Tue 2 June 2020 Shenley Parish Council Minutes

MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON TUESDAY, 2 JUNE 2020, AT 7.30PM REMOTELY, VIA ZOOM

PRESENT:      Councillors Justine Ash, Rosemary Gilligan, Nigel Heller, Annie Keen, Gavin O’Sullivan,           Natalie Susman, William Susman and Anthony Spencer.

In attendance:                        Amanda Leboff, Clerk to the Council

20/20.21.     APOLOGIES FOR ABSENCE.

Apologies for absence were submitted from Cllrs Jonathan Bonn and County Councillor Morris Bright.

21/20.21.     DECLARATIONS OF INTERESTS

PERSONAL – Councillors Gilligan, Keen and Spencer declared a personal interest in the item concerning Shenley Park Trust. 

PREJUDICIAL -none.

22/20.21      MINUTES OF THE PARISH COUNCIL MEETING HELD ON 5th MAY 2020

RESOLVED that the minutes of the Annual Parish Council meeting, held on the 5th May 2020 be confirmed as a correct record, and to be signed by Cllr Susman and adopted by the Council. 

23/20.21      REVIEW OF ACTION PLAN FROM ABOVE MEETINGS

The Action plan was NOTED

24/20.21      QUESTIONS BY RESIDENTS OF SHENLEY PARISH

The chairman welcomed residents and invited questions. The meeting was asked if there was an update on the derelict Police Station on Harris Lane.  Cllr N Susman said that due to the current pandemic HBC had not been able to respond to this but she would continue to chase. It was asked what was happening with the area of The Spinney that had been cordoned off and the pond drained.  Again, Cllr N Susman said this would be chased but it was believed that the adjoining landowner was simply creating definitive boundaries. Concerns were raised regarding the South Mimms heritage Area reassessment by HBC as a field and other small area have been removed from the conservation area. It was agreed this would be added to the July agenda in order to get more information regarding this.

The Chairman thanked the resident for attending the meeting.

25/20.21      REPORTS OF COMMITTEE, MEMBERS AND CLERK

  • Approve and Adopt Information & Data Protection Policy

Following a proposal and a seconder it was agreed to ADOPT the Code the Information & Data Protection Policy

  • Approve and Adopt Retention & Disposal Policy

Following a proposal and a seconder it was agreed to ADOPT the Retention & Disposal      Policy

  • Approve and Adopt Publication scheme

Following a proposal and a seconder it was agreed to ADOPT the Publication scheme.

  • General Power of Competence

The Council RESOLVED and CONFIRMED conditions of eligibility for the General Power of Competence –Local Govt Act 2011 (requirements being a CILCA qualified Clerk, 2/3 of Councillors to have been elected)

  • Shenley Celebration – post Covid 19

It was AGREED this would be added to the July agenda

  • Pathway – Cockle Way/Fielders Way

Nothing to report

  • Neighbourhood Plan

The meeting was informed that the examiner has recommended to HBC to go forward to the referendum stage on the Shenley Neighbourhood Plan.  It was NOTED that the examiner has recommended NOT to include the special policy area as it is in the Green Belt. It was NOTED that The Spinney has been given the title of a Public Open Space, which is not often awarded.

Cllr W Susman asked if the Neighbourhood Plan Committee would be able to give a brief update of the current situation.

  • Christmas Lights – Engagement with the Community

The Chairman will be holding a Zoom meeting with several residents to discuss this. At this time, it was also NOTED that the lamp posts on Porters Park Drive have been painted and it was agreed how good these now look.

  • Action for a Cleaner Shenley – Update

The meeting thanked the team for their continued hard work, as they are continuing to meet regularly.

  • Community Payback Scheme – Update

Nothing to report.

  • Harris Lane/Rookery Field/Allotments/Pursley Field

The meeting was informed that Borehamwood 2000 who currently rent Pursley Field are struggling financially in the current climate.  Due to the support the local community receive for the football club it was unanimously AGREED to not charge the club rent this year.

  • Media Committee

Nothing to report

  • Shenley Community Activities Group

Nothing to report.

  • Police Update

The meeting was informed that a speeding awareness campaign was carried out throughout Shenley and over 60 speeding drivers will be receiving various warnings and fines.  The meeting was also informed about noise pollution from one specific car with a loud    exhaust in Porters Park. It was agreed this would be passed on to Environmental Health.

  • Drive Safe

Nothing to report.

  • Shenley Park Trust

The meeting was informed that the Part Trustees will be electing a Vice-Chair. It was NOTED that a local resident has informed the Parish Council that she was asked to refrain from picking up rubbish in the park. She did question this with the Park Trust and was upset by the response she received. 

26/20.21      PLANNING APPLICATIONS

The following planning applications were before the meeting. The meeting AGREED that;

  • Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
APPLICATION NO.ADDRESSPROPOSED DEVELOPMENT
20/0635/HSE12 Juniper Gardens, Shenley, Hertfordshire, WD7 9LAFirst floor front extension and conversion of garage to habitable room with fenestration changes (Amended description only).
*20/0729/HSE42 Hamblings Close, Shenley, Hertfordshire, WD7 9JJSingle storey rear extension and conversion of garage to habitable room – (Resubmission)

With Regards To: –

20/0467/HSE13 Harris Lane, Shenley, Hertfordshire, WD7 9ED  Conversion of loft to habitable room with 2 roof lights and dormer to front and 1 roof light and dormer to rear

The Council OBJECTED to this application on the grounds of: –

  • Overdevelopment
  • Negative effects to the street scene

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

27/20.21      FINANCIAL MATTERS

  • totalling £4,352.55 be APPROVED
  • There were none
  • The council NOTED that the internal audit was carried out on 30th April 2020
  • The Council NOTED and RECEIVED the Internal Auditor’s Internal Audit Report for year ended 31st March 2020.
  • The Council REVIEWED Section 4 Of Annual Return (Internal Audit Report)
  • The Council Confirmed the Fidelity Insurance Cover For 2020/21 Was At £150,000.
  • The Council NOTED and APPROVED the Asset Register – Disposals and Additions.
  • The Council REVIEWED and APPROVED the Earmarked Reserves
  • The Council REVIEWED and APPROVED Section 1 Of Annual Return (Annual Governance Statement)
  • The Council REVIEWED and APPROVED Section 2 Of Annual Report (Accounting Statements)
  • The Council NOTED That the Notices of Appointment Date for The Exercise of Elector’s Rights Have Been Completed and Will Be Displayed on The Parish Council Notice Board.
  • The Council REVIEWED and APPROVED the 2019-20 VAT adjustments identified in the Internal Auditors report. The Council NOTED that the Internal Auditor had identified VAT adjustments made for £747.29 in the 2019-20 accounts which resulted in the VAT claim for 2018-19 being lower than was expected. The Council reviewed the adjustments and

verified that they were correct.

28/20.21.     The meeting ended at 8.45p.m.                                                       Chairman

ACTION LIST – TUESDAY 2 JUNE 2020

provisionactionbyaction
Planning ApplicationsLetter to Hertsmere Borough Council advising of the Council’s opinions.ClerkActioned
July 2020 AgendaAdd: – South Mimms Heritage Area changes Shenley Celebration – post Covid 19ClerkJuly meeting
Christmas LightsEngagement with the CommunityCllr W SusmanASAP
Neighbourhood PlanBrief Update for the communityCllr GilliganASAP
Police station on Harris LaneCurrent statusCllr N SusmanASAP
The Spinney BoundaryCurrent statusCllr N SusmanASAP
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