Shenley Parish

1st may 2018 – Annual Parish Council Meeting

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON TUESDAY, 1 MAy 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY.

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, William Susman and Peter Wayne.

 

In attendance:                        Amanda Leboff, Clerk to the Council

 

COMMENCEMENT OF PROCEEDINGS

The Chair, Councillor William Susman formally called the meeting to order and welcomed those present.

 

  1. ELECTION OF CHAIR

Councillor Susman invited nominations for the position of Chair with Councillor Susman being nominated and duly seconded. Following a vote Councillor Susman was duly elected. Councillor Susman confirmed his willingness to act in the capacity of Chairman to the council:-

RESOLVED that councillor William Susman be appointed chair of the council for the municipal year 2018/2019.

 

  1. ABSENCE OF MEMBERS AND DECLARATION OF ACCEPTANCE

OF OFFICE

It was NOTED that Councillor Susman would complete the acceptance of office form for the position of chair which will be witnessed by the clerk as proper officer. Apologies for absence were received from Councillors Annette Edel, Helen Hussain & Anthony Spencer

 

Councillor Susman remained in the chair.

 

  1. ELECTION OF VICE-CHAIR

Nominations for the position of Vice-Chair were invited with Councillor Nicky Beaton being nominated and duly seconded. Following a vote Councillor Beaton was duly elected. She confirmed her willingness to act in that capacity, and the council:-

RESOLVED that Councillor Nicky Beaton be appointed Vice-Chair of the council for the municipal year 2018/2019.

 

  1. APPOINTMENT OF COMMITTEES AND WORKING GROUPS

2018/2019

Finance Committee:

The Council;

RESOLVED—that a Finance Committee be appointed for the

municipal year 2018/2019 comprising the Chair and Vice-Chair of the

Council ex-officio, and Councillors Helen Hussain, Rosemary Gilligan, and Gavin O’Sullivan.

 

Allotment Committee

The Council;

RESOLVED—that an Allotment Committee be appointed for the

municipal year 2018/2019 comprising the Councillors Annette Edel, Rosemary Gilligan and William Susman, together with five allotment holders and a representative of the Shenley and District Horticultural Society.

 

The Council;

RESOLVED—that the following working groups be appointed for the

municipal year 2018/2019, which will act in an advisory capacity and

will have no decision making powers. They will appoint their own chairs and meet as and when they determine, subject to them reporting to the full Council. They will have full powers to co-opt or consult with any members of the public.

 

  1. Highways Working Group – It was AGREED this group would be disbanded at the Chair meets with a representative of Ringways as and when necessary.
  2. Future Initiative Working Group comprising Cllrs Nicky Beaton, , Helen Hussain, Gavin O’Sullivan, Anthony Spencer and William Susman.
  3. Media Working Group comprising of Cllrs Nicky Beaton, Helen Hussain and members Guy Beaton, Matt Finn & Dayaram Nakrani.
  4. Planning Group comprising Cllrs Annette Edel, Rosemary Gilligan, Helen Hussain and Peter Wayne.
  5. Shenley and Radlett Community Safety Partnership comprising of Cllr Peter Wayne.
  6. Neighbourhood Plan Comprising Cllrs Nicky Beaton, Rosemary Gilligan and Gavin O’Sullivan as the Parish Council representatives. Interested individuals can become involved as associate members of the group.   5. APPOINTMENT/NOMINATION OF MEMBERS/REPRESENTATIVESThe Council;
  7. RESOLVED – that the following representatives be appointed/confirmed/ nominated (as appropriate) as the Council’s representatives on the bodies indicated:-
  8. TO SERVE ON OUTSIDE BODIES
  1. Shenley Village Hall Management Committee- Councillor Annette Edel- 2018/2019
  2. Shenley Park Trust – Councillors Rosemary Gilligan (the period of office expires May 2019) and William Susman (the period of office expires May 2019).
  3. Sir Richard Cox’s Charity – Councillors Nicky Beaton & Rosemary Gilligan together with Mrs Natalie Susman and Mrs Liz Trott. 6          Financial Regulations Following a proposer and a seconder it was RESOLVED to adopt the Standing Orders for Shenley Parish Council.
  4. 7          Standing Orders
  5. Following a proposer and a seconder it was RESOLVED to adopt the Financial Regulations for Shenley Parish Council.

 

8          HEALTH AND SAFETY POLICY

Following a proposer and a seconder it was RESOLVED to adopt the Health and Safety policy for Shenley Parish Council.

 

  1. INTERNAL FINANCIAL CONTROLS

Following a proposer and a seconder it was RESOLVED to adopt the internal Financial Controls for Shenley Parish Council.

 

  1. DIRECT DEBITS

Following a proposer and a seconder it was RESOLVED to approve the Direct Debits for Shenley Parish Council.

 

  1. DATES OF MEETINGS OF THE PARISH COUNCIL AND THE PARISH MEETING FOR THE MUNICIPAL YEAR 2018/2019
The Council;

RESOLVED—That the following dates of meetings be confirmed for the

Municipal Year 2018/2019: (The first Tuesday of the month)
YEAR 2018 YEAR 2019
Tuesday 1 May– Annual Parish Council Meeting Tuesday 8 January
Tuesday 5 June Tuesday 5 February
Tuesday 3 July Tuesday 5 March – Annual Parish Meeting
************************** Tuesday 5 March
Tuesday 4 September Tuesday 2 April
Tuesday 2 October Tuesday 7 May – Annual Parish Council Meeting
Tuesday 6 November **************************
Tuesday 4 December **************************

(N.B. No Meeting Scheduled For August 2018)

 

The Meeting terminated at 7.50pm.

5th June 2018

Shenley Parish

1st May 2018 – Shenley Parish Meeting Minutes

MINUTES OF THE MEETING HELD ON TUESDAY, 1 MAY 2018, AT 7.50PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors, Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

12/18.           Apologies for Absence.

Apologies for absence were submitted from Councillors Annette Edel, Helen Hussain, Anthony Spencer and County Councillor Morris Bright.

 

13/18.           Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

14/18.           Minutes of the Parish Council Meeting held on 3rd April 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 3rd April 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

15/18.           Review of Action Plan from above meetings

The Action plan was NOTED.

 

16/18                        Questions by residents of Shenley Parish

The chairman welcomed several residents to the meeting who wished to be involved in point 17/18 (i) on the agenda

 

17/18.           Reports of Committee, Members and Clerk

  1. Speeding on Black Lion Hill
  2. Councillor Susman reiterated that following the results the survey the next steps can be taken.
  3. Following a discussion it was AGREED that an AVERAGE SPEED CAMERA would be best placed, as speed needs to be reduced especially as there is a school close by.
  4. Mrs Midson asked if it worth starting a petition. It was suggested that a template letter would be better so that individuals can send in their own letters to highways.
  5. Councillor Susman said that the traffic survey is now back on track following a delay due to the weather. The Parish Council will keep on top of this for when the results come out. Following this a solution can be decided on for a solution. It was AGREED the clerk will find out the date when the survey is due to be completed.
  6. Councillor Wayne informed the meeting that Highways are monitoring the situation. RG said she has spoken with County Council with regards to the concealed entrances on Black Lion Hill. Moreover Mrs Midson said that the hill conceals all the entrances on Black Lion Hill, and there are at least 70 lorries using Black Lion Hill daily.
  7. There is also concern as Black Lion Hill goes into Shenleybury as there are continual accidents on the bend.
  8. The chairman invited Mrs Midson to address the meeting. Mrs Midson began by apologising for not realising the Parish Council’s efforts regarding the speeding on Black Lion Hill. Mrs Midson was concerned that the request for an SID on Black Lion Hill had been refused. RG said that the reason this was refused was because several years ago a traffic survey was carried out and Highways felt that the speed limit should be increased from 30mph to 40mph. The issues regarding the speeding started when the M25 was built. Mrs Midson questioned why there are speed indicators in London Colney and Well End and not in Shenley?
  9. CCTV – Option of hiring a second cameraFollowing a proposer and a seconder it was AGREED to go ahead with hiring the camera, with it being situated in Ribston Close.
  10.  
  11. The meeting discussed the option of hiring a second CCTV camera from St Hertfordshire CCTV Partnership Ltd for £100 a month.
  12. Neighbourhood Plan – Update
  13. Councillor Beaton informed the meeting that over 30 people had attended the Steering Group meeting where the draft neighbourhood plan was being presented. The next Steering Group meeting will take place on 14th May 2018. The date for the public meeting will be on 7th June. This will be advertised with flyers and leaflets etc. The official launch for the meeting will be on 1st July at the Shenley fete. The Site Allocation report has been produced and has said that no site in Shenley is suitable for development due to the green belt. The Housing Needs Assessment has said that from 2019 for the next 15 years a total of 220 houses would be needed, or 14 homes a year. Cllr Gilligan also highlighted that some Neighbourhood Plan groups
  14. Action for a Cleaner Shenley – Update 
  15. Cllr Beaton informed the meeting that the Action for a Cleaner Shenley Group will be meeting again on Sunday 6th May.
  16. Community Payback Scheme – Update
  17. Councillor Beaton informed the meeting that this is going very well.
  18. Harris Lane/Rookery Field

Nothing to report

 

  1. Allotments – Complaint from resident regarding bonfires 
  2. The meeting NOTED the letter of complaint form a resident concerning bonfires at the allotments. It was AGREED that the clerk would write to the allotment holder warning them of the rules concerning bonfires and will let the resident know what action has been taken.
  3. Shenley FeteCouncillor Beaton asked if it would be possible to have the electricity capacity in the Pavilion at Harris Lane increased to accommodate more food being cooked at served at the fete. NB said the fete would cover any costs involved. It was agreed that this would be permitted.
  4. Cllr Beaton informed the meeting that the plans are progressing well and asked if the Councillors can help on the day. It was suggested that perhaps the Community Payback team could help to pack away after the event. NB will look into this as an option.
  5. Media Committee
  6. A date for the next meeting needs to be set.
  7. Police Update 
  8. The meeting NOTED that the PCSO Chris Ramdeen is arranging surgery times at The Hub.
  9. Shenley Park Trust
  10. 18/18.           Correspondence
  11. It was AGREED that Cllr Susman will speak to the Shenley Park Trust regarding the removing the precarious tree on Black Lion Hill and when the gas works on the Gingerbread House will be completed.
  12. Cllr Beaton asked how the Shenley Park Trust 5 year plan is going to be paid for.
  1. Receipt of the following correspondence was reported and noted:

 

19/18.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.
Application No. Address Proposed Development
18/0589/HSE 5 London Road, Shenley, Hertfordshire, WD7 9EW Erection of 2 storey rear extension
18/0610/CLP 22 Woodhall Lane Shenley Hertfordshire WD7 9AT Front porch, hip to gable roof enlargement with rear dormer window and front

rooflights. Single storey rear extension of 6 metres depth, as previously

approved under Neighbour Consultation Scheme.

18/0712/FUL Manor Lodge School Ridge Hill Shenley Hertfordshire Installation of fire escape to west elevation of sports building.

 

18/0735/HSE 9 Hamblings Close Shenley Hertfordshire WD7 9JJ Single storey rear extension & conversion of loft into habitable room with 1No.

front & 2No. rear roof lights & window to side elevation.

 

With regards to;

18/0619/HSE 4 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD

 

Conversion and enlargement of existing detached garage to provide self

contained residential accommodation.

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property. In addition the Council OBJECTED to the self-contained dwelling as this would suggest the need for additional parking.

 

With regards to;

18/0741/CLP 1 Rowan Close Shenley Hertfordshire WD7 9LD Conversion of loft to habitable room with rear dormer and 3 front roof lights.

Certificate of Lawful Development (Proposed)

18/0753/HSE 1 Rowan Close Shenley Hertfordshire WD7 9LD Conversion of loft into habitable room with rear dormer & 3 No. front roof lights.

The Council OBJECTED to these applications on the grounds of inappropriate use of dormer windows.

 

With regards to;

18/0266/LBC Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire, WD6 5PW

 

Demolition of existing fire damaged building & erection of a replacement 3-

bed detached dwelling with accommodation within the roof space. (Amended description

Plans 10.04.2018) (Listed Building Consent).

18/0265/FUL Thatched Cottage, Silver Hill, Borehamwood, Hertfordshire, WD6 5PW

 

 

Demolition of existing fire damaged building & erection of a replacement 3-

bed detached dwelling with accommodation within the roof space (Amended description

Plans 10.04.2018).

The Parish Council dismissed these applications as the Planning department have since approved them.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

20/18.           Financial matters

  1. Accounts for payment –May 2018 meeting
  • The following accounts for the May 2018 meeting were received:
Payment To Reason Total Amount
HAPTC and NALC Annual Subs/Membership 963.41
John O’Conner Grounds Maintenance 144.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( April) 32.40
Mrs Amanda Leboff Wages 1075.93
HMRC Payment 195.91
E.ON Harris Lane Pavilion – Meter read 04/04/18 238.06
Mrs Amanda Leboff Reimburse for SCAG trip items 35.40
E.ON The Cage – Meter read 21/03/18 9.94
Shenley District and Horticultural Society Grant 200.00
Shenley Methodist Church Hire of Methodist Church Hall – Neighbourhood Plan 7.00
Mrs Amanda Leboff Expenses 40.00
Bob Gough Grounds Maintenance 384.00
Fay Gough Cleaning toilet & office. 32.00
Petty Cash Petty Cash   – amount to take up to £200 imprest system for Feb 2018 196.32
AGA Bioengineering Annual maintenance Inc. installation of AGA Aqua Bio Spray , spray off Reedmace with herbicide 2166.00
ImaginePlaces Neighbourhood Plan Support 2244.00
BT Office phone and broadband 82.42
TOTAL 8046.79

 

SCAG Account

Payment To Reason Total Amount
PPH Coaches 2 coaches to Highclere Castle 11/04/18 11000.
Salters Steamers LTD Deposit for summer trip – boat trip around Windsor 100.00
TOTAL 1200.00

Following a proposal and seconder, it was:-

RESOLVED that the April 2018 accounts totalling £8,046.79 be approved for payment.

RESOLVED that the April 2018 SCAG account totalling £1,200 be approved for payment.

 

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved
  3. Grant Requests using General Power of Competence: there were none
  4. Metro Bank – It was AGREED that this will be completed at the June meeting
  5. Quote for Christmas Lights 2018Christmas Lights-      £2,700.00 + VAT ACTION LIST – TUESDAY 1 MAY 2018
  6. 21/18.           The meeting ended at 9.20p.m.                                                       Chairman
  7. Per column-               £125
  8. Following a proposal and seconder, it was:-RESOLVED to APPROVE the Christmas Lights quote which includes electrics, RCD & timer plus amp socket in 4 new columns for 2018:-
provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ASAP
Christmas Lights Inform Christmas Lights Illumination that quote has been agreed Clerk ASAP
Speeding Chase Highways regarding Speed Survey on Black Lion Hill/ Shenleybury Clerk & Cllr Susman ASAP
CCTV Camera Contact Herts CCTV partnership and inform approval of quote Clerk ASAP
Allotments Contact allotment holder who had bonfire and remind of rules and inform resident this has been done Clerk ASAP
Shenley Park Trust Contact SPT to ask when Gingerbread works will be completed and when the tree on Black Lion Hill will be removed Cllr Susman ASAP
Shenley Parish

Tuesday 3rd April 2018 – Shenley Parish Meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 3 APRIL 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Gavin O’Sullivan, Robert Perlmutter, Anthony Spencer, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

131/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Helen Hussain and County Councillor Morris Bright.

 

132/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan Spencer and Susman declared a personal interest in the item concerning Shenley Park Trust.

Councillor Gilligan declared a personal interest in planning application 18/0425/HSE

PREJUDICIAL -none.

 

133/17                      Minutes of the Parish Council Meeting held on 6th March 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6th March 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

134/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

135/17.         Questions by residents of Shenley Parish

  • The Chairman welcomed the 16 members of the public to the meeting and invited Claire Crossan to address the meeting with her question:

With regards to planning application 17/2494/out 58 dwellings on land north of Potters Lane.

SPC response.

The meeting did not object to the application; however the meeting did stress that this had been an area identified for future development and request the 58 houses are taken from the total for Shenley housing allocation.

With regards to planning application 17/2493/out

Land off Cowley Hill

Outline planning application 2 form entry primary school.

SPC response

The meeting did not object to the application; however the meeting did question distance of the school from the EWC which forms its catchment area.

Residents of well end and Cowley Hill are quite rightly and justifiably angered and upset by SPC voting in favour of development away from your village and in the same token using the situation to your advantage.

Cowley Hill a working stable yard, will be suffering severe loss of grazing and off road riding, the planned houses for gratuity and not need.

Your total lack of regard and support is not in the spirit of co-operation we strive for, therefore can the SPC not combine efforts with Borehamwood for rational and aesthetic planning in a places not to upset and destroy?

 

Ms Crossan addressed the Parish Council and said she wanted to make the meeting aware that the site in question is an agricultural site and on the proposal its usage is down as none however it is being used.

 

Cllr Susman highlighted that development is not wanted anywhere in Hertsmere but the pressure to build is immense. Cllr Spencer followed this by stating that if development does not occur then Government will enforce development. Furthermore Cllr Gilligan said that the Neighbourhood Plan would be challenging Hertsmere on the total number of houses to be built. She went on to say that the issue of building the school had been in the pre-application stage with Hertsmere planning for 18 months.

 

Ms Crossan asked why the site was being considered at all for a school as it is believed to be in completely the wrong area to develop as it is supposed to cater for the Elstree Corridor which is a mile away.

 

Following a lengthy discussion it was AGREED that the Parish Council would e-mail Hertsmere Planning and state that – following the April Parish Council meeting and further community feedback, Shenley Parish Council OBJECT to the development of a school at the land off Cowley Hill, as it is believed that this is an inappropriate location for a school.

 

Ms Crossan asked if a Bridal Way could be put at the land at the top of Potters Lane. It was highlighted that this would need to be actioned by Hertfordshire County Council.

 

  • The Chairman invited Dr Ramani to address the meeting. Dr Ramani informed the meeting that Hertfordshire County Council have said that enforcement Action can be taken regarding the Common Land that has been fenced off in Well End. Cllr Gilligan informed the meeting that she will be emailing Hertfordshire County Council details regarding this.       With regards to enforcement action being taken, Cllr Gilligan will speak with the Clerk about writing to County Council.

 

 

 

 

136/17.         Reports of Committee, Members and Clerk

  1. St.Martin’s Church – Development   
  2. Cllr Susman on behalf of the Parish Council said the SPC would be more than happy to support the project. It was AGREED the Clerk would arrange a meeting between Dr Bradley and Cllr Gilligan and Cllr Susman to discuss taking the project forward.
  3. Dr Bradley said she would welcome the Parish Council’s support and help in completing forms and taking the project forward.
  4. Dr Jane Bradley addressed the meeting regarding applying for planning permission to build an extension at St.Martin’s Church. The extension would house a coffee area that could be used as a drop in for parents after the school run as well as a meeting place for the community. It could also be used as a communal hall for meals on Wheels.
  5. Domain name – discuss the removal of the domain – “shenley-pc.gov.uk”
  6. It was explained to the meeting that the Parish Council are no longer able to use shenley-pc.gov.uk to divert emails to another domain. It was AGREED that the Parish Council would no longer use the domain shenley-pc.gov.uk” and would only use Shenleyvillage.org.
  7. Hertsmere Local Plan – Update 
  8. Nothing to report
  9. Neighbourhood Plan – Update 
  10. Cllr Beaton informed the meeting that Angela the NP consultant is currently working on the draft plan which will be ready to be received on Tuesday 24th April. Cllr Beaton informed the meeting that the feedback on the survey carried out by the Neighbourhood Plan team has been excellent.
  11. Action for a Cleaner Shenley – Update 
  12. The ACS group is active once again and will be litter picking monthly. The group met on Easter Sunday and litter picked along Mimms Lane. This led on to a discussion regarding the lack of police being seen in Shenley. It was AGREED that Cllr Gilligan would draft a letter to the police commissioner asking for more police in Shenley. The discussion then moved on to the CCTV camera that is being well used in Shenley. It was AGREED that the clerk would get quotes from Stevenage CCTV for dummy cameras to be put in place with signs.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that the group continue to do excellent work. Following a complaint form a resident regarding litter in Bell Lane, the team went along and cleared it all.
  15. Harris Lane/Rookery Field
  16. Nothing to report.
  17. Allotments 
  18. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
  19. Shenley Fete
  20. Cllr Beaton informed the meeting that unfortunately there will no longer be the racing ferrets at the fete, however there may be pony rides in their place.
  21. Media Committee 
  22. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
  23. CSP
  24.  
  25. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  26. Police – Safer Neighbourhood Newsletter
  27. The information was not received by the meeting.
  28. Shenley Park Trust 
  29. 137/17.         Correspondence
  30. The AGM took place and points that were noted were the entrance to the park and the condition of the greenhouses.
  1. Receipt of the following correspondence was reported and noted:

 

138/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
Application No. Address Proposed Development
18/0458/HSE 110 London Road, Shenley, Hertfordshire, WD7 9BS Conversion of garage to habitable room with new front window
18/0425/HSE Pond House, Mimms Lane, Shenley, Radlett Construction of detached timber garage to front of property.
* 18/0542/HSE 41A London Road Shenley Hertfordshire WD7 9ER Erection of detached outbuilding in rear garden.
* 18/0530/HSE 7 Emmett Close Shenley Hertfordshire WD7 9LG Single Storey Rear Extension

 

With regards to;

18/0421/FUL Land Rear Of Summerhill And Northfields King Edward Road Shenley Hertfordshire Construction of detached 2 storey 4 bed house with accommodation within the roof space with associated landscaping, parking, refuse provision and bike store (Revised application)

The meeting OBJECTED to this application on the grounds that:-

*The development is too big

*It is an overdevelopment within the greenbelt

*The application goes against policies H8 & H11

*This is a tandem back garden development which is unacceptable

*The new height of the building will result in the neighbouring properties such as “Pen Y Bryn” having the light blocking the only window in a habitable room

*The original 3 bedroom application was reluctantly accepted by neighbours who acknowledge the need for new housing.

*The new development breaches the distance allowed between a new build development and an existing property.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

139/17.         Financial matters

  1. Accounts for payment –March2018 cheques
Payment To Reason Total Amount
Nicky Beaton Reimburse for items for Community Payback 121.41
Shenley Methodist Church Hire of Methodist Church Hall – Neighbourhood Plan 21.00
Banner printer cartridges 76.78
John O’Conner Grounds Maintenance 144.00
Dor 2 Dor Deliver Shenley Village Matters 143.00
Mrs Amanda Leboff Reimburse monthly Xero payment ( Feb and March) 64.80
E-On The Cage 8.21
E-On Seasonal illuminations 60.59
Mrs Amanda Leboff Wages 1087.73
HMRC Payment 212.58
Herts CCTV Partnership ltd Sim Card (2 year contract) 936.00
Hertfordshire CCTV partnership Spur on Porters Park Drive 216.00
BT Office phone and broadband 94.70
ImaginePlaces Neighbourhod Plan Support 8268.00
Fay Gough Cleaning toilet, office and 2 x cuts of wildlife at the allotments 132.00
Bob Gough Grounds Maintenance 384.00
Open Spaces Society Annual Subscription 45.00
Affinity Water Clean water bill – Harris Lane Pavilion Changing rooms 47.54
Affinity Water Clean water bill – Allotments 63.14
Petty Cash Petty Cash   – amount to take up to £200 imprest system for Feb 2018 80.91
SLCC Annual Subs 147.00
ALCC Annual Subs 30.00
Petty Cash Petty Cash   – amount to take up to £200 imprest system for March 2018 14.91
Gristwood & Toms Removal of 2 fallen trees in Rookery Field 354.00
Mrs Amanda Leboff Reimburse for ACS equipment 50.36
  TOTAL 9711.56

Following a proposal and seconder, it was:-

RESOLVED that at the April 2018 meeting, accounts for March 2018 (£9,711.56), be approved for payment.

  1. Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring reports for February and March 2018 be approved.
  2. Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash reports for February and March 2018 be approved
  3. Section 137 Grant Requests:

Shenley District and Horticultural Society grant request (£200 was given in 2015, 2016 and 2017)

Following a proposer and a seconder it was RESOLVED to approve a donation of £200.

  1. The Council REVIEWED and APPROVED the ‘Review Of Internal Audit Effectiveness’.
  2. The Council REVIEWED and APPROVeD the ‘Financial And Management Risk Assessment’.
  3. The Council NOTED and ACCEPTED the Internal Audit Engagement Letter with IAC and the GDPR Data Protection Officer Engagement Letter with IAC from 1st April 2018 until 31st March 2021It was at this point in the meeting that the Parish Council NOTED the resignation of Councillor Robert Perlmutter as a Parish Councillor. Cllr Susman thanked him for all his hard work for Shenley. The Clerk informed the meeting that the notice for a Casual Vacancy will be put out on the 4th April 2018.140/17.         The meeting ended at 9.10p.m.                                           ChairmanACTION LIST – TUESDAY 3 APRIL 2018
provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Vacancy Advertise Casual Vacancy Clerk ACTIONED
Bank Accounts Clerk to contact Metro bank with the minutes of the meeting Clerk ASAP
Police Cllr Gilligan to draft letter to police commissioner requesting more police in Shenley Cllr Gilligan ASAP
CCTV Clerk to investigate cost of dummy CCTV cameras Clerk ASAP
Land off Cowley Hill Clerk to write to planning stating objection Clerk ASAP
Public Land –Well End Cllr Gilligan to contact HCC Cllr Gilligan ASAP
Shenley Parish

6th March 2018 – Shenley Parish meeting Minutes

Shenley Parish Council

 

MINUTES OF THE MEETING HELD ON TUESDAY, 6 MARCH 2018, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

 

PRESENT: Councillors Nicky Beaton, Rosemary Gilligan, Helen Hussain, Gavin O’Sullivan, William Susman (Chair) and Peter Wayne.

  • In attendance:            Amanda Leboff, Clerk to the Council

 

121/17.         Apologies for Absence.

Apologies for absence were submitted from Councillor Annette Edel, Robert Perlmutter, Anthony Spencer and County Councillor Morris Bright.

 

122/17.                     Declarations of Interests

PERSONAL – Councillors Gilligan and Susman declared a personal interest in the item concerning Shenley Park Trust.

PREJUDICIAL -none.

 

123/17                      Minutes of the Parish Council Meeting held on 6th February 2018

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 6th February 2018 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

 

124/17.                     Review of Action Plan from above meetings

The Action plan was NOTED.

 

125/17.         Questions by residents of Shenley Parish

There were none

 

126/17.         Reports of Committee, Members and Clerk

  1. Annual Parish Meeting – 15/03/18 
  2. It was AGREED that the Annual Parish Meeting would be advertised on the noticeboards and via Facebook and the website. Following a discussion it was AGREED that as of 2019 the Annul Parish Council meeting would be held before the March Parish Council meeting, starting at 7pm.
  3. Website – Update on using an outside company
  4. Following a discussion it was AGREED that the Council did not want an outside company to come and wipe out all of the hard work Dayaram Nakrani has done on building the Parish Council website. It was AGREED that the Clerk would meet with Dayaram to learn how to update the website along with Councillor Edel. Moreover it was AGREED that the static information such as clubs, societies and Parish Council committees would only be updated annually in June following the Annual Parish Council meeting.
  5. GDPR – update
  6. See point 129/17 (vi)
  7. Hertsmere Local Plan – Update 
  8. Nothing to report
  9. Neighbourhood Plan – Update 
  10. See point 129/17 (v)
  11. Action for a Cleaner Shenley – Update 
  12. Councillor Susman started by congratulating Cllr Beaton on her hard work with the ACS group, emphasising that he would like to see them doing nicer jobs around Shenley such as planting as this would be more pleasant for them. However Cllr Beaton said that things such as litter picking need to be done as this is not being done by Hertsmere.
  13. Community Payback Scheme – Update
  14. Councillor Beaton informed the meeting that to date the Community payback team have done 36 sessions which equates to £5,400. The Clerk was asked to email Tim Burt to ask him when the £600 that had been allocated from County Councillor Bright’s budget to work on Radlett Lane that was scheduled for 26/02/18 would be done and what exactly are the works.
  15. Pursley Field – Update
  16. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  17. Harris Lane/Rookery Field
  18. It was AGREED that the Clerk would chase Gristwood and Toms to find out when the fallen trees would be removed and the tree survey will take place. Cllr Susman informed the meeting he had met with Mr and Mrs Gough regarding the missing fencing and will discuss this with the clerk.
  19. Allotments 
  20. Clerk informed the meeting that a date for the allotment committee meeting needs to be set.
  21. Shenley Fete
  22. Cllr Beaton informed the meeting that preparations are running to plan.
  23. Media Committee 
  24. Shenley Village Matters was sent out successfully. Cllr Beaton informed the meeting that a date for the media committee meeting needs to be set.
  25. CSP
  26.  
  27. Nothing to report. It was AGREED this item would be removed from the agenda from April 2018.
  28. Police – Safer Neighbourhood Newsletter
  29. Information was noted.
  30. Shenley Park Trust 
  31. The date of the upcoming AGM was advertised in Shenley Village Matters.
  32. Review of workload 127/17.         Correspondence
  33.  
  34. The meeting AGREED the Clerks workload will be eased when we move to online banking. Cllr Susman NOTED a date for the Clerk’s review needs to be set.
  1. Receipt of the following correspondence was reported and noted:
   

 

128/17.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  1.       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
Application No. Address Proposed Development
18/0308/HSE 37 Greenwood Gardens, Shenley, Hertfordshire, WD7 9LF Erection of Conservatory
18/0344/HSE 33 Harris Lane Shenley Hertfordshire WD7 9EF Relocation of main entrance door to front elevation and erection of new porch;

first floor rear extension; changes to fenestration.

 

With regards to;

18/0265/FUL Thatched Cottage Silver Hill Borehamwood Hertfordshire Demolition of existing fire damaged building & erection of a replacement 4-bed

detached dwelling with accommodation within the roof space & detached

double garage.

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

With regards to;

18/0266/LBC Thatched Cottage Silver Hill Borehamwood Hertfordshire Demolition of existing fire damaged building & erection of a replacement 4-bed

detached dwelling with accommodation within the roof space & detached

double garage. (Listed Building Consent)

The meeting OBJECTED to this application on the grounds that it is overdevelopment in the Greenbelt.

 

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

 

129/17.         Financial matters

  1. Accounts for payment –February 2018 cheques
Payment To Reason Total Amount
E.ON The Cage 8.43
Hertfordshire County Council Stationary 27.60
Shenley Village Hall Management Cttee Hire of Village Hall for meetings 133.00
Mrs Amanda Leboff Mileage Expenses for 2017 & reclaim 9 tickets for Highclere Castle 180.50
Mrs Amanda Leboff Wages 1087.72
HMRC Payment 212.58
Petty Cash Petty Cash   – amount to take up to £200 imprest system for January 2018 143.39
Fay Gough Cleaning toilet, office (January payment) 32.00
Bob Gough Grounds Maintenance 14th & 15th cuts (January payment) 768.00
HAPTC Law and Procedures training 40.00
Castle Water Harris Lane Pavilion (18month worth) correct meter reading has since been given 376.79
Caprin Printers Printing SVM 1685.00
Clore Shalom School Grant for swimming transportation 1312.50
BT Office phone and broadband 87.56
  TOTAL 6095.07

Following a proposal and seconder, it was:-

RESOLVED that at the March 2018 meeting, accounts for February 2018 (£6,095.07), be approved for payment.

  1. It was AGREED that the monthly budget monitoring report will be sent out following the meeting and will be approved at the April meeting
  2. It was AGREED that the monthly petty cash report will be sent out following the meeting and will be approved at the April meeting
  3. Section 137 Grant Requests: There were none
  4. Request for a further £15,000 to be earmarked for the Neighbourhood PlanAs the Neighbourhood Plan had developed it has become clear how much the costs involved are. A health check will also be required which is a further cost.Following a proposer and a seconder the Council unanimously RESOLVED to give an additional £15,000 to the Shenley Neighbourhood Plan. This money will be moved from Long Term Earmarked Reserves to Short Term Earmarked Reserves (£5,000 will be deducted from the 3 projects currently in Long Term Earmarked Reserves). This is in addition to the £5,000 already earmarked in Short Term Earmarked Reserves.
  5. Cllr Beaton continued that they are hoping for a Public meeting in May and the launch of the 6 week consultation period to begin at the fete.
  6. Councillor Beaton updated the meeting with regards to progress that has been made so far regarding the Shenley Neighbourhood plan with the initial draft being worked on with the consultant Angela Hoch which will use up the last of the £15,000 grant money. It is unlikely that a second grant will be anywhere near as generous.
  7. General Data Protection Regulation May 2018
  8. Following a proposer and a seconder the Council RESOLVED to use Audit-IAC (Kevin Rose) our current Internal Auditor to take on responsibility as GDPR controller. The cost will be the same as the Internal Audit (e.g. 2017= £380 +VAT)
  9. Adopt Internal Financial Controls
  10. Amendments were made and approved. Following a proposer and a seconder the Council RESOLVED to ADOPT the Internal Financial Controls.
  11. Changing Bank for Shenley Parish Council from NatWest To Metro Bank
    • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Parish Council bank account from NatWest to Metro Bank.
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
    • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
    • Following a proposer and a seconder Shenley Parish Council NOTED that notwithstanding the dual authority requirement, a second ‘petty cash’ current account (connected the Shenley Parish Council Account) is required with debit card(s) to be issued. Those authorised to operate the account along with the administrator (the Clerk) will be authorised to hold and use the debit cards(s).
    • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Parish Council be sent to Metro Bank with the banking paperwork.
  12. Changing Bank for Shenley Community Activities Group (SCAG) from NatWest to Metro Bank
  • Following a proposer and a seconder Shenley Parish Council RESOLVED to change the Shenley Community Activities Group bank account from NatWest to Metro Bank.
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that Councillor William Susman, Councillor Anthony Spencer, Councillor Annette Edel, Councillor Rosemary Gilligan and Councillor Helen Hussain are authorised to set up and operate the bank account and their signing rules/permissions. It was RESOLVED the Clerk, Mrs Amanda Leboff will be authorised as the administrator.
  • Following a proposer and a seconder Shenley Parish Council NOTED those authorised will also be users for online banking and dual authority (i.e. two of the listed parties) and will be required to make all payments (except internal account transfers).
  • Following a proposer and a seconder Shenley Parish Council RESOLVED that a letter with a brief summary stating the purpose of Shenley Community Activities Group be sent to Metro Bank with the banking paperwork.

 

130/17.         The meeting ended at 9.15p.m.                                           Chairman

 

 

 

ACTION LIST – TUESDAY 6 MARCH 2018

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk ACTIONED
Website Clerk and Cllr Edel to meet with Dayaram to learn how to update the website Clerk ASAP
Bank Accounts Clerk to liaise with Metro bank regarding changing banks Clerk ASAP
AGM Advertise AGM – 15/03/18 Clerk ACTIONED