Tue 2 June 2020 Shenley Parish Council Minutes

MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON TUESDAY, 2 JUNE 2020, AT 7.30PM REMOTELY, VIA ZOOM

PRESENT:      Councillors Justine Ash, Rosemary Gilligan, Nigel Heller, Annie Keen, Gavin O’Sullivan,           Natalie Susman, William Susman and Anthony Spencer.

In attendance:                        Amanda Leboff, Clerk to the Council

20/20.21.     APOLOGIES FOR ABSENCE.

Apologies for absence were submitted from Cllrs Jonathan Bonn and County Councillor Morris Bright.

21/20.21.     DECLARATIONS OF INTERESTS

PERSONAL – Councillors Gilligan, Keen and Spencer declared a personal interest in the item concerning Shenley Park Trust. 

PREJUDICIAL -none.

22/20.21      MINUTES OF THE PARISH COUNCIL MEETING HELD ON 5th MAY 2020

RESOLVED that the minutes of the Annual Parish Council meeting, held on the 5th May 2020 be confirmed as a correct record, and to be signed by Cllr Susman and adopted by the Council. 

23/20.21      REVIEW OF ACTION PLAN FROM ABOVE MEETINGS

The Action plan was NOTED

24/20.21      QUESTIONS BY RESIDENTS OF SHENLEY PARISH

The chairman welcomed residents and invited questions. The meeting was asked if there was an update on the derelict Police Station on Harris Lane.  Cllr N Susman said that due to the current pandemic HBC had not been able to respond to this but she would continue to chase. It was asked what was happening with the area of The Spinney that had been cordoned off and the pond drained.  Again, Cllr N Susman said this would be chased but it was believed that the adjoining landowner was simply creating definitive boundaries. Concerns were raised regarding the South Mimms heritage Area reassessment by HBC as a field and other small area have been removed from the conservation area. It was agreed this would be added to the July agenda in order to get more information regarding this.

The Chairman thanked the resident for attending the meeting.

25/20.21      REPORTS OF COMMITTEE, MEMBERS AND CLERK

  • Approve and Adopt Information & Data Protection Policy

Following a proposal and a seconder it was agreed to ADOPT the Code the Information & Data Protection Policy

  • Approve and Adopt Retention & Disposal Policy

Following a proposal and a seconder it was agreed to ADOPT the Retention & Disposal      Policy

  • Approve and Adopt Publication scheme

Following a proposal and a seconder it was agreed to ADOPT the Publication scheme.

  • General Power of Competence

The Council RESOLVED and CONFIRMED conditions of eligibility for the General Power of Competence –Local Govt Act 2011 (requirements being a CILCA qualified Clerk, 2/3 of Councillors to have been elected)

  • Shenley Celebration – post Covid 19

It was AGREED this would be added to the July agenda

  • Pathway – Cockle Way/Fielders Way

Nothing to report

  • Neighbourhood Plan

The meeting was informed that the examiner has recommended to HBC to go forward to the referendum stage on the Shenley Neighbourhood Plan.  It was NOTED that the examiner has recommended NOT to include the special policy area as it is in the Green Belt. It was NOTED that The Spinney has been given the title of a Public Open Space, which is not often awarded.

Cllr W Susman asked if the Neighbourhood Plan Committee would be able to give a brief update of the current situation.

  • Christmas Lights – Engagement with the Community

The Chairman will be holding a Zoom meeting with several residents to discuss this. At this time, it was also NOTED that the lamp posts on Porters Park Drive have been painted and it was agreed how good these now look.

  • Action for a Cleaner Shenley – Update

The meeting thanked the team for their continued hard work, as they are continuing to meet regularly.

  • Community Payback Scheme – Update

Nothing to report.

  • Harris Lane/Rookery Field/Allotments/Pursley Field

The meeting was informed that Borehamwood 2000 who currently rent Pursley Field are struggling financially in the current climate.  Due to the support the local community receive for the football club it was unanimously AGREED to not charge the club rent this year.

  • Media Committee

Nothing to report

  • Shenley Community Activities Group

Nothing to report.

  • Police Update

The meeting was informed that a speeding awareness campaign was carried out throughout Shenley and over 60 speeding drivers will be receiving various warnings and fines.  The meeting was also informed about noise pollution from one specific car with a loud    exhaust in Porters Park. It was agreed this would be passed on to Environmental Health.

  • Drive Safe

Nothing to report.

  • Shenley Park Trust

The meeting was informed that the Part Trustees will be electing a Vice-Chair. It was NOTED that a local resident has informed the Parish Council that she was asked to refrain from picking up rubbish in the park. She did question this with the Park Trust and was upset by the response she received. 

26/20.21      PLANNING APPLICATIONS

The following planning applications were before the meeting. The meeting AGREED that;

  • Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
APPLICATION NO.ADDRESSPROPOSED DEVELOPMENT
20/0635/HSE12 Juniper Gardens, Shenley, Hertfordshire, WD7 9LAFirst floor front extension and conversion of garage to habitable room with fenestration changes (Amended description only).
*20/0729/HSE42 Hamblings Close, Shenley, Hertfordshire, WD7 9JJSingle storey rear extension and conversion of garage to habitable room – (Resubmission)

With Regards To: –

20/0467/HSE13 Harris Lane, Shenley, Hertfordshire, WD7 9ED  Conversion of loft to habitable room with 2 roof lights and dormer to front and 1 roof light and dormer to rear

The Council OBJECTED to this application on the grounds of: –

  • Overdevelopment
  • Negative effects to the street scene

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

27/20.21      FINANCIAL MATTERS

  • totalling £4,352.55 be APPROVED
  • There were none
  • The council NOTED that the internal audit was carried out on 30th April 2020
  • The Council NOTED and RECEIVED the Internal Auditor’s Internal Audit Report for year ended 31st March 2020.
  • The Council REVIEWED Section 4 Of Annual Return (Internal Audit Report)
  • The Council Confirmed the Fidelity Insurance Cover For 2020/21 Was At £150,000.
  • The Council NOTED and APPROVED the Asset Register – Disposals and Additions.
  • The Council REVIEWED and APPROVED the Earmarked Reserves
  • The Council REVIEWED and APPROVED Section 1 Of Annual Return (Annual Governance Statement)
  • The Council REVIEWED and APPROVED Section 2 Of Annual Report (Accounting Statements)
  • The Council NOTED That the Notices of Appointment Date for The Exercise of Elector’s Rights Have Been Completed and Will Be Displayed on The Parish Council Notice Board.
  • The Council REVIEWED and APPROVED the 2019-20 VAT adjustments identified in the Internal Auditors report. The Council NOTED that the Internal Auditor had identified VAT adjustments made for £747.29 in the 2019-20 accounts which resulted in the VAT claim for 2018-19 being lower than was expected. The Council reviewed the adjustments and

verified that they were correct.

28/20.21.     The meeting ended at 8.45p.m.                                                       Chairman

ACTION LIST – TUESDAY 2 JUNE 2020

provisionactionbyaction
Planning ApplicationsLetter to Hertsmere Borough Council advising of the Council’s opinions.ClerkActioned
July 2020 AgendaAdd: – South Mimms Heritage Area changes Shenley Celebration – post Covid 19ClerkJuly meeting
Christmas LightsEngagement with the CommunityCllr W SusmanASAP
Neighbourhood PlanBrief Update for the communityCllr GilliganASAP
Police station on Harris LaneCurrent statusCllr N SusmanASAP
The Spinney BoundaryCurrent statusCllr N SusmanASAP
Shenley Parish

Tue 5 May 2020 – Annual Shenley Parish Council Meeting

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON TUESDAY, 5 MAY 2020, AT 7.30PM REMOTELY, VIA ZOOM

PRESENT:      Councillors Justine Ash, Jonathan Bonn, Rosemary Gilligan, Nigel Heller, Annie Keen,                                    Gavin O’Sullivan, Natalie Susman, William Susman and Anthony Spencer.

In attendance:                        Amanda Leboff, Clerk to the Council

COMMENCEMENT OF PROCEEDINGS

The Chair, Councillor William Susman formally called the meeting to order and welcomed those present.

1/20.21         ELECTION OF CHAIR

Councillor Susman invited nominations for the position of Chair with Councillor Susman being nominated and duly seconded. Following a vote Councillor Susman was duly elected. Councillor Susman confirmed his willingness to act in the capacity of Chairman to the Council: –

RESOLVED that councillor William Susman be appointed chair of the council for the municipal year 2020/2021.

2/20.21         ELECTION OF VICE-CHAIR

Councillor Susman invited nominations for the position of Chair with Councillor Heller being   nominated and duly seconded. Following a vote Councillor Heller was duly elected. Councillor         Heller confirmed his willingness to act in the capacity of Vice – Chairman to the Council: –

RESOLVED that councillor Nigel Heller be appointed Vice – Chair of the council for the municipal year 2020/2021.

3/20.21         ABSENCE OF MEMBERS AND DECLARATION OF ACCEPTANCE OF OFFICE

Councillors Susman and Heller will complete their acceptance of office form for

the position of chair and Vice-Chair which will be witnessed by the clerk as proper officer.

Councillor Susman remained in the chair and, in so doing, expressed his appreciation and thanks for the support of all the members of the Parish Council.

4/20.21         Declarations of Interests

PERSONAL – Councillors Gilligan, Keen and Spencer Declared A Personal Interest In The Item Concerning Shenley Park Trust. 

PREJUDICIAL -none.

5/20.21         APPOINTMENT OF COMMITTEES AND WORKING GROUPS 2020/2021

Finance Committee:

The Council;

RESOLVED—that a Finance Committee be appointed for the municipal year 2020/2021               comprising the Chair and Vice-Chair of the Council ex-officio, and Councillors Rosemary        Gilligan, Gavin O’Sullivan and Anthony Spencer.

Allotment Committee

The Council;

RESOLVED—that an Allotment Committee be appointed for the municipal year 2020/2021 comprising the Councillors Rosemary Gilligan, Annie Keen and Natalie Susman, together with five allotment holders and a representative of the Shenley and District Horticultural Society.

The Council;

RESOLVED—that the following working groups be appointed for the municipal year 2020/2021, which will act in an advisory capacity and will have no decision-making powers. They will appoint their own chairs and meet as and when they determine, subject to them     reporting to the full Council. They will have full powers to co-optor consult with any members of the public.

  • Future Initiative Working Group comprising Cllrs Justine Ash, Jonathan Bonn, Annie Keen and Natalie Susman.
  • Media Working Group comprising of Cllrs Justine Ash, Annie Keen and members Guy Beaton, Nicky Beaton & Dayaram Nakrani.
  • Planning Group comprising Cllrs Jonathan Bonn, Rosemary Gilligan and Nigel Heller.
  • Police and Crime including CSP (Community Safety Partnership) comprising of Cllrs Jonathan Bonn, Nigel Heller and Anthony Spencer.
  • Youth Committee Comprising Cllrs Justine Ash, Natalie Susman and William Susman.
  • Neighbourhood Plan Comprising Cllrs Jonathan Bonn, Rosemary Gilligan, Annie Keen Gavin O’Sullivan and William Susman as the Parish Council representatives. Interested individuals can become involved as associate members of the group.

6/20.21         APPOINTMENT/NOMINATION OF MEMBERS/REPRESENTATIVES TO SERVE ON OUTSIDE BODIES

The Council;

RESOLVED – that the following representatives be appointed/confirmed/ nominated (as appropriate) as the Council’s representatives on the bodies indicated: –

  • Shenley Village Hall Management Committee- Councillor Gavin O’Sullivan- 2020/2021
  • Shenley Park Trust – Councillors Rosemary Gilligan (the period of office expires May 2023) and Annie Keen (the period of office expires May 2023).
  • Sir Richard Cox’s Charity – Councillors Rosemary Gilligan & Natalie Susman together with Mrs Nicky Beaton and Mrs Liz Trott.

7/20.21         Financial Regulations

Following a proposer and a seconder it was RESOLVED to adopt the Financial Regulations for Shenley Parish Council.

8/20.21         Standing Orders

Following a proposer and a seconder it was RESOLVED to adopt the Standing Orders for Shenley Parish Council.

9/20.21         HEALTH AND SAFETY POLICY

Following a proposer and a seconder it was RESOLVED to adopt the Health and Safety policy for Shenley Parish Council.

10/20.21      INTERNAL FINANCIAL CONTROLS

Following a proposer and a seconder it was NOTED that the internal Financial Controls for Shenley Parish Council will be adopted once the bank has moved to one with online banking facilities

11/20.21      DIRECT DEBITS

Following a proposer and a seconder it was RESOLVED to approve the Direct Debits for Shenley Parish Council.

12/20.21      DATES OF MEETINGS OF THE PARISH COUNCIL AND THE PARISH MEETING FOR THE             MUNICIPAL YEAR 2020/2021

The Council;

RESOLVED—That the following dates of meetings be confirmed for the

Municipal Year 2020/2021: (The first Tuesday of the month)

YEAR 2020YEAR 2021
Tuesday 5 May– Annual Parish Council MeetingTuesday 5 January
Tuesday 2 JuneTuesday 2 February
Tuesday 7 JulyTuesday 2 March –  Annual Parish Meeting
**************************Tuesday 2 March
Tuesday 1 SeptemberTuesday 6 April
Tuesday 6 OctoberTuesday 4 May – Annual Parish Council Meeting
Tuesday 3 November**************************
Tuesday 1 December**************************

(N.B. No Meeting Scheduled For August 2020)

13/20.21      MINUTES OF THE PARISH COUNCIL MEETING HELD ON 2ND MARCH 2020

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 2nd March 2020 be confirmed as a correct record, and to be signed by Cllr Susman and adopted by the Council.  The Council NOTED that no meeting of the Council was held in April 2020 due to the Covid 19 pandemic)

14/20.21      REVIEW OF ACTION PLAN FROM ABOVE MEETINGS

The Action plan was NOTED

15/20.21      QUESTIONS BY RESIDENTS OF SHENLEY PARISH

The chairman invited questions. There were none.

16/20.21      REPORTS OF COMMITTEE, MEMBERS AND CLERK

  • Pathway – Cockle Way/Fielders Way

Nothing to report

  • Neighbourhood Plan

The meeting was informed that due to there being no elections this year, as a result of the Covid 19 Pandemic, there will be no referendums until 2021.

  • VE Day 2020

The meeting AGREED that Cllr N Susman will put the poster on Facebook, with possible     suggestions for VE day celebrations in isolation, with a caveat stating that if people cannot get scones and tea items themselves then the Parish Council will be happy to deliver them.

  • Christmas Lights – Engagement with the Community

The Chairman will be holding a Zoom meeting with several residents to discuss this.

  • Action for a Cleaner Shenley – Update

The meeting thanked the team for their continued hard work.  The last session involved the collection of lots of facemasks, gloves and bottles.

  • Community Payback Scheme – Update

Nothing to report.

  • Harris Lane/Rookery Field/Allotments

Nothing to report.

  • Media Committee

Nothing to report

  • Shenley Community Activities Group

Nothing to report.

  • Police Update

Nothing to report on the police.  However, the OWL publications were discussed, and it was AGREED that the OWL notice regarding bogus deliveries will be put on the Parish Council Facebook page.

  • Drive Safe Update

The meeting took the opportunity to discuss the Road Safety Fund.  It was NOTED that the Parish Council had been asked to specify how much they were willing to contribute to the 2 SIDs, subject to the scheme going ahead.  It was AGREED that the Clerk will find out the overall figures involved so the Council can make a sound judgement call.

  • Shenley Park Trust

The meeting was informed that the staff had been furloughed.

  • Update on Cinema Event

The meeting was informed that unfortunately the event has been cancelled.

17/20.21      PLANNING APPLICATIONS

The following planning applications were before the meeting. The meeting AGREED that;

  • Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
APPLICATION NO.ADDRESSPROPOSED DEVELOPMENT
20/0531/HSE8 Raphael Close, Shenley, Hertfordshire, WD7 9JGDemolition of existing rear conservatory and    erection of single storey rear extension  
20/0507/LBCManor Lodge School, Ridge Hill, Shenley, HertfordshirePartial removal of the partition wall between the Art Room and the Art Stock Room to include removal of suspended ceiling. Construction of new louvred opening in the Server Room in the south east wall of the projecting bay. (Application For Listed Building Consent).
20/0568/HSE36 Nell Gwynn Close Shenley Hertfordshire WD7 9JATwo storey rear extension and changes to fenestration at front elevation.

With Regards To: –

*20/0464/FUL  Land At Pinks Cottage, Rectory Lane, Shenley,          HertfordshireDemolition of existing equestrian buildings to     facilitate construction of 2 x pairs of                  semi-detached, 2 storey, (4 x 3 bed) dwellings with integral garage to include access,           landscaping, parking and bin store.

The Council SUPPORT this application, as the houses will be affordable to the market.  The houses will be smaller family homes, that are encouraged, and the Council support the comments made by the public consultees – the tree officer, drainage officer and Hertsmere ecology.These can be addressed by “Conditions” in any resulting planning permission.

With Regards To: –

20/0472/FULLand To The Rear Of 86 London Road, Shenley, WD7 9DXErection of resident’s storage cupboards, provision of two additional car parking spaces, and creation of two amenity gardens.

No Objection was made; however, the Council would like to see a living roof on the roof of the storage cupboards in order to minimize the visual impact on the Green Belt and surrounding properties.

With Regards To: –

*20/0563/FUL  Pursley Farm, 2 London Road, Shenley,                 Hertfordshire, WD79ENDescription: Retention of biomass boiler, steel container and associated tanks (retrospective application).

The Council NOTED that as it is a retrospective application, they are aware that there have been complaints over the last few years regarding the amount of smoke emanating from the site.

With Regards To: –

20/0467/HSE13 Harris Lane, Shenley, Hertfordshire, WD7 9ED  Conversion of loft to habitable room with 2 roof lights and dormer to front and 1 roof light and dormer to rear

The Council OBJECTED to this application on the grounds of: –

  • Overdevelopment
  • Negative effects to the street scene

With Regards To: –

*20/0605/HSE4 Harris Lane, Shenley, Hertfordshire, WD7 9EB  Single storey extensions to front, rear and both sides, following demolition of existing side and rear extensions. Conversion of loft to habitable room with rear dormer window (revised application).

The Council OBJECTED to this application on the grounds of: –

  • Overdevelopment
  • Negative effects to the street scene
  •  

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

18/20.21      FINANCIAL MATTERS

  • totalling £6,327.89 and April totalling £3,636.06 be APPROVED
  • There were none
  • Following a proposal and seconder, it was: –RESOLVED that the quote from Hertfordshire      Highways for the painting of 56 lamp columns in Porters Park Drive, of £3,597 (which is 1/3 of the total cost, the rest will be paid by County Councillor Bright’s Highway Locality Budget) be APPROVED

110/19.         The meeting ended at 8.40p.m.                                                       Chairman

ACTION LIST – TUESDAY 5 MAY 2020

provisionactionbyaction
Planning ApplicationsLetter to Hertsmere Borough Council advising of the Council’s opinions.ClerkActioned
Change bank accountsArrange for signatories to sign paperworkClerkASAP
VE DayAdd information to FacebookCllr SusmanASAP

Tue 3 March 2020 – Shenley Parish Council Minutes

 MINUTES OF THE MEETING HELD ON TUESDAY 3rd MARCH 2020, AT 7.30PM (FOLLOWING THE ANNUAL PARISH MEETING), IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

PRESENT: Councillors Justine Ash, Jonathan Bonn, Nigel Heller Annie Keen, William Susman (Chair) and Natalie Susman

 In attendance:           Amanda Leboff, Clerk to the Council

  • 6 members of the public were present

102/19.         Apologies for Absence.

Apologies for absence were submitted from Councillors Rosemary Gilligan, Gavin O’Sullivan, Anthony Spencer and County Councillor Morris Bright.

103/19.         Declarations of Interests

PERSONAL    Councillor Keen declared a personal interest in the item concerning Shenley Park Trust.   

PREJUDICIAL -none.

104/19.         Minutes of the Parish Council Meeting held on 4th February 2020

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 4th February 2020 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

105/19.         Review of Action Plan from above meetings

The Action plan was NOTED.  

106/19.         Questions by residents of Shenley Parish

The chairman invited questions. A resident asked for an update on the lease at Pursley Field for Borehamwood 2000. The chairman confirmed that the lease should be completed in the coming days and following this an extension to the lease will be arranged.

It was asked what was happening with regards to the fly tipping by Clore Shalom that is getting worse.  It was AGREED that this would be chased.

A question was asked regarding the proposed film studios in Borehamwood regarding the additional traffic that will undoubtedly come through Shenley. Following a discussion, it was AGREED that Borough Councillor Susman would bring this up with HBC and when the plans are submitted by SKY, Shenley Parish Council will form a co-ordinated response from the local community including the schools and parents.

The issue of speeding along Black Lion Hill was again mentioned. It was AGREED the application for the road safety fund would be chased.

The Chairman thanked everyone for attending

107/19.         Reports of Committee, Members and Clerk

  • Shenley Primary School – Request to use Harris Lane Field for Charity Event

The meeting welcomed the School PE co-ordinator to the meeting.  Following a discussion, it was unanimously AGREED that the school can use Harris Lane field for a charity fun run event. It was AGREED that the school will check their insurance as will the Parish Council.

  • Pathway – Cockle Way/Fielders Way

Cllr N Susman is looking into the ownership and responsibility of the pathway.

  • Neighbourhood Plan

The meeting was informed the inspector did an incognito visit to the village.

  • VE Day 2020

The meeting was informed that the Parish Council together with the local religious leaders will be hosting a free tea for the community on Sunday 10th May 3-5pm in the Village Hall.

  • Christmas Lights – Engagement with the Community

The Chairman had had several responses from people wishing to be part of a working group.  The first meeting is to be arranged.

  • Action for a Cleaner Shenley – Update

The meeting thanked the team for their continued hard work.  The last session had 11 volunteers collecting 29 ½ bags of rubbish.

  • Community Payback Scheme – Update

The team are regularly attending and completing work we request. The meeting thanked the team for all their hard work.

  • Harris Lane/Rookery Field/Allotments

The meeting was informed that the trees in the fields are being checked by Gristwood and Toms

  • Media Committee

The meeting was informed that the website is being made more user friendly.

  • Shenley Community Activities Group

The next trip will be to Kew Gardens on Wednesday 22nd April

  • Police Update

Nothing to report.

  • Drive Safe Update

Nothing to report.

  • Shenley Park Trust

The meeting was informed that the AGM took place on 2nd March.

  • Update on Cinema Event

The meeting was informed that plans are going ahead.

108/19.         Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  •       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
APPLICATION NO.ADDRESSPROPOSED DEVELOPMENT
*20/0046/HSE11 Charrington Close, Shenley, Hertfordshire, WD7 9GZInstallation of rear conservatory.
*20/0284/HSE13 Harris Lane Shenley Hertfordshire WD7 9EDSingle storey rear extension following removal of existing extension and conservatory with new front porch and alterations to fenestration (revised application).  

With Regards To: –

20/0119/FULLand At 102 To 104A And Rear Of 100 To 104A London Road, Shenley, HertfordshireRedevelopment of the site to include change of use of existing rear ground floor offices to residential (C3), construction of a first-floor rear extension to adapt the layout of existing flat and create an additional 2 x 1 bed apartments at ground & first floor levels. Demolition of existing garages and outbuildings to the rear and construction of 3 x 2 bed, 2 storey terrace dwellings with associated access, parking and landscaping.

Whilst delighted to see the potential provision for the elderly, the meeting was concerned regarding the disruption and damage to the wildlife such as the bat and hedgehog colonies that will be unavoidable. The meeting was also concerned with the visual impact on the neighbouring properties.

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

109/19.         Financial matters

Following a proposer and a seconder it was RESOLVED to approve a donation of £1,312.50.

110/19.         The meeting ended at 8.40p.m.                                                       Chairman

ACTION LIST – TUESDAY 3 MARCH 2020

provisionactionbyaction
Planning ApplicationsLetter to Hertsmere Borough Council advising of the Council’s opinions.ClerkActioned
Change bank accountsBegin paperworkClerkASAP
Clore Shalom SchoolArrange for grant to be givenClerkASAP
Shenley Parish

Tue 4 Feb 2020 – Shenley Parish Council Minutes

 MINUTES OF THE MEETING HELD ON TUESDAY 4th FEBRUARY 2020, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

PRESENT: Councillors Annie Keen, Rosemary Gilligan, Gavin O’Sullivan, William Susman (Chair), Natalie Susman

 In attendance:           Amanda Leboff, Clerk to the Council

  • 4 members of the public were present

93/19.           Apologies for Absence.

Apologies for absence were submitted from Councillors Justine Ash, Jonathan Bonn, Nigel Heller and Anthony Spencer

94/19.           Declarations of Interests

PERSONAL    Councillors Gilligan and Keen declared a personal interest in the item concerning Shenley Park Trust.   

PREJUDICIAL -none.

95/19.           Minutes of the Parish Council Meeting held on 7th January 2020

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 7th January 2020 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

96/19.           Review of Action Plan from above meetings

The Action plan was NOTED.  

97/19.           Questions by residents of Shenley Parish

The meeting welcomed 2 local developers who wished to inform the meeting regarding the planning application that has been submitted for the King William Pub site.  It was explained that the King William building will remain the same and the adjacent infill house that is to be built will have a link between the 2 properties.  These will house 6 apartments. All apartments will have 2 parking spaces.  Trees will be replanted as part of the plan.  The meeting then discussed the proposal. The Council NOTED that the maximum cost to a developer regarding the CIL contribution if they built a detached house in Shenley would be capped at a property price of £363,000, despite what the actual property would be sold for.

98/19.           Reports of Committee, Members and Clerk

  • Shenley Village Matters – Editor

The meeting NOTED the excellent publication. The meeting went on to thank Mr Guy Beaton for all his hard work editing the publications over the years and went on to thank Nicky Beaton for taking this role on and Cllr Annie Keene for taking on the role of proof reading and collecting of articles.

The meeting went on to NOTE that the Annual Parish Meeting will be taking place on Tuesday 3rd March at 6.30pm, prior to the monthly meeting.

It was AGREED that the Chairman would ask all Councillors for a short paragraph to be included in his annual speech.

  • Pathway – Cockle Way/Fielders Way

The meeting discussed the non-maintained pathway. The housing association have not been receptive to requests for help regarding the matter.  It was AGREED that the Clerk would contact Herts Rights of Way as this is a Right of Way and Cllr N Susman would continue to chase the housing association.

  • Neighbourhood Plan

The meeting was informed they are currently in the process of selecting an examiner.

  • VE Day 2020

The meeting were informed that there is a meeting with the faith leaders to discuss the event.

  • Christmas Lights – Engagement with the Community

The Chairman included this in his report for SVM and is now waiting for feedback from residents.

  • Action for a Cleaner Shenley – Update

The meeting was informed that this week there were 9 volunteers. In one area alone 23 empty cans of Heineken were found. The meeting thanked all the volunteers for their hard work.

  • Community Payback Scheme – Update

The team have attended for the last 2 weeks and have done an excellent job clearing part of The Spinney and the top end of Porters Park Drive by the zebra crossing. The meeting thanked the team for all their hard work.

  • Harris Lane/Rookery Field/Allotments

The meeting was informed that the cinema event will take place in Harris Lane on Sunday 14th June. It was AGREED that residents via Facebook will be asked to show their preference for the evening film to be shown.

  • Media Committee

The meeting NOTED the minutes from the media committee meeting. It was AGREED the Chairman will speak to a previous Cllr regarding the twitter account.

  • Shenley Community Activities Group

The meeting AGREED that the cultural trip will be to Kew Gardens.  The clerk will get this booked.

  • Police Update

Nothing to report.

  • Drive Safe Update

Nothing to report.

  • Shenley Park Trust

The meeting were informed that the AGM will take place on 2nd March.

99/19.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  •       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
APPLICATION NO. ADDRESS PROPOSED DEVELOPMENT
20/0043/HSE 24 Newcome Road Shenley Hertfordshire WD7 9EJ Part single/part two storey side and rear extensions. Revised application to: 19/0045/HSE.
20/0020/ADV Mcdonalds Restaurant Ltd Bell Lane London Colney Hertfordshire Installation of 4 x internally illuminated menu board signs and 1 x digital screen. Revised application to: 19/1666/ADV (Application for Advertisement Consent).

With Regards To: –

20/0046/HSE 11 Charrington Close Shenley Hertfordshire WD7 9GZ Installation of rear conservatory.  

The meeting NOTED that permitted development Rights were removed when the development was built.

With Regards To: –

19/2033/HSE 23 Hamblings Close Shenley Hertfordshire WD7 9JJ Construction of single storey rear extension and conversion of loft to habitable room to include rear dormer and insertion of roof lights.

The Council OBJECTED to these applications on the grounds that: –

  • The development is too large
  • The development is not in keeping with the street scene
  • It is not in-keeping with the emerging Neighbourhood Plan

With Regards To: –

*20/0121/FUL Former King William IV 82 London Road Shenley Hertfordshire Change of use of former public house (A4) to residential (C3) to include 2 storey rear extension to facilitate creation of 4 x 2 bed apartments. Construction of an adjacent 2 storey building with a further 2 x 2 bed apartments with a glazed link between, together with car parking, bike and bin store, associated boundary and landscaping works.

The meeting liked the fact that the development looks in keeping with the street scene and it is being developed into 6 apartments.  However, they would have preferred to see it meeting with the Shenley Neighbourhood Plan SH4. 4-6, which supports the development of more affordable starter homes.

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

100/19.         Financial matters

Following a proposer and a seconder it was AGREED to give the Shenley WI a donation of £200

101/19.         The meeting ended at 9.10p.m.                                                       Chairman

ACTION LIST – TUESDAY 4 February 2020

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk Actioned
Cllr Street responsibility Divide streets amongst Cllrs Clerk & Cllr W Susman ASAP
Change bank accounts Begin paperwork Clerk ASAP
Shenley Plan Inform HBC of adoption Clerk ASAP
Cinema event Begin publicising Clerk & Cllr N Susman ASAP
Annual Parish Meeting Chairman to collate paragraph from each Cllr Cllr W Susman ASAP
SCAG Trip Book Kew Gardens Clerk ASAP
Planning Committee Clerk to look into logistics Clerk ASAP
Shenley WI Arrange £200 to be given Clerk ASAP
Shenley Parish

Tue 7 Jan 2020 – Shenley Parish Council Minutes

 MINUTES OF THE MEETING HELD ON TUESDAY 7th JANUARY 2020, AT 7.30PM IN THE VILLAGE HALL, 108 LONDON ROAD, SHENLEY

PRESENT: Councillors Justine Ash, Nigel Heller, Annie Keen, Gavin O’Sullivan, William Susman (Chair), Natalie Susman and Anthony Spencer

 In attendance:           Amanda Leboff, Clerk to the Council

  • 8 members of the public were present

84/19.           Apologies for Absence.

Apologies for absence were submitted from Councillor Jonathan Bonn.

85/19.           Declarations of Interests

PERSONAL    Councillors Gilligan, Keen and Spencer declared a personal interest in the item concerning Shenley Park Trust.   

PREJUDICIAL -none.

86/19.           Minutes of the Parish Council Meeting held on 10th December 2019

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on the 10th December 2019 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council

87/19.           Review of Action Plan from above meetings

The Action plan was NOTED.  

88/19.           Questions by residents of Shenley Parish

The meeting welcomed Sgt Noel Buckley, PCSO Suzy Tether and Miss Fiddler the new head of Shenley Primary School who introduced themselves.

Sgt Buckley and PCSO Tether updated the meeting on recent events and highlighted there is a greater police presence due to the attacks of the 602 bus on Porters Park Drive.

A resident highlighted that the website needed updating.  It was confirmed this would be actioned and the Chairman said he will do a monthly update for the website. It was agreed the media committee would look into the website.

A resident asked about youth provisions and what can be done for them.  Following a discussion, it was AGRREED that Cllr Gilligan will contact Hertfordshire County Council youth team to see what is available.  It was further AGREED that Cllr Susman will put people in touch with each other to start an initial discussion.

80/19.           Reports of Committee, Members and Clerk

  • Adopt Shenley Plan

Following a discussion, the meeting AGREED to;

Adopt the Shenley Regulation 16 submission plan -Oct 2019, as the official Shenley Parish Plan.

It was AGREED the Clerk would inform HBC.

  • Neighbourhood Plan

The meeting was informed that there were 76 responses to Regulation 16, with the majority being in favour of the plan, with the next step being the appointment of an examiner. The next meeting of the Steering group will be on 21st January 2020. The meeting then went on to discuss changing the planning Working Party into a Committee. It was agreed the members of the planning working party will discuss this and report back at the February meeting.

  • VE Day 2020

It was AGREED that the Parish Council will host an afternoon tea in the village hall on Sunday 10th May.  The intention is to have live music with an address from the religious leaders of Shenley.

  • Christmas Lights – Engagement with the Community

To be actioned.

  • Action for a Cleaner Shenley – Update

The meeting was informed that last Sunday was an excellent session with 10 people collecting 25 sacks of rubbish.  In 2019 volunteers worked 171 hours collecting 214.5 bags of rubbish.

The volunteers were thanked for all their efforts.

  • Community Payback Scheme – Update

Unfortunately, the team have not attended for 2 months now.  Hopefully they will start back again next week.

  • Harris Lane/Rookery Field/Allotments

Nothing to report.

  • Media Committee

Nothing to report.

  • Shenley Community Activities Group

Nothing to report.

  • Police Update

See point 88/19.

  • Drive Safe Update

Nothing to report.

  • Shenley Park Trust

Nothing to report.

90/19.           Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

  •       Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.
APPLICATION NO. ADDRESS PROPOSED DEVELOPMENT
19/1928/FUL Darrach Cottage Silver Hill Borehamwood Hertfordshire WD6 5PW Single storey replacement dwelling with accommodation at basement level. Revised application to 19/0738/FUL
19/1929/LBC Darrach Cottage Silver Hill Borehamwood Hertfordshire WD6 5PW Single storey replacement dwelling with accommodation at basement level. Revised application to 19/0738/FUL (Application for Listed Building Consent).

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

91/19.           Financial matters

Following a proposer and a seconder it was AGREED to give St Martins Church Choir £100 as a way of a thank you for performing at the Christmas event at the Cage.

92/19.           The meeting ended at 9.20p.m.                                                       Chairman

ACTION LIST – TUESDAY 10 DECEMBER 2019

provision action by action
Planning Applications Letter to Hertsmere Borough Council advising of the Council’s opinions. Clerk Actioned
Cllr Street responsibility Divide streets amongst Cllrs Clerk & Cllr W Susman ASAP
Change bank accounts Begin paperwork Clerk ASAP
Planning Working Party Decide on whether to change the working party to a committee Planning Working Party Feb meeting
Youth provision Find out about HCC youth provisions and pass on details to those interested parties Cllrs Gilligan and Susman ASAP
Shenley Plan Inform HBC of adoption Clerk ASAP
Website Update Media Cttee ASAP
Precept Send precept to HBC Clerk Following Jan meeting
St Martins Church choir Arrange £100 to be given Clerk ASAP
VE day Begin organising Clerk ASAP