting that this is going very well. The team are attending regularly and have tidied the triangle opposite Novita. Cllr Susman has collected and disposed of the bags of waste.
13. Harris Lane/Rookery Field

It was NOTED that the bin along the dividing hedge between Rookery and Harris Lane Fields has still not been emptied. The clerk will again contact O’Connor’s.

 

1. Allotments  
2. The allotment committee met on Tuesday 26^th June.
3. Shenley Fete
4. Cllr Susman began by thanking Cllr Beaton and her husband Guy for their hard work in organising another excellent fete. Cllr Beaton informed the meeting that the fete raised more money than in 2017.
5. Media Committee
6. A date for the next meeting needs to be set. It was AGREED Cllr Heller would join the media committee.
7. Shenley Community Activities Group
   Following a lengthy discussion it was AGREED that the regulations for the trips need to be amended to ensure that Shenley residents get priority and any non-Shenley residents will receive a place if there is space. Cllr Susman wants booking forms and payments to be online.
8.  
9. The Clerk informed the meeting that the trip to Windsor was heavily oversubscribed and several of the residents were upset at not having been given a place on the trip and in turn had been very rude to the Clerk. It was AGREED the Clerk should not be spoken to in this manner.
10. Police Update    
11. It was AGREED that Cllr Heller would act as the Parish Council’s police liaison. Cllr Susman informed the meeting that he has purchased a life size cut out of a police officer to use as a deterrent.
12. The Police have been doing speed boards on Black Lion Hill. It was agreed that Cllr Heller would speak to the police regarding Shenley residents who put alerts on Facebook warning people of the speed boards/vans.
13. Chris also said he would be going to Shenley Primary School one morning to speak to parents who are parking on the pavements opposite the school.
14. Cllr Susman informed the meeting that he had met with PCSO Chris Ramdeen. Chris had confirmed that he has reported the dumped cars on Pippin Close to the DVLA as they are the only ones that can remove them. Following a lengthy discussion it was AGREED that Cllr Spencer would speak to the police Borough Commissioner about the need for more policing resources in Shenley.
15. Shenley Park Trust
16. 39/18.           Correspondence
17. The meeting were informed that the Park Trust met last week and that they will be looking into borrowing funds in order to carry out much needed works to the entrance of the park.

1. Receipt of the following correspondence was reported and noted: The following planning applications were before the meeting. The meeting AGREED that;
2. 40/18.           Planning Applications
3. There was none

1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.

Application No.	Address	Proposed Development
18/1031/HSE	7 Andrew Close, Shenley, Hertfordshire, WD7 9LN	Erection of first floor side extension
18/1154/CLP	4 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD	Stationing of mobile home within the residential curtilage of the dwelling for ancillary purposes to the main house. Certificate of Lawful Development (proposed)

 

With regards to:

18/1023/FUL

Shenley Cricket Club, Shenley Park, Radlett Lane, Shenley

Retrospective application for a single storey rear extension

The meeting OBJECTED to the application as inappropriate development within the Greenbelt.

 

With regards to:

18/1186/HSE

122 London Road, Shenley, Hertfordshire, WD7 9BT

Conversion of loft to habitable room to include hip to gable roof alterations, 2 front roof lights, window to side elevation, and rear dormer

The meeting OBJECTED to the application as inappropriate development in a conservation area in view of its bulk, size and mass.

 

With regards to:

18/1160/LBC

The Old Buttery, 7 Grace Avenue, Shenley, Hertfordshire

Retrospective application for the erection of 2 side gates and piers (Application for Listed Building Consent)

The meeting OBJECTED to the application as inappropriate development within a conservation area.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

41/18.           Financial matters

1. Accounts for payment –July 2018 meeting

• The following accounts for the July 2018 meeting were received:

Payment To	Reason	Total Amount
BT	Office phone and broadband	88.78
Fay Gough	Cleaning toilet & office (May 2018)	40.00
Bob Gough	Grounds Maintenance (May 2018)	384.00
IAC Audit and Consultancy LTD	Internal Audit	456.00
AGA Bioengineering	Clean, treat and seal boardwalk and handrail	2022.00
AGA Bioengineering	Electric supply and fitting for pond	4015.20
John O’Conner	Grounds Maintenance – missing payment	144.00
Caprin Limited	Neighbourhood Plan leaflets and banners	414.40
Information Commissioner’s Office (ICO)	Annual Subscription	40.00
Dor 2 Dor	Deliver Shenley Village Matters & NP flyer	238.00
E.AMORIM	Gardener – pond area – January to May 2018	300.00
John O’Conner	Grounds Maintenance	144.00
Castle Water	The Hub – Waste bill	105.54
Shenley Chapel	Hire of Hall for Neighbourhood Plan Public Meeting (replace chq 004460 ref 002636)	120.00
Shenley Chapel	Deposit – Hire of Hall for Neighbourhood Plan Public Meeting (replace chq 004461 ref 002637)	200.00
LCR magazine	Annual Subscription	17.00
Caprin Limited	Printing SVM and flyers and documents for NP meeting	1606.00
ImaginePlaces	support and work	4560.00
E-ON	The Cage electricity	8.11
HCC	Stationary	26.75
Banner	printer cartridges	271.64
Playsafety ltd – ROSPA	Harris Lane gates inspection	180.60
Shenley Methodist Church	Hire of Methodist Church Hall – Neighbourhood Plan	7.00
Fay Gough	Cleaning toilet & office (June and July 2018)	122.00
Bob Gough	Grounds Maintenance (June and July 2018)	768.00
HMRC	June payment	282.04
Mrs Amanda Leboff	Expenses	164.92
Mrs Amanda Leboff	Wages (Back payment of wages included due to underpayment highlighted by auditor)	1200.83
Affinity Water	The Hub – Water bill	163.23
Petty Cash	Petty Cash – amount to take up to £200 imprest system for May and June 2018	199.80
	TOTAL	18289.84

 

1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for May and June be approved
2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
3. Grant Requests using General Power of Competence: the meeting AGREED to give the Shenley WI £200 towards their centenary celebrations.42/18.           The meeting ended at 9.45p.m.                                                       Chairman

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 3 APRIL 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, Robert Perlmutter, Anthony Spencer, William Susman (Chair) and Peter Wayne.

• In attendance:            Amanda Leboff, Clerk to the Council

 

131/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Helen Hussain and County Councillor Morris Bright.

 

132/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

Councillor Gilligan declared a personal interest in planning application 18/0425/HSE

PREJUDICIAL -none.

 

133/17                      Minutes of the Parish Council Meeting held on 6^th March 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6^th March 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

134/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

135/17.         Questions by residents of Shenley Parish

• The Chairman welcomed the 16 members of the public to the meeting and invited Claire Crossan to address the meeting with her question:

With regards to planning application 17/2494/out – 58 dwellings on land north of Potters Lane.

SPC response.

The meeting did not object to the application; however the meeting did stress that this had been an area identified for future development and request the 58 houses are taken from the total for Shenley housing allocation.

With regards to planning application 17/2493/out

Land off Cowley Hill

Outline planning application 2 form entry primary school.

SPC response

The meeting did not object to the application; however the meeting did question distance of the school from the EWC which forms its catchment area.

Residents of well end and Cowley Hill are quite rightly and justifiably angered and upset by SPC voting in favour of development away from your village and in the same token using the situation to your advantage.

Cowley Hill a working stable yard, will be suffering severe loss of grazing and off road riding, the planned houses for gratuity and not need.

Your total lack of regard and support is not in the spirit of co-operation we strive for, therefore can the SPC not combine efforts with Borehamwood for rational and aesthetic planning in a places not to upset and destroy?

 

Ms Crossan addressed the Parish Council and said she wanted to make the meeting aware that the site in question is an agricultural site and on the proposal its usage is down as none however it is being used.

 

Cllr Susman highlighted that development is not wanted anywhere in Hertsmere but the pressure to build is immense. Cllr Spencer followed this by stating that if development does not occur then Government will enforce development. Furthermore Cllr Gilligan said that the Neighbourhood Plan would be challenging Hertsmere on the total number of houses to be built. She went on to say that the issue of building the school had been in the pre-application stage with Hertsmere planning for 18 months.

 

Ms Crossan asked why the site was being considered at all for a school as it is believed to be in completely the wrong area to develop as it is supposed to cater for the Elstree Corridor which is a mile away.

 

Following a lengthy discussion it was AGREED that the Parish Council would e-mail Hertsmere Planning and state that – following the April Parish Council meeting and further community feedback, Shenley Parish Council OBJECT to the development of a school at the land off Cowley Hill, as it is believed that this is an inappropriate location for a school.

 

Ms Crossan asked if a Bridal Way could be put at the land at the top of Potters Lane. It was highlighted that this would need to be actioned by Hertfordshire County Council.

 

• The Chairman invited Dr Ramani to address the meeting. Dr Ramani informed the meeting that Hertfordshire County Council have said that enforcement Action can be taken regarding the Common Land that has been fenced off in Well End. Cllr Gilligan informed the meeting that she will be emailing Hertfordshire County Council details regarding this.       With regards to enforcement action being taken, Cllr Gilligan will speak with the Clerk about writing to County Council.

 

 

 

 

136/17.         Reports of Committee, Members and Clerk

1. St.Martin’s Church – Development   
2. Cllr Susman on behalf of the Parish Council said the SPC would be more than happy to support the project. It was AGREED the Clerk would arrange a meeting between Dr Bradley and Cllr Gilligan and Cllr Susman to discuss taking the project forward.
3. Dr Bradley said she would welcome the Parish Council’s support and help in completing forms and taking the project forward.
4. Dr Jane Bradley addressed the meeting regarding applying for planning permission to build an extension at St.Martin’s Church. The extension would house a coffee area that could be used as a drop in for parents after the school run as well as a meeting place for the community. It could also be used as a communal hall for meals on Wheels.
5. Domain name – discuss the removal of the domain – “shenley-pc.gov.uk”
6. It was explained to the meeting that the Parish Council are no longer able to use shenley-pc.gov.uk to divert emails to another domain. It was AGREED that the Parish Council would no longer use the domain shenley-pc.gov.uk” and would only use Shenleyvillage.org.
7. Hertsmere Local Plan – Update 
8. Nothing to report
9. Neighbourhood Plan – Update 
10. Cllr Beaton informed the meeting that Angela the NP consultant is currently working on the draft plan which will be ready to be received on Tuesday 24^th April. Cllr Beaton informed the meeting that the feedback on the survey carried out by the Neighbourhood Plan team has been excellent.
11. Action for a Cleaner Shenley – Update 
12. The ACS group is active once again and will be litter picking monthly. The group met on Easter Sunday and litter picked along Mimms Lane. This led on to a discussion regarding the lack of police being seen in Shenley. It was AGREED that Cllr Gilligan would draft a letter to the police commissioner asking for more police in Shenley. The discussion then moved on to the CCTV camera that is being well used in Shenley. It was AGREED that the clerk would get quotes from Stevenage CCTV for dummy cameras to be put in place with signs.
13. Community Payback Scheme – Update
15. Councillor Beaton informed the meeting that the group continue to do excellent work. Following a complaint form a resident regarding litter in Bell Lane, the team went along and cleared it all.
16. Harris Lane/Rookery Field
17. Nothing to report.
18. Allotments 
19. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
20. Shenley Fete
21. Cllr Beaton informed the meeting that unfortunately there will no longer be the racing ferrets at the fete, however there may be pony rides in their place.
22. Media Committee 
23. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
24. CSP
25.  
26. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
27. Police – Safer Neighbourhood Newsletter
28. The information was not received by the meeting.
29. Shenley Park Trust 
30. 137/17.         Correspondence
31. The AGM took place and points that were noted were the entrance to the park and the condition of the greenhouses.

1. Receipt of the following correspondence was reported and noted:

 

138/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No.	Address	Proposed Development
18/0458/HSE	110 London Road, Shenley, Hertfordshire, WD7 9BS	Conversion of garage to habitable room with new front window
18/0425/HSE	Pond House, Mimms Lane, Shenley, Radlett	Construction of detached timber garage to front of property.
* 18/0542/HSE	41A London Road Shenley Hertfordshire WD7 9ER	Erection of detached outbuilding in rear garden.
* 18/0530/HSE	7 Emmett Close Shenley Hertfordshire WD7 9LG	Single Storey Rear Extension

 

With regards to;

18/0421/FUL

Land Rear Of Summerhill And Northfields King Edward Road Shenley Hertfordshire

Construction of detached 2 storey 4 bed house with accommodation within the roof space with associated landscaping, parking, refuse provision and bike store (Revised application)

The meeting OBJECTED to this application on the grounds that:-

*The development is too big

*It is an overdevelopment within the greenbelt

*The application goes against policies H8 & H11

*This is a tandem back garden development which is unacceptable

*The new height of the building will result in the neighbouring properties such as “Pen Y Bryn” having the light blocking the only window in a habitable room

*The original 3 bedroom application was reluctantly accepted by neighbours who acknowledge the need for new housing.

*The new development breaches the distance allowed between a new build development and an existing property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

139/17.         Financial matters

1. Accounts for payment –March2018 cheques

Payment To	Reason	Total Amount
Nicky Beaton	Reimburse for items for Community Payback	121.41
Shenley Methodist Church	Hire of Methodist Church Hall – Neighbourhood Plan	21.00
Banner	printer cartridges	76.78
John O’Conner	Grounds Maintenance	144.00
Dor 2 Dor	Deliver Shenley Village Matters	143.00
Mrs Amanda Leboff	Reimburse monthly Xero payment ( Feb and March)	64.80
E-On	The Cage	8.21
E-On	Seasonal illuminations	60.59
Mrs Amanda Leboff	Wages	1087.73
HMRC	Payment	212.58
Herts CCTV Partnership ltd	Sim Card (2 year contract)	936.00
Hertfordshire CCTV partnership	Spur on Porters Park Drive	216.00
BT	Office phone and broadband	94.70
ImaginePlaces	Neighbourhod Plan Support	8268.00
Fay Gough	Cleaning toilet, office and 2 x cuts of wildlife at the allotments	132.00
Bob Gough	Grounds Maintenance	384.00
Open Spaces Society	Annual Subscription	45.00
Affinity Water	Clean water bill – Harris Lane Pavilion Changing rooms	47.54
Affinity Water	Clean water bill – Allotments	63.14
Petty Cash	Petty Cash   – amount to take up to £200 imprest system for Feb 2018	80.91
SLCC	Annual Subs	147.00
ALCC	Annual Subs	30.00
Petty Cash	Petty Cash   – amount to take up to £200 imprest system for March 2018	14.91
Gristwood & Toms	Removal of 2 fallen trees in Rookery Field	354.00
Mrs Amanda Leboff	Reimburse for ACS equipment	50.36
	TOTAL	9711.56

Following a proposal and seconder, it was:-

RESOLVED that at the April 2018 meeting, accounts for March 2018 (£9,711.56), be approved for payment.

1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for February and March 2018 be approved.
2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash reports for February and March 2018 be approved
3. Section 137 Grant Requests:

Shenley District and Horticultural Society grant request (£200 was given in 2015, 2016 and 2017)

Following a proposer and a seconder it was RESOLVED to approve a donation of £200.

1. The Council REVIEWED and APPROVED the ‘Review Of Internal Audit Effectiveness’.
2. The Council REVIEWED and APPROVeD the ‘Financial And Management Risk Assessment’.
3. The Council NOTED and ACCEPTED the Internal Audit Engagement Letter with IAC and the GDPR Data Protection Officer Engagement Letter with IAC from 1^st April 2018 until 31^st March 2021It was at this point in the meeting that the Parish Council NOTED the resignation of Councillor Robert Perlmutter as a Parish Councillor. Cllr Susman thanked him for all his hard work for Shenley. The Clerk informed the meeting that the notice for a Casual Vacancy will be put out on the 4^th April 2018.140/17.         The meeting ended at 9.10p.m.                                           ChairmanACTION LIST – TUESDAY 3 APRIL 2018

provision	action	by	action
Planning Applications	Letter to Hertsmere Borough Council advising of the Council’s opinions.	Clerk	ACTIONED
Vacancy	Advertise Casual Vacancy	Clerk	ACTIONED
Bank Accounts	Clerk to contact Metro bank with the minutes of the meeting	Clerk	ASAP
Police	Cllr Gilligan to draft letter to police commissioner requesting more police in Shenley	Cllr Gilligan	ASAP
CCTV	Clerk to investigate cost of dummy CCTV cameras	Clerk	ASAP
Land off Cowley Hill	Clerk to write to planning stating objection	Clerk	ASAP
Public Land –Well End	Cllr Gilligan to contact HCC	Cllr Gilligan	ASAP

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 6 MARCH 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, William Susman (Chair) and Peter Wayne.

• In attendance:            Amanda Leboff, Clerk to the Council

 

121/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Robert Perlmutter, Anthony Spencer and County Councillor Morris Bright.

 

122/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

123/17                      Minutes of the Parish Council Meeting held on 6^th February 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6^th February 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

124/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

125/17.         Questions by residents of Shenley Parish

There were none

 

126/17.         Reports of Committee, Members and Clerk

1. Annual Parish Meeting – 15/03/18 
2. It was AGREED that the Annual Parish Meeting would be advertised on the noticeboards and via Facebook and the website. Following a discussion it was AGREED that as of 2019 the Annul Parish Council meeting would be held before the March Parish Council meeting, starting at 7pm.
3. Website – Update on using an outside company
4. Following a discussion it was AGREED that the Council did not want an outside company to come and wipe out all of the hard work Dayaram Nakrani has done on building the Parish Council website. It was AGREED that the Clerk would meet with Dayaram to learn how to update the website along with Councillor Edel. Moreover it was AGREED that the static information such as clubs, societies and Parish Council committees would only be updated annually in June following the Annual Parish Council meeting.
5. GDPR – update
6. See point 129/17 (vi)
7. Hertsmere Local Plan – Update 
8. Nothing to report
9. Neighbourhood Plan – Update 
10. See point 129/17 (v)
11. Action for a Cleaner Shenley – Update 
12. Councillor Susman started by congratulating Cllr Beaton on her hard work with the ACS group, emphasising that he would like to see them doing nicer jobs around Shenley such as planting as this would be more pleasant for them. However Cllr Beaton said that things such as litter picking need to be done as this is not being done by Hertsmere.
13. Community Payback Scheme – Update
14. Councillor Beaton informed the meeting that to date the Community payback team have done 36 sessions which equates to £5,400. The Clerk was asked to email Tim Burt to ask him when the £600 that had been allocated from County Councillor Bright’s budget to work on Radlett Lane that was scheduled for 26/02/18 would be done and what exactly are the works.
15. Pursley Field – Update
16. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
17. Harris Lane/Rookery Field
18. It was AGREED that the Clerk would chase Gristwood and Toms to find out when the fallen trees would be removed and the tree survey will take place. Cllr Susman informed the meeting he had met with Mr and Mrs Gough regarding the missing fencing and will discuss this with the clerk.
19. Allotments 
20. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
21. Shenley Fete
22. Cllr Beaton informed the meeting that preparations are running to plan.
23. Media Committee 
24. Shenley Village Matters was sent out successfully. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
25. CSP
26.  
27. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
28. Police – Safer Neighbourhood Newsletter
29. Information was noted.
30. Shenley Park Trust 
31. The date of the upcoming AGM was advertised in Shenley Village Matters.
32. Review of workload 127/17.         Correspondence
33.  
34. The meeting AGREED the Clerks workload will be eased when we move to online banking. Cllr Susman NOTED a date for the Clerk’s review needs to be set.

1. Receipt of the following correspondence was reported and noted:

 

128/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No.	Address	Proposed Development
18/0308/HSE	37 Greenwood Gardens, Shenley, Hertfordshire, WD7 9LF	Erection of Conservatory
18/0344/HSE	33 Harris Lane Shenley Hertfordshire WD7 9EF	Relocation of main entrance door to front elevation and erection of new porch; first floor rear extension; changes to fenestration.

 

With regards to;

18/0265/FUL

Thatched Cottage Silver Hill Borehamwood Hertfordshire

Demolition of existing fire damaged building & erection of a replacement 4-bed detached dwelling with accommodation within the roof space & detached double garage.

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

With regards to;

18/0266/LBC

Thatched Cottage Silver Hill Borehamwood Hertfordshire

Demolition of existing fire damaged building & erection of a replacement 4-bed detached dwelling with accommodation within the roof space & detached double garage. (Listed Building Consent)

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

129/17.         Financial matters

1. Accounts for payment –February 2018 cheques

Payment To	Reason	Total Amount
E.ON	The Cage	8.43
Hertfordshire County Council	Stationary	27.60
Shenley Village Hall Management Cttee	Hire of Village Hall for meetings	133.00
Mrs Amanda Leboff	Mileage Expenses for 2017 & reclaim 9 tickets for Highclere Castle	180.50
Mrs Amanda Leboff	Wages	1087.72
HMRC	Payment	212.58
Petty Cash	Petty Cash   – amount to take up to £200 imprest system for January 2018	143.39
Fay Gough	Cleaning toilet, office (January payment)	32.00
Bob Gough	Grounds Maintenance 14th & 15th cuts (January payment)	768.00
HAPTC	Law and Procedures training	40.00
Castle Water	Harris Lane Pavilion (18month worth) correct meter reading has since been given	376.79
Caprin Printers	Printing SVM	1685.00
Clore Shalom School	Grant for swimming transportation	1312.50
BT	Office phone and broadband	87.56
	TOTAL	6095.07

Following a proposal and seconder, it was:-

RESOLVED that at the March 2018 meeting, accounts for February 2018 (£6,095.07), be approved for payment.

1. It was AGREED that the monthly budget monitoring report will be sent out following the meeting and will be approved at the April meeting
2. It was AGREED that the monthly petty cash report will be sent out following the meeting and will be approved at the April meeting
3. Section 137 Grant Requests: There were none
4. Request for a further £15,000 to be earmarked for the Neighbourhood PlanAs the Neighbourhood Plan had developed it has become clear how much the costs involved are. A health check will also be required which is a further cost.Following a proposer and a seconder the Council unanimously RESOLVED to give an additional £15,000 to the Shenley Neighbourhood Plan. This money will be moved from Long Term Earmarked Reserves to Short Term Earmarked Reserves (£5,000 will be deducted from the 3 projects currently in Long Term Earmarked Reserves). This is in addition to the £5,000 already earmarked in Short Term Earmarked Reserves.
5. Cllr Beaton continued that they are hoping for a Public meeting in May and the launch of the 6 week consultation period to begin at the fete.
6. Councillor Beaton updated the meeting with regards to progress that has been made so far regarding the Shenley Neighbourhood plan with the initial draft being worked on with the consultant Angela Hoch which will use up the last of the £15,000 grant money. It is unlikely that a second grant will be anywhere near as generous.
7. General Data Protection Regulation May 2018
8. Following a proposer and a seconder the Council RESOLVED to use Audit-IAC (Kevin Rose) our current Internal Auditor to take on responsibility as GDPR controller. The cost will be the same as the Internal Audit (e.g. 2017= £380 +VAT)
9. Adopt Internal Financial Controls
10. Amendments were made and approved. Following a proposer and a seconder the Council RESOLVED to ADOPT the Internal Financial Controls.
11. Changing Bank for Shenley Parish Council from NatWest To Metro Bank
    • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Parish Council bank account from NatWest to Metro Bank.
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
    • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
    • Following a proposer and a seconder Shenley Parish Council NOTED that notwithstanding the dual authority requirement, a second ‘petty cash’ current account (connected the Shenley Parish Council Account) is required with debit card(s) to be issued. Those authorised to operate the account along with the administrator (the Clerk) will be authorised to hold and use the debit cards(s).
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Parish Council be sent to Metro Bank with the banking paperwork.
12. Changing Bank for Shenley Community Activities Group (SCAG) from NatWest to Metro Bank

• Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Community Activities Group bank account from NatWest to Metro Bank.
• Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
• Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
• Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Community Activities Group be sent to Metro Bank with the banking paperwork.

 

130/17.         The meeting ended at 9.15p.m.                                           Chairman

 

 

 

ACTION LIST – TUESDAY 6 MARCH 2018

provision	action	by	action
Planning Applications	Letter to Hertsmere Borough Council advising of the Council’s opinions.	Clerk	ACTIONED
Website	Clerk and Cllr Edel to meet with Dayaram to learn how to update the website	Clerk	ASAP
Bank Accounts	Clerk to liaise with Metro bank regarding changing banks	Clerk	ASAP
AGM	Advertise AGM – 15/03/18	Clerk	ACTIONED